StrategyDriven Entrepreneurship Article

8 Tips for Organizing Your Busy Office

With a large in-house team, it’s inevitable that your office will get into a bit of a mess every once in a while. We know as much as anyone that in the midst of a busy project, paper will get strewn around, files will end up stacked on every available desk space and tables will become buried under office stationery junk.

There are plenty of solutions to this problem which will ensure your office stays a calm haven during busy periods rather than a chaotic heap. Check out these fun and functional office organization ideas that will keep everything in its place and stress levels low.

1. Organized storage

Storage is key – and effective storage at that. Label all drawers and cabinets for easy location when you need to find things. Explain the new system to all employees so that they know where everything should go.

The more storage you can get that fixes to the wall, like shelving units, rather than standing on the floor, means you have more floor space and gives the illusion of a larger area (plus makes it easier for people to get around).

Draft in more filing cabinets and in-and-out trays for mail if you need to have physical files – the most efficient way is always to look into digital filing solutions and give up all paper where possible, to keep your office completely free of unnecessary clutter. There’s nothing that can’t be computerized these days.

2. Combine your appliances

Check out companies like CDS for their Complete Document Solutions, offering office appliances at the best prices. Xerox machines that combine printing, copying, scanning, paper storage, print-from and scan-to USB capabilities and more, mean that you don’t have to take up valuable free space in your office with multiple clunky machines.

3. Cable organizers

This is not only a space-saver but a health and safety savior! Tangled cables lying around are not just a trip hazard but really annoying to navigate. Ensure all your staff can walk around the office freely and quickly by clipping all cables under desks or covering them with floor covers, both of which can be bought online or from office stores inexpensively.

4. Message & pin boards

Pin important documents and messages that the whole team need to see on a big office pin board. This way, need-to-know messages won’t get lost and will be positioned at eye level for all to see.

5. Desk tidies

Give everyone in the office their own personal desk tidy, like a small cabinet or a computer screen platform with built-in drawers. Give each person their own coat and bag hook to avoid personal belongings being dumped on the floor. This means everyone is responsible for their own tidy desks and there can be no excuses!

6. DIY organizing

If you’ve blown your business budget for the month but can’t stand the mess any longer, there are plenty of temporary DIY solutions you can turn to. Use old shoe boxes for filing papers and jam jars as pen pots. Clip cables and wires together and out of the way with crocodile clips and use a long line of parcel string fixed to the wall to clip papers onto and keep desk space clear.

7. Have a spring clean

You’re guaranteed to have TONS of old paper, junk, cardboard boxes, empty wrappers, old appliances, and much more littered around the office that you no longer need and have probably been meaning to throw away for a long time.

Set aside one morning for the whole team to clear out their desks and throw out anything that is no longer needed – you might need to hire a skip! Afterwards, you should all have much more space to breathe and the whole office will be fresh, clean and clear of clutter.

8. Cubby holes

Give each employee a cubby hole for their mail so that parcels and personal mail doesn’t end up littering the office, or worse, getting lost. Try to ensure that everyone keeps their cubby clean and neat – maybe install a bin beside the area so people can throw away any rubbish instantly.

What Do You Need To Be Successful?

Some people in this world always seem to be successful no matter what they do. The interesting thing to note is that these successful people were not born this way, and have not simply been lucky in life. There are certain things that all successful people do that mean their success keeps on coming. If you also want to be successful, then these next tips will help you get there.

They Are Focused

Successful people are always focused on their goal. They direct their energy towards getting there, and they don’t let themselves get distracted. What’s more important is that they focus their work on high-value tasks, tasks that will boost them higher than many low-value tasks would. It can be tempting to take on low-value work because at least it is something, some kind of income, but if you focus solely on the work that will bring in either greater revenue or give you a bigger presence in your sector, then you will be much more successful. Take a look at your to-do list; which of those tasks are the high-value ones? The ones that will bring you the most reward? Those are the ones you need to focus your energy on.

They Prioritize

Successful people tend to also be busy people. However, they don’t become flustered or feel overwhelmed by the amount of work they have to do. They don’t start panicking and lose themselves, the result being that they get nothing done at all. Instead, they prioritize. They know what the most important tasks are, and which ones they should do first. This is what they work on. Everything else will be much lower down the list.

They Learn

Successful people aren’t afraid to admit when they don’t know something, even if they only admit that to themselves. They don’t continue on a task when they don’t know what they’re doing as they know that disaster won’t be far away. Instead, they learn. They take it upon themselves to find out all the things they don’t know so that they can then complete the job. So if they need to understand how magnetic clutches are installed, or which tiles look best on a bathroom floor, or whether it’s best to use a credit card or a debit card, or any number of other things that could be part of their remit, they will make it their job to find the answers.

They Have The Right Attitude

You’ll have heard it said that having a positive mental attitude is the key to a successful, happy life. Negative thoughts can have serious consequences on your physical health (because you will become more anxious and stressed and this can lead to all kinds of issues such as high blood pressure and heart disease) and your mental health. If you can turn your negative thoughts into positive ones and keep pushing forward, you’ll find that you’ll notice many more opportunities. If you’re feeling negative, you won’t see the chances that you could grab. Having a positive mental attitude could be the difference between total success and failure.

The benefits of getting out of the office

It might feel safe behind that desk, but there’s nothing quite like getting out into the world and just getting things done at your own pace. The office may have everything that you think you need, but you might be amazed by the mental adjustment that occurs when you step into the outside world. Between fresh air and natural light, as well as more control over your working day, there are a number of reasons that make it worthwhile to escape the cubicle. Here then are the top reasons to unchain yourself from the safety of your desk and head to the outside world.

Face-to-face interaction

Of course you can have meetings in a virtual manner, utilizing chatrooms and group video call facilities to make it easier for everyone to be involved no matter where they are. However, there is a lot of difference between seeing a face on a screen and actually being face-to-face. The level of communication changes, and more attention is paid when the person we’re talking is in front of us. There are even suggestions that face-to-face meetings garner more positive results overall, so the benefits far outweigh the tired alternative of yet another Skype meeting.


There’s little worse than constantly refreshing your inbox as you wait for a vital email to land. Often it’s hard to work out what could be taking so long to answer such a simple question, but of course you have no idea what’s happening at the other end of that high-speed internet connection. However, getting out and about means that you can get problems solved and have questions answered in real time, and there’s nothing better than that.

The change of scenery

Stepping outside can do wonders for your creativity and energy levels, which means that getting out of the office is as beneficial to your working life as replying to that errant email you’ve been putting off all afternoon. No matter how open-plan your office and no matter how much natural light there is, nothing beats a bit of fresh air for getting the brain active.

The journey is the reward

Physically traveling to a meeting gives you time to mentally prepare yourself for the discussions ahead. A car journey, whether you’re off to meet a client or if it’s an in-house board meeting, is proven to clear the mind of clutter and can help to re-energize you. Of course, with all of this traveling you’re going to have to make sure your vehicle is up to scratch, and if you haul a trailer, then you need to have access to trailer spares in case of emergencies. It’s worth keeping some in your car, just in case.

The best thing about getting out of the office is that it doesn’t have to be for a long period of time. Schedule a walking meeting rather than a sit-down meeting as usual. That way it’s not just you that benefits from the revitalizing effects of the outside world, and you’ll notice the difference in your team immediately.

How to Improve your Productivity

Staying motivated and productive can be a major struggle for a lot of people. If you find your attention wavering while you work, then you might just need a boost.

Here are some of the ways that you could boost your productivity, at home and at work.

Reward Yourself

Treating yourself to a small break or snack after you finish a task will keep you pushing forward. Sprint style working, where you work for a set period quickly and then take a break, is big in business for this reason. Treats can be small items, like a snack or a walk around the building, which you can easily fit into your working time.

Set Goals

Setting yourself goals gives you something to work towards. This can be great for keeping you motivated with a larger task, as you can split it into smaller tasks to keep you on track. Being able to check smaller tasks off your lists will make you feel accomplished, instead of slogging towards a larger, overall goal.

Track your Progress

There are lots of online tools that you can use to track yourself and what you’ve managed to complete during the day. Some of them will even allow you to break this down into individual tasks, so you can see which tasks take you the longest. This serves two purposes, you can see what you’ve spent your day on and you can also budget time more accurately for these tasks in future.

Have the Right Equipment

There’s nothing worse than having to undertake a job without the right software or equipment. Even small things, like having the most up to date versions of Word and Excel, can save you time. Dynamics 365 software can be kept up to date by a Dynamics 365 partner to make sure that you always have the right tools to get the job done.

Tackle Undesirable Tasks

The amount of time that you take putting off tasks that you just don’t want to do can be costly. This is a pitfall that we all fall into from time to time, sometimes it’s better for your productivity to face this head on. If you do so, you will get the worst tasks out of the way and you can enjoy the rest of the task with this in mind.

