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Be More Productive With These Office Tips

StrategyDriven Entrepreneurship Article |Productive office tips|Be More Productive With These Office TipsWorking in an office environment is sometimes a stressful job. It is a working environment that is often fast paced and sometimes it is hard to balance every little job and reach your goals.

If you have been sure going creating a productive office space recently it is important for you to try and make some key changes for efficient working. Today we are going to take a look at some of the ways you can make a change to your office space this year and be more productive.

Make it light

An office space cannot be dark and drab if you are to work in it effectively. You need to make sure that the office has plenty of natural light as well as bright light sources such as a 2×2 led panel above desk areas. Light helps people to stay awake and focused and it will ensure that they are able to work efficiently throughout the week.

Hire an Accountant

Running a business is stressful enough but if you are also trying to budget your business it can become a difficult and overwhelming task rather quickly. Instead of trying to budget for your own business and risking making mistakes, hire an accountant to handle it all for you. It will save you time and will ensure that you can be more productive at work.

Schedule social media

If you are looking to better market your business with an online presence, one of the things that can be very time consuming is making social media posts to go out throughout the week. To save you some time throughout the week, schedule them all in one sitting with an app like buffer and this will allow you to maintain an online presence without taking too much time out of each day to create new posts.

Virtual Receptionist

Who enjoys answering the phone? No one! If you don’t want to spend every 10 minutes having to stop working to answer the phone, a great idea would be to get a virtual receptionist. All calls will go through to them and they will simply update you with messages when needed.

A happy environment

The most important thing you can do to create a productive work environment is to make the office a happy and homely place to be. The office is a place where you will spend a lot of your time during the week so ensure you bring some comforting touches to the space. This includes things such as plants, cushions, sofas and artwork. The last thing you want is to have an imposing space that leaves no room for inspiration.

Avoid clutter

A cluttered desk is a cluttered mind. If you constantly have clutter all over the office and your desk, you won’t be able to concentrate very well on your work and nothing will get done. Always make sure that you clear away paperwork and clear the space to make it feel open and light. This will make a huge amount of difference.

How to Create a Workplace to Maximize Productