The office spaces form the heartbeat of any modern business operation. In fact, with the way things are going, their importance is greater than ever. However, the DNA of these spaces has changed massively in recent times. If your business is going to unlock its full potential and move in the right direction, bringing this workspace into the current day is pivotal.
It may sound like a daunting process. But whether yours is a new venture or an established company that needs a major office overhaul, a few simple tips will make a world of difference. Here’s all you need to know.
Go (Nearly) Paperless
A clean and organized office space will always encourage workers to perform better. Therefore, this guide to going paperless could be one of the most important things you ever read. This will actively reduce running costs while also creating more space for other equipment. Alternatively, it may enable you to downsize to a smaller office space, potentially in a more prestigious location. On a separate note, this step helps the company become greener too.
It may take some time for employees to get used to cloud computing and paperless technologies. However, this is the future of business and can speed up various processes. It’s also a great way to prevent the misplacement of documents and key files. Meanwhile, the eco-friendly elements are something that can be promoted to gain a better reaction from clients.
Create A Video Conferencing Space
Modern businesses look vastly different to how they did even five years ago. One of the main reasons is that employees can be split over various locations due to outsourcing and the capabilities of new technology. The best companies now embrace the skills and knowledge of people all over the world in a bid to cut costs and reach bigger audiences. Without face-to-face communication, finding the next best solution is vital.
Designating a space for video conferencing puts you in a far stronger position, allowing you to cut down needless business trips. Aside from being great for internal communications, a great setup will make a winning impression with clients. After all, many will wish to communicate via this method. This can double up as a great venue for presentations too.
Upgrade The Surroundings
The interior design aspects of an office space can have a huge impact on the atmosphere. Embracing natural light, and using lighter color schemes can make the space feel bigger. Artwork depicting the achievements of your business can provide huge motivation for everyone. Use a few plants around the office to further embrace that positivity, and you’ll be surprised by the upturn in productivity and happiness.
Perhaps most importantly, you need to upgrade the furniture. Outdated desk designs fail to make the most of the space, and may also be built for bulky units that are no longer needed. The seating probably needs an upgrade too. Finding the best stool for standing desk facilities or ergonomic chairs for meeting rooms can be key. Without those items, you’ll never find a great layout.
Society has evolved to become far more inclusive, and we’d all agree that this is a positive feature. Unfortunately, your outdated office spaces may currently be unable to satisfy the needs of everyone. Improving the access points for disabled employees should be top of the agenda. From adding ramps to creating a better layout, those changes can make a world of difference. Even if your staff members are able-bodied, you may have guests that need a little support.
On a separate note, there is a growing need for multiculturalism. Depending on the situation, it may be a good move to create a small prayer room for the employees that need to follow their faith. Finally, transgender and related issues need to be considered for certain facilities. This includes the toilet facilities and the way that those people are addressed.
Go For Individuality
The days of bland, cubicles offices are long gone. And thank goodness that this is the case. Your office should reflect the brand, which links in nicely with the idea of building happier surroundings. However, you also need to make employees feel comfortable. From personalized stationery to spaces for family photos or messages, those small steps can bring big rewards. For this to become a good workspace for the collective, it needs to be a great one for the individual.
This should extend to letting staff members set their computer systems and other items to their preferences. As long as it doesn’t stop productivity, this is a step in the right direction. Besides, you’ve hired those people for their initiatives. Stifling their creativity or productivity by running a dictatorship in the office is not an option.
Invest In The Latest Accessories
Your office space relies heavily on the facilities, and you naturally use the best computers and data security. It’s possible that you utilize outsourced IT management to keep those products in the best possible health too. However, you must ensure that your employees have the accessories needed to produce the best work in the fastest time. Graphic tablets, specialized software, and modified keyboards are all possible routes to take. The best option is to speak directly with them to see what they need.
Making the right investments now, which can include staff training, will pay dividends in the long haul. Apart from the direct benefits, knowing that the facilities are there to encourage the greatest results will offer an extra spark. Frankly, the main facilities are pointless if you don’t go the extra mile with these additions.
The Final View
Of course, people are still the most important element in a productive office environment. Your leadership and the team’s communication will play a crucial role at all times. Nonetheless, building a positive place of work provides the platform for success.
Given that this will filter down throughout other parts of the business, there’s never been a better time to make those upgrades.
FREE related content from StrategyDriven