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Running a Smooth Operation: Tips for a More Organized Warehouse

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StrategyDriven Tactical Execution Article
Photo courtesy of Pixabay

Warehouses play a vital role in the supply chain and can, therefore, have a dramatic impact on your business’ bottom line. If your warehouse is an efficient, organized and well-oiled machine, your business will run more smoothly, and you’ll be able to make more money than it is a bit of a disorganized shambles. Unfortunately, it can be a lot harder to maintain a smooth running warehouse than you might think. If you’re struggling with this, check out these simple tips for a more organized warehouse:

Keep it Clean

Perhaps, the most important thing you can do to ensure that your warehouse is better organized and that it runs more smoothly, is to ensure that it is always clean. Ideally, you should do this by hiring a cleaner to come in for an hour or two each day to clear the clutter and mess and ensure that your employees have an easier time of locating items and moving around the space, unobstructed.

Install Warehouse Aisle Markers

Warehouse aisle marker signs are the first line in warehouse identification. Use them to mark where each of your products is located and it will speedup the process of your employees finding what they are looking for fast, and make the process of unloading simpler, faster and more efficient too.

Cut Down on Clutter

Reducing the amount of unnecessary clutter you have in your warehouse day to day will do more than almost anything else to help you maintain an organized space. Most warehouses have more bins, panels, inserts, and accessories than they actually need to get the job done, just lying around doing nothing, so remove them into a separate storage area for an instant organizational boost.

Adopt Slender inventory Practices

Maintaining a slender inventory means that you only ever stock exactly what you need to get the job done with no excess. Many businesses worry about doing this in case they get a sudden run on a certain product, but if you properly plan for demand and foster good relationships with your suppliers, this should not be a problem. Of course, having a small amount of safety stock is always sensible, but you should reduce this to the bare minimum if you want to run a really smooth operation.

Make Safety a Priority

A safe warehouse is a more organized warehouse, and of course, you don’t want to do anything that would put your warehouse workers at risk, so when you’re trying to make your space more streamlined, do so by placing containers, shelves, and products in the safest place possible. You should also aim to change the layout so that traffic patterns flow easily and that every inch of space is utilized effectively to make things easier on your staff and increase efficiency, which usually means that things are organized so that every member of staff has to walk the shortest amount of steps to complete their assigned task.

Monitor Inventory Error Rates

StrategyDriven Tactical Execution Article
Photo courtesy of Pixabay

It doesn’t matter how organized and efficient your warehouse is, you are always going to experience errors in picking and packing now and again, and if you want your operation to be as smooth as it can be, monitoring your error rates can give you the insights you need to implement better strategies for error reduction.

Invest in Stackable Shelf Bins

Stackable shelf bins are great for increasing efficiency and improving organization when you’re dealing with small parts because your pickers can use them to quickly store and access parts that are in demand so that they can get to them faster for greater efficiency allover and fewer stressful moments.

Place Like Items Together

This should be a no-brainer, but so many warehouse operatives have like items scattered all over the place. This makes little sense because, having, say, all of your office chairs close by, means that your employees know, at least, the area they should be looking at to find that product, and because customers often buy several like product, which means it’s easier to fulfill an order when like products are stored side by side.

Implement Regular Training

Last, but by no means least, if you want to be as organized and efficient in your warehouse operations as possible, you should implement regular staff training days to ensure not only that  new employees know what they’re doing, but so that regular staff are kept up-to-date with latest practices and refreshed on old ones. You’d be surprised how much this can help.

Maintaining a smooth operation takes time, but if you implement these practices and stay up-to-date on the latest developments, you should have no trouble keeping your warehouse expertly organized.

Technology Investments That’ll Improve Your Business’s Organization

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In today’s modern environment, a business needs to be making use of the full range of technology available to them in every aspect of their enterprise. Technology has made it easier than ever before to keep in contact with suppliers, listen to customers and what they have to say, and increase your presence through the internet. In short, through making effective use of technology, you will enable yourself to have a more effective business, and one that can be run much more tightly. Here, then, are just some of the ways in which technology can have a positive benefit to your business’ organization.

