A Managed Technology Service Can Help Your Business Succeed

StrategyDriven Managing Your Business Article | A Managed Technology Service Can Help Your Business SucceedWhen it comes to helping a business succeed, there are a lot of factors to consider. One of those factors is the way technology is used. If there’s too much of it, it can actually get in the way of a good customer experience or relationship due to the impersonal nature of all of it. But if there’s not enough, it can be very difficult to accomplish what needs to be done or even keep up with competitors. Clearly, it’s a balance that’s important and has to be addressed. Here are some things to consider when choosing the technological options that are right for your company.

Not Everything Needs to be Stored On-Site

For many companies, storage for customer data and other information can quickly become overwhelming. But making good use of the IT cloud can change the game. That allows your company to store much of its information somewhere else, so it doesn’t end up with servers that are slow and bogged down, glitches, lost data, and other problems. Too much of a load on your current systems isn’t good for your company or its clients. The IT cloud gives you choices, because you can put all the info in the cloud or choose what’s stored that way and what stays in-house.

Some companies worry about data breaches and related kinds of problems, but there is good protection in most of the larger cloud services — and many of the smaller solutions, as well. While it’s still possible that someone could get into the company’s information, that’s just as much of a risk when keeping the data on your own servers. In some cases it might be even more of a risk, because not all companies have the right kind of security or the level of encryption that a cloud-based IT solution can offer. With the cloud, a business can also get services that are managed and monitored, so they have less to worry about where data is concerned.

Managed solutions Can Make Data Storage Easier and Safer

Among the ways to add security to your company’s data storage is through a managed IT service that can collect, store, and monitor access to information. With managed services, a company can focus on the other aspects of operating the business and worry less about IT issues or whether customer data will be available when it’s really needed. Additionally, it’s easier to control access to information and reduce the chances of large blocks of information being accidentally deleted, lost, or mislabeled.

Companies can control what they want to see handled by their managed IT service, and that makes it easier for those companies to have peace of mind and a strong plan for the future. If a company isn’t sure what services they really need or how to handle those options, they can also work with their provider to get the information they need to make the right choices. Not only does that help protect the company’s customers, but it’s also better at ensuring employees have access to what they need, as well.

Technology Adaptations for Your Business

StrategyDriven Managing Your Business Article | Technology Adaptations for Your Business | Business Technology

Managing a business is hard to do, but this year has been especially hard. With the normal tasks of creating a social media strategy, managing employees, and tracking data and finances, there have been a lot of upheavals and needed adaptations. A business may have needed to be done remotely or adapted to fit safety protocols. A lot of the needed adaptations needed require technology updates and fixes. Here are a few ways you can adapt your business using technology to keep up with the changing world.

Working Remotely

There has been a greater need to have employees work from home where possible. This can be better facilitated through technology like laptops, communication software, and other software that allows employees to access their work files and documents from home.

Another important aspect of working remotely is finding a good way to still hold necessary meetings. There are many different platforms that allow for video conferencing meetings. Some companies that have some employees working in the office and others working at home use Zoom Room Equipment to set up a designated room to use for online meetings with their remote workers. This helps to cut down on time needed to set up for meetings and other technical issues that can delay schedules.

Project Management

When everyone is working in different locations, it can be difficult to ensure that tasks are completed on time. You may have problems with people duplicating work or tasks getting forgotten due to a lack of good communication.

Project management software like Asana or other options can help you set up tasks, due dates, and assignments all in one place. Giving everyone access to the projects they work on will help the entire team be informed of the current status of the project and what needs to happen next to reach the goal.


Remote working is great for many reasons, but it can also open up the door for cyber attacks on your company if you are not careful. Employees may rely on public internet connections, or online storage solutions may be utilized to help gain access to important documents from different locations.

It is easier to provide security to an office location because you can lock the physical office that contains the servers and use closed networks with added layers of security. These are not possible when you have remote workers.

Investing in increased cybersecurity measures is crucial if you are going to keep your business safe. Virtual private networks (VPNs) and data backups are both essential for remote working. You should also stack up against your security by using multi-factor authentication, real-time security monitoring, and cybersecurity software.

