Ways that Businesses can benefit from using Human Resource Software

/in /by

StrategyDriven Talent Management Article |Human Resource Software|Ways that Businesses can benefit from using Human Resource SoftwareAll kinds of businesses can benefit from using integrated human resource software. It helps in managing processes, information, and employees. With the advancement in technology, businesses can boost the efficiency of the workforce and improve productivity. The company can automate its processes and will inevitably realize more profits in the process.

Reasons that Businesses need HR Systems

Management needs systems that make it easy to run and operate a business. Small companies can use the primary forms of human resource management systems to handle employees’ attendance and payroll. Larger corporations will utilize a more complex system inclusive of all the aspects of human resource management. This read will discuss some of the most common software to use and how they are beneficial to the venture. Here are a few reasons to use HR software;

  • Data management: the software eliminates the clumsiness of documentation in business. Officers can store data virtually and retrieve it any time that they need it. Data is easily manageable and accessible to management.
  • Automation: it leads to a reduction in errors since the system automates some of the services. Automation helps to schedule meetings with employees, and the system ensures that you get a reminder before the event.
  • Better Planning: when using HR management software, it is simpler for the management to plan to execute tasks. The system can assist in operational tasks while the management engages in strategic planning.

Types of HR Systems

Developers of software for HR management in companies will consider the needs of the business first. Let us look at popular software in the market and how they differ from each other;

HR Information Systems

The software helps enter data into the system where individuals with rights can edit the information. An employer can see the personal information, remuneration, and performance of an employee. Employees also get a portal where they can apply for leaves and also access other human resource services. They can log into the self-help menu and download payslips. On the other hand, there is a wide array of data that HR managers can store in the system. It includes keeping track of attendance and the benefits that employees are entitled to.

In other forms of the system, HR officers can store files and attach documents to an employee’s profile. It helps to link documents to the relevant individuals for efficient storage. The tool helps to manage documents and provide security against unauthorized access.

HR Management Systems

The software is not different from the information systems that we have discussed above. However, the system allows human resource managers to conduct more data analysis and use the information for decision making. Due to recent technological advancements, management tools are becoming available in all other types of human resource systems.

HR Payroll

It assists the process of paying wages and salaries to employees. Before casual and full-time employees get their payslips, the system will automatically handle any statutory obligations. It helps to generate payments and storing of payment records for the future.

Applicant Systems

The human resource department is responsible for the recruiting and onboarding of new employees. Applicant systems are meant to assist the officers in the process. Since companies receive high numbers of applications for vacancies, it is essential for management to utilize the HR tools. Unlike the management embarking on a manual process, it is easy to filter and sort out applications through the applicant systems.

Benefits of using the HR System

When a company grows, it is difficult for them to operate without professional human resource software. Depending on the business’s size and needs, one can choose the system that works for their company. However, it is advisable to have a system that makes use of all the above HR tools. Let us look at some benefits of using the HR system;

Ensures compliance with the regulations

HR software help in the storage of data and information relating to the employees. Management can ensure that the workforce complies with all labor laws by including their identification documents in the system. Having the information at a centralized location makes it easy to pay out any statutory and personal deductions. The software helps to flag items for the HR officers to act upon.

Assists in the decision-making process

In any organization, reporting becomes difficult whenever there is no organization in data and information. HR software offers cloud options for their storage needs. With enough capacity to hold all kinds of employee data, it is easy to locate the information. HR software offers an authentic representation of the workforce, and it is wise for managers to use the information to improve workers’ productivity. As a result, the process of analyzing data and making a decision becomes simpler.

It is Cost-effective

Purchasing a system for human resource management is a one-time thing. There are no monthly subscriptions unless when organizations are outsourcing storage facilities. With the software, companies can employ a few human resource officers to handle a large workforce. The use of technology in human resource management operations significantly reduces the chances of errors. With an inefficient system, companies might lose money from unwarranted payments. In the long run, human resource systems will save the business a lot of money.

Improves service to employees

Employees can easily access human resource services when the company is using automated processes. They can log into the portal from any place as long as their mobile devices have an internet connection. The system allows personnel to apply and receive approval for their leave days.

Improves efficiency in the Human Resource department

Human resources software offers an immediate impact on the department. It helps to streamline departmental operations and reduce the number of employees making their way to the office. The automated tools offer self-services that improve efficiency and productivity.

Conclusion

Employees are the most critical resource in any business. On the other hand, HR software helps recruit, manage, and remunerate talents for any organization. Small and large companies will benefit from the technology.

High-Tech or High-Touch?

/in /by

StrategyDriven Talent Management Article |High-touch|High-Tech or High-Touch?Over the past decade technology has impacted the way we communicate, learn, and work. Over 5.5 billion Google searches are conducted every day and it is difficult to remember how we obtained information pre-Google. Big Data analytics are an important resource for business functions in all industries and conversational technology like chatbots and personal assistants can offer 24/7 customer support.

However, the question I want you to ask yourself is “Have we become too high-tech?” The title of this article is “High-Tech or High-Touch.” The more effective approach would be to implement a combination of both. Technology, when used properly, can improve efficiency and accuracy, but a high-touch approach is the key to building long-lasting relationships.

Salespeople often complain that no one answers their phone and will only respond to email or text. I will agree that texting is often the fastest way to obtain a response. However, technology should never replace human interaction. Often, it is the salesperson who would rather communicate by text or email, not the prospect or client. When you are screened out or voice mail messages are ignored, the person you contacted does not see any benefit in talking to you. Refrain from making WWD (what we do) presentations and instead focus your messages and conversations on how what you offer, benefits others.

People want three questions answered in any type of relationship: First – do you care about me? Second – can I trust you? Third – will you deliver what you promise? Prospects will initially view you as a vendor, but your goal should be to elevate your relationship to trusted advisor, consultant or even friend. Let your clients and prospects talk about themselves and they will like you better. Learn as much as you can about their personal lives and challenges so you can position yourself as the logical solution. It is impossible to obtain this information if you only communicate utilizing technology.

It is also amazing how effective snail mail has become. If you have an important message you want read, do not email it. Send the message in a white envelope (not a company envelope) with the return address only listing your street address – no company name. Too often, when people receive something from a company in the mail, they assume it is a sales pitch and discard it before they read or open it. Handwrite their name and address and write the words “personal and confidential” in the lower left-hand corner of the envelope. That is the only mail that is not opened by an assistant and will be read by the person you have addressed.

When you combine a High-Tech with High-Touch approach, rapport improves which then leads to trust; you will establish strong relationships and you will not be deleted with one simple click.

About the Author

StrategyDriven Expert Contributor |Barbara BrunoBarbara Bruno, author of HIGH-TECH HIGH-TOUCH RECRUITING: How To Attract And Retain The Best Talent By Improving The Candidate Experience, is an internationally recognized recruiting expert who has a proven track record of helping recruiters and talent acquisition professionals become more successful and less stressed. She has created several popular LinkedIn Learning courses and is president of Good As Gold Training, HR Search, Inc., and Happy Candidates. For more information, please visit:
https://www.koganpage.com/product/high-tech-high-touch-recruiting-9781789665154

How Your Company Can Benefit from International Recruitment

/in /by

StrategyDriven Talent Management Article |International Recruitment|How Your Company Can Benefit from International RecruitmentAlthough international recruitment is on the rise, many companies and businesses are still reluctant to try it. If you are undecided about taking this bold new step, these key benefits could help!

Access to a Wider Talent Pool

International recruitment means you are no longer confined to finding the right candidate in your local talent pool. Now, you can select a diverse group of the most qualified and productive employees from anywhere in the world. Additionally, the new international hires might have unique skills that are not available in your country of origin, thereby affording you yet another benefit.

Insights into New Markets

Every business that has a unique insight into an emerging market will always have an advantage over other similar businesses. International hires allow businesses to get a better insight into different and new markets as well as customer types. For example, if you want insight into a market like China and the types of customers your business is likely to encounter in that market, you could use a China PEO to find candidates who will give you this unique insight.

International teams also offer your business more productivity and creativity. This is because international hires bring unique experiences and perspectives with them. This boosts the whole team’s productivity and creativity by helping the team think outside the box.

To ensure this creativity, innovation and increased productivity, companies should partner with a global recruitment company to find the right types of candidates. Incidentally, New Horizons Global Partners comes to mind. They help companies such as yours to find the right candidates in Asia, manage your payroll, and a lot more. If you are expanding into markets like Indonesia or any other country in Asia, you can learn about how they can help your business do just that at nhglobalpartners.com.

A Better Workplace Culture

Many companies struggle to hire people who diversify their workforce and enrich their workplace cultures in a meaningful way. Hiring internationally can solve this problem. Hiring internationally brings in different types of people who think differently and who can enrich the company through their unique cultures.

Building this better culture has its benefits including making for a happier and better-connected workforce, developing a global community of employees, and helping employees build professional and personal connections across the globe.

Helps You Cover Multiple Time Zones

Hiring internationally gives you access to candidates who will be working different hours should they choose to work remotely. This will allow your business to provide services round the clock if you can assemble a team that covers every time zone provided your business is large enough.

These increased hours also give customers and clients confidence in knowing that no matter the time of day or night, they can get served by your business.

Additionally, your business can bring in clients from different time zones if you have employees who will be focused on working with those customers and clients.

Hiring remotely might seem like a scary and expensive prospect, but it doesn’t have to be. If you have an experienced international recruiting company behind you, it is possible to hire great candidates who can help your business grow into new markets and beyond.

Modern Day Screening: The Importance of Pre-Employment Testing to Discover the Ideal Job Candidates

/in /by

StrategyDriven Talent Management Article |Pre-Employment Testing|Modern Day Screening: The Importance of Pre-Employment Testing to Discover the Ideal Job CandidatesJobs are becoming more technical and people have to learn more and do more to qualify for these positions. Employers don’t usually like to take a lot of time to screen applicants individually so instead they rely on other methods, such as testing to weed out those who are not a fit. Such testing is known as pre-employment testing and it is useful in helping employers screen for those who would be ideal to fit into their company. This article will address some of the measures taken to screen potential employees for possible job opportunities.

Things That Are in Pre-Employment Testing

It is critical on both sides of the employment grid for a test to be used to see who will be a good fit for each other. In these kinds of tests, a person’s personality traits, his or her characteristics, skills, behaviors, and thinking skills will be measured, especially in terms of the job being applied for. It saves time when a person can be sufficiently matched to a particular job function, facilitating the employment process. These tests will also check to see how advanced a person is in the use of software and other technical applications.

More Reasons Pre-Employment Testing is Valuable

One thing that must be carefully scrutinized is whether or not a given pre-employment screening has information that will fulfill the criteria necessary for proper matching. Some aspects of an individual simply cannot be captured in a test and will only come to the surface after a person is working for a while. Aptitude tests may be able to measure a person’s ability to learn but they will not be able to capture if that person actually has enough basic skills to begin the work. Some people test well but do not perform well in actual applications.

A Final Look at Pre-Employment Testing

Other tests that are used for pre-employment are personality profiles, drug screenings, and integrity testing, all of which have limited value. However, pre-employment tests can rapidly narrow down the list to people who are qualified for the next phase, interviewing. It will help the employers to minimize the chances of hiring an employee who is surely a bad fit, and reduce the turnover rate in the company. As an added benefit, using an online format for pre-employment testing facilitates the screening and hiring process of employers, which is always desirable for those with limited time.

Final Tips of Pre-Employment Testing

Potential employers should make sure their pre-employment tests meet all the requirements of the Equal Employment Opportunity grid, so as to not be in danger of discrimination. They should avoid questions that are obviously too personal and have no bearing on the job being applied for. If they are using tests outside of their facility, they should thoroughly research the validity and integrity of the tests being used. The employers should ensure to use the right tests to arrive at the right information necessary for the jobs being applied for. The employers should not rely singularly on these tests for employment, but only use them as an initial base for the hiring process. Any future questions about these tests should be discussed with the agencies that originally put the tests together.

Find more entrepreneurship and investment ideas at businesstrex.com.

3 Things You Should Know About Comprehensive Background Checks

/in /by

StrategyDriven Talent Management Article | 3 Things You Should Know About Comprehensive Background ChecksIf you’re an employer or you’ve recently been offered a contingent job, you may have heard about comprehensive background checks. While the name may sound intimidating, background checks are a useful tool that essentially provide accurate information about a potential applicant. They help businesses make informed decisions about who they hire while minimizing their risks. If you’re curious about how comprehensive background checks work and what they cover, there are a few key things you should know.

1. It Helps Verify Your Identity

One of the main components of a comprehensive background check is the verification of your identity. In other words, it helps a prospective employer check that you actually are who you say you are in your application. This is important in helping employers avoid cases of employment fraud or identity theft. These checks will usually verify your full name, date of birth and social security number. Some checks may also reveal any other names you’ve been known under and your address history for the last ten to fifteen years.

2. It Details Criminal History

Another important factor that background checks reveal is an applicant’s criminal history. Many reports will go beyond local records to check multi-state records and sometimes even global terrorism records. Registries like most-wanted lists or sex offender lists are typically included, and results are usually cross checked to ensure accuracy. This helps employers avoid potential harm to themselves, their customers and their business.

3. It May Include Credentials and Credit History

While not covered in all background checks, a truly comprehensive background check will often include a check on an applicant’s credentials and credit history. The credentials check covers things like state licenses, institutional degrees and certifications, diplomas and more. This helps employers ensure that you have the credentials you’ve stated and you’re eligible and qualified for the job. The credit history check isn’t done by all employers, but those employers that carry it out may see your history of handling finances as an indicator of your responsibility. However, there are some states in which employers are banned from including credit history in your background check, so your location may make a difference in this area.

In today’s increasingly competitive business world, comprehensive background checks are becoming a standard part of the hiring process. It allows employers to verify information about prospective employees to make truly informed hiring decisions. Whether you’re an employer or an employee, a comprehensive background check plays a key role in helping keep business operations accurate and honest.