Communication and Interaction

There is such a wide range of ways to communicate with one another in today’s society that it is impossible to list them all. Studies have shown that the average digital consumer does in fact own 3.6 digital devices. But the sheer volume of ways that technology has afforded us should mean that you should always be able to get speaking to someone that you need to, employee or customer. Furthermore, with the extensive range of methods available to you, you should always be able to find a way that suits you, your business, and your methods, whether that be a phone call, a text message, or an e-mail. And with the internet, you can have a much greater freedom of access to information and contacts instantly, as well as quick access to all elements of your business with just the touch of a button or the swipe of a finger.

Apps and Software

There are a staggering number of tools, programs and software available to you in order to assist with all the elements of the organization of your business. Sites such as www.weaveability.com, for example, offer SAP tools that make all of the data about your business available in one place, with access to real-time updates from both your consumers and your suppliers. This makes it much easier to keep a watchful eye over what is going on within all areas of your business, as well as the fact that you can receive vital updates as soon as they occur and wherever you are, with data able to be synced across all your devices.

Document Management

There is also a wide range of document management software available for you to take advantage of. Such software will enable you to increase your business’s productivity and organization via a direct elimination of any need for entering data manually, routine maintenance or filing. Let technology do the brunt of this work for you-and, indeed, let it do it better and more efficiently than a living person ever could. The virtues of an automated system have long been documented and recorded, and while they are not faultless, in many respects they are clearly superior. With an automated system, the margin for error is much reduced, while you can spare valuable manpower for jobs that really require a human touch.

How to Help Employees Communicate by Email More Effectively

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Email is still considered the primary communication tool in the business world. Today’s business landscape may have shifted further towards video conferences and short messaging platforms, but the majority of formal business communications are still conducted via email. There is no sign of emails being replaced by other means of communication either.

Despite the common use of emails, not all professionals know how to use them properly. This is exactly why we still see mistakes such as incorrectly using CC instead of BCC happening in the real world. As an employer, you can play a more active role in helping employees communicate by email more effectively.

Email-Related Training

Despite the importance of emails, most email etiquette and skills are learned through experience and real-world practice. Sure, there are a lot of resources and websites that specifically share email-related knowledge and tips. That said, very little formal training is provided in school or corporate training programs.You can reduce the number of mistakes your employees make when communicating via email by providing them with such training programs. They are easy to find and will even help employees fine-tune their email content for effective business communication.

It is also a good idea to provide employees with training on the tools available to them. In Outlook, for example, you can sort emails automatically, forward emails with certain marks to other recipients, and even automate everyday email tasks (i.e. adding a calendar entry for meetings and invitations).

The Right Tools for the Job

There are also additional tools designed to really boost email productivity and effectiveness. Customer Relationship Management or CRM platforms, for example, are capable of handling, logging, and documenting email communication. These comprehensive databases enable sales officers to keep track of their conversations with clients without ever missing a beat.

The same can be said for research tools. Let’s say you want your sales team to connect with new potential clients. Provide them with a tools such as The Email Finder to be able to research and verify email addresses. Click here to learn more about email verification can really boost your employees’ email productivity.

Monitoring

Monitoring is always a tricky subject to discuss. Is it ethical to monitor business emails sent from @yourcompany.com email addresses? Ethics debates aside, email monitoring is a proven way of boosting the effectiveness of business emails nonetheless.

As previously mentioned, CMS platforms can now keep track of email communications between sales officers and clients. That simple tracking feature is very valuable when it comes to developing strong relationships with clients since it allows your employees to personalize the tone of the conversation based on past emails.

Tracking also gives you, the employer, a clear picture of how emails are helping the business thrive. This, along with the previous tips we covered in this article, will help you assist employees in using their email addresses more effectively.

Improving Your Industrial Business Climate By Reducing Your Carbon Footprint

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StrategyDriven Tactical Execution Article
Photo courtesy of Pixabay

It is one of the most important aspects of running a business in the modern world, its impact on the environment that cannot be underestimated. Whether you are running a business that uses a lot of electricity all the way through to something that makes a bigger carbon footprint, like an industrial business. There are many ways to improve your business so it can be a lot more environmentally ethical in this respect, so let’s go through some of the basics and make sure that you are up to speed.

Working With Like Minded Clients

Practicing sustainability is not just something you need to do in-house, but it’s something that you need to think about on every step of the chain, from where you purchased your equipment, all the way through to your suppliers. When you look at equipment like rig mats from Northern Mat, you can see that this company are continuously working to reduce environmental impacts through the everyday processes and equipment they make. It’s important that you align yourself with the company with the right ethical outlooks, especially as the government policies and regulations are becoming increasingly stricter with every passing year. Every aspect of your equipment in an industrial framework is a potentially dangerous item of machinery that has a big impact on your carbon footprint as a whole.

Making Your Business Sustainable From The Ground Up

An environmentally conscious business isn’t just something to benefit the planet, nowadays it’s a key part of how you attract clients and how you do business, so it needs to be part of your overall business operation. Potential clients will look to see how you are dealing with sustainability, not just on the ground level, that’s all the way up the ranks, through to your business plans and processes. It’s not enough to make it appear like you are covering your bases in this respect, it needs to be part of your whole ethos.

Replacing Your Raw Materials

Running an industrial business is a big drainer of raw materials, so it’s important for you to replace those, not just because of the moral obligation, but it also sets a good example to other businesses to do the same. A very simple example of this is to offset the devastation of deforestation in the world, so if you are a business that uses a lot of paper, planting the equivalent number of trees to replenish the paper you are using is a small step to show your intentions with the future of the planet.

Long gone are the days of recycling being a cutting-edge approach to helping save the planet. It’s an automatic approach to the way everybody looks after the planet now. So you need to make sure that you are imbuing your company with the best possible ways to cut back on damaging Mother Earth. From the products to the processes, and everything in between, it’s time to put your thinking cap on if you’re working on building an industrial company.

Human Error: The One Thing Holding Your Business Back

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StrategyDriven Human Performance Management Article
Photo courtesy of Pexels

Running a successful and efficient company is all about time management and reducing errors. A business that spends as much of the day being as productive as possible will always be set for success. The same can be said for a company that doesn’t make a lot of errors, therefore doesn’t waste time correcting these errors.

Sadly, there is one thing that can cost your business and hold you back; human error. Yes, while employees are essential for your business, they are guilty of making errors from time to time. One simple mistake could cause disruption in your company that leads to half a day being wasted as you all try and fix it.

As a consequence, it should be a top priority for businesses to reduce human error. Is this even possible? Of course, it is, and here are two easy ideas you can use:

Use Software For Certain Tasks

To completely eradicate the risk of human error in some tasks, you can use software. This is particularly useful regarding various human resources tasks such as paying employees and managing staff absences. These are tasks that often have the most mistakes occurring. As it says on the HRIS Payroll Software website, the right software can free up time and minimize errors. By relying on a computer to do certain tasks, you haven’t got to worry about employees making mistakes.

Software isn’t going to work for every single task in the office, but it will be a great solution to plenty of HR or accountancy tasks. Essentially, anything that can be automated or done by a piece of software doesn’t need to be done by a human.

Hire Better Employees

A simple way to reduce human errors is to ensure you hire the best people for every job. Companies that rush through the hiring process usually end up with employees that make a lot of mistakes. You must ensure you hire the best person and that they prove their worth. Someone with a good track record and lots of experience in the same role is ideal for your business. They know what they’re doing right from the start and will make far fewer mistakes than someone who might be in their first ever job.

The best thing you can do is take your time when hiring someone. Review their resume, check their employment history, talk to their previous employers, bring them in for an interview, etc. I’d even go as far as to say you should give them a trial run before actually hiring them full-time too. This shows if they’re good enough for your business and will highlight their mistake-making ability.

There may only be two ideas here, but they’ll go a long way to helping with any human error problems you have. As it was mentioned at the beginning of the piece, human error causes disruptions and wastes time. By reducing the likelihood of employee errors, you can stop holding your business back and drive forward in the right direction.