Steer Clear of Distractions

Distractions are the enemy of productivity, so try to keep your workspace clear of them. This could be a digital distraction, like Facebook, or a physical one like your phone. Stay logged out of digital distractions and put any physical ones away where you won’t be as tempted by them. Remember that these are designed to grab your attention, with notifications and pings, so try to avoid them where possible.

Staying productive can be tricky, but if you track your time and push yourself to complete goals then you can keep this motivation up. Take breaks when you need to and come back refreshed, ready to smash the task at hand.

StrategyDriven Corporate Cultures Article

How to Create a Stress-Free Work Environment

Unfortunately, in today’s society, jobs are becoming more and more difficult to come by. Maybe that’s why some companies are starting to put pressure on their employees. Being stressed at work can come with many disadvantages, but some of the main ones include lack of productivity, constant pressure between employees, lack of professional growth and development, long and inflexible work hours, job insecurity and many more.

Regardless of the workspace or type of work that employees need to perform, it is important to create a more relaxing and chilled environment. In order to do so, it is vital to think about a great variety of aspects.

What are the main reasons for that certain pressure? Is stress generated because the office is too cluttered? Or is it because of the lack of communication? Either way, both the employer and the employees need to discuss these aspects and make some changes. At the end of the day, the employees are going to use all of their energy and skills to improve production and adopt a positive attitude that is of great help for any workspace.

Create a Room for Relaxation

These days more and more companies are starting to think about their employees and are providing them with a room where they can meditate, relax and put their thoughts in order. Having a room for relaxation should be a compulsory aspect for every company. Humans need to take breaks and relax as many times as they need in order to be able to give 100%. It has been proven that the human brain can be a lot more productive after even after a short break between two tasks.

The human brain needs a break so that it can recharge after performing different tiring operations. The room for relaxation doesn’t necessarily have to be a fancy one. Even a very simple space that is decorated accordingly can be a great help that will bring a lot of advantages over time. Once you find out what are the needs of your employees, it is quite easy to create that certain space. You could add a nice corner sofa and some beanbags, a table where they are going to have lunch together and why not a few plants or a small garden space that brings peace and fresh air to the “zen space”.

Communication is Key

Even though many people might not be aware of it, communication is a very important aspect that makes people who they are. People need to communicate in order to survive. So why would they stop communicating at work? These days more and more individuals suffer from physical or emotional stress because of the lack of communication and disorganization at work. A disorganized office usually leads to wasting time of finding important papers, missing deadlines, decreasing the level of productivity and even slowing down the mental energy. In order to be able to create a stress-free work environment employers are advised to encourage their employees to express their ideas and opinions as often as they feel that they could be beneficial for the office atmosphere and not only. Moreover, an employer who is able to communicate well with the team will most likely eliminate misunderstandings, creating a healthy work environment. Efficient communication with the employees is the main aspect that leads to getting the work done quickly, in a much professional manner.

Make the most of the Online World

Every employer aims to create a workplace where the team is able to innovate and come up with the best ideas to increase the productivity. In order to do so, it is important to make the most of every resource that is close to us. These days one can find so many useful applications and websites in the online world. One can find apps that are meant to create a peaceful environment at work, one can find posters that they can print out and frame in order to create a very relaxed and positive atmosphere and last but not least, one has tools that help them facilitate their day to day work. Meteor Forms is essentially a technology that helps its clients build customized forms. This company fills out your forms while you relax and enjoy high security of your data.

Keep Active

Doctors and experts inform us that in order to live a healthy life both mentally and physically, it is important to keep active each day. They advise us to walk at least 10,000 steps a day, which is not always possible when working in a sedentary office job. However, there are a few tips and tricks that every team can do so that they eliminate the sedentary way of life, enjoy a nice activity together and create a less stressful work environment.

A simple but very effective way of keeping active at work is by taking the stairs as opposed to the elevator. Stretching is also a good way of relieving the tension in the muscles and preventing eventual back problems that might appear over time. Even though most of the time corporate jobs imply the idea of wearing formal attire, employees can always opt for a comfortable option that will allow them to move freely all day long. Another great activity that every team of office workers could do would be taking a walk in the park while on lunch break. This kind of activity prevents a sedentary lifestyle, adds to the daily amount of walking steps, burns calories and helps build a more relaxed work atmosphere.

Learn to Be Tolerant

Everyone needs to remember that every individual is different and they might have personal issues that don’t allow them to be the best version of themselves. A lack of tolerance gets in the way of making personal connections with people around us. Moreover, it can also create unprofessional behavior and misunderstandings. In a workplace, just like in our day to day life, people should be treated with respect. Building tolerance and learning to accept different cultures are great aspects that help eliminate pressures or stress in the work ambience.