Performance Tools

It can be hard to manage employees when they are working remotely, and that can make performance reviews unsubstantiated and flimsy. Using performance tools can help to give your employees concrete expectations and goals they can follow, and it can also give you usable data to help increase engagement and provide targeted training and feedback.

Cloud Computing for Dummies

StrategyDriven Managing Your Business Article | Cloud Computing for DummiesMost everyone these days has heard of the computer cloud, but many don’t really understand what it is or what it does. Let’s take a look at how the cloud got its name and then discuss the basics of how it works.

How Did the Computer Cloud Get Its Name?

There are several different stories surrounding the origins of the name, among them:

  1. The cloud has long been a symbol of the Internet. Essentially, “in the cloud” for many years has referred to the software or other platforms on the Internet.
  2. For decades, engineers have drawn networking diagrams that pictured the cloud to represent the internal structure of a large network of computers and storage devices “out there”.
  3. A cloud was also used in diagrams to represent a network with endpoints connected by a data path.

So How Does Cloud Computing Work?

The cloud is not one entity, but rather it’s a huge system of servers, all around the world, that are connected to work together as one networked ecosystem. The servers can be designed to do a number of different things. Some of the main applications include:

  • Storing data – Businesses use the cloud to safely store data. The information can then be accessed with a password from any computer that has an Internet connection.
  • Delivering content – The content can include streaming services, software and social media platforms. Any computer or other Internet-accessible device can stream or download this content, provided proper password codes are entered.

What Are the Advantages of the Cloud For Businesses?

Businesses see many advantages of using the cloud to store data. Instead of bogging down the servers on location, the data is stored off-site, freeing up valuable storage on the company’s servers. This can save a lot of money in the long run. IUVO Technology states that the Federal government’s departments have saved upwards of 25-50% on the IT budget by moving data to the cloud.

Your company’s data is also much safer in the cloud. Because it is backed up, the chances of losing your data are very low. The information is usually encrypted as well, which makes it secure against cyber attacks. IT Services Boston are available to help you migrate your data to the cloud in the safest way possible.

Working with a trained professional to move your business data to the cloud will ensure that you find the right services at the right cost to keep your company safe and working at maximum capacity.

Tips For Introducing Automation To Your Business

StrategyDriven Managing Your Business Article |Business Automation|Tips For Introducing Automation To Your BusinessAutomation is all over the place in business these days. From things like programming software to help you to complete different tasks that are based on some conditions, you can really increase the speed and efficiency of things. It can massively increase the accuracy of the processes, especially for things like marketing and recruiting. That will then free up some time so you can better focus on some bigger, and more important work to boost and grow the business.

It can seem a little tempting to then dive in and start looking to automate everything. But it can be a good idea to have a plan in place that will help you to make the most of the time and resources that you need, in order to actually automate. It can take some time to set things up, but once it is up and running, it will make it all much simpler.

Test and Implement Solutions

One thing that you can do to find the best automation tools that you need, is to give each team in the business, an area to be in charge over. They can be in charge of testing and implementing it, to make sure that they know what they need to work. You’ll be able to see that the amount of resources that you will be saving will be quite astonishing, and that your members of the team will soon feel comfortable in adopting the new ways of doing things. In my opinion on of the most comprehensive solutions is this simple software named Frevvo.

Calculate the ROI of Automation

Automation isn’t something that is always going to be simple and easy. You need to make sure to then estimate the time and the money that automating a process will be able to give to you, and then compare it to the time and the cost that it will all take to automate those processes. If you take some time and money now to get it all sorted, then you can look at recouping that investment and seeing if it is going to be worth it in the end for you. Think about making sure to prioritize automating the processes that will save you the most time and that in the end, will have the biggest return on your investment.

Think Long Term

When you are automating, it is important to think about what will make the most sense in the long term of it all. You should make sure that whatever solution you have has the ability to grow and adapt to changes in the future of your development. One of the worst things that you can do is to start becoming dependent on a solution that you don’t actually have limited control (or no control over). For example, an issue could be something like cloud-based storage and systems. These are the kinds of things that third-party apps are known for, that can make the difference.

Day to Day Items

Automation for some of the bigger things that your business has to deal with will save you a lot of money and a lot of time. But it is important to remember that there are plenty of smaller day to day things that you should deal with and automate as well. It can help to save you a lot of money as well, and it will mean that your day to day work isn’t taken up with daily small things that can be time consuming to organize and arrange. You could arrange for laundry and towel deliveries, for example, if you have a hotel or other similar business. Then you don’t have to even think about it; it will just be collected and then you can go from there. The same thing goes for things like refuse collections. You could look into some cheap bin hire and then go from there with arranging someone to take it away each week, for instance. There are large things to automate, for sure, from payroll to marketing. But there are a lot of things that are smaller, and that aren’t necessarily going to grow the business. If they are automated, then it can save you time each day, leaving you time to do the bigger things that are going to make a difference to the growth of your business.

Go Slow and Prioritize

Automating workflow can take up a lot of time and resources. Both of these things you’ll be able to recover in leaps and bounds, especially if things are done well. There is also a large learning curve that is involved with automation, so make sure that you don’t rush into things, and that can make a large difference. You could start by creating a list of some measures that will have the biggest impact on the company, and then you can prioritize how much work or effort, and even risk, is involved with each element.

Keep High Quality Control Standards

Automation, like with any computer system, will start off with issues, and could even get some bugs over time. Sometimes these things will become pretty obvious, and could just be seen as oversights. But other times, there are some things that will result from some unlikely boundary conditions. You need to subject some of your automation procedures to the same degree of quality and quality control that you would do for any product development, or other areas of your business. Once this kind of automation is deployed, then it is very important to monitor it closely, as well as being able to measure its effectiveness, in order to make sure that it works as expected.

Start Off Simple

Automation is a little like digging a tunnel. You know what you want it to look like, but you’re not sure what you will uncover along the way. It is best to begin with some areas that are useful, but still something that is simple. When you are learning, keep things simple. Then you will avoid a lot of wasted time, resources, and start to learn about your organization and the infrastructure that it has. If you’re able to do those things, then it will help you to maximize your productivity gains, while you prepare for some bigger things.

Streamline Your Business Technology In 4 Easy Steps

Investing in the right technology is essential for any business, but it only benefits your company if you do it correctly. Overcomplicating their IT systems is one of the more common mistakes that businesses make and it leads to a lot of wasted money and confusing processes which harm productivity. But if you can streamline your business technology, you’ll find that it works far more effectively and you’ll save some money at the same time. Here’s how you can streamline your business technology in 4 easy steps.

StrategyDriven | Managing Your Business | Streamline Your Business Technology In 4 Easy Steps

Understand Your Current System

Before you can start making any changes, you need to understand your current system. You might be thinking that you already understand all of the technology that your business uses, but chances are, you don’t. You need to speak with your employees and understand how they are using technology day to day, and how it improves their ability to work productively. You also need to look through a breakdown of everything that you’re paying for and ask yourself what benefit each piece of software or hardware brings to the business. If you can’t work out how something benefits the business, why are you spending money on it? Once you have a good idea of where you stand, you can start finding ways to streamline things.

Identify Your Needs

Often, businesses overcomplicate their technology because they do not consider their needs when purchasing software. Instead, they are drawn in by marketing and they buy things on the promise that it will improve their business, even if they don’t really need it. It’s important that you use a needs based approach and think about the problems in your business that need to be solved, then invest in software to meet those needs. If you do it that way, you will be able to make technology investments that improve your business and stop wasting money on things that you don’t need.

Invest In Cloud Solutions

Keeping all of your systems updated is important, but when you overcomplicate things, it can be difficult to stay on top of it all. But if you invest in the right cloud computing services, you can have them manage all of your systems and keep them updated, rather than handling it in-house. That makes things a lot simpler for you, but you still get the benefit of using the latest technology.

Integrate Software

The best way to simplify your business technology is to integrate your software. When you are buying new software, you should always look for applications that work seamlessly with the software that you already have in place. Trying to use multiple programs that don’t work well together will really slow things down for your employees. But if you can integrate everything properly, it will all work perfectly and you should see an increase in productivity. Trying to manage integration can be tough, especially if you don’t really know what you’re doing, so it is best to call in an IT consulting company to implement everything for you.

Follow these steps and you can successfully streamline your business technology and save yourself a lot of time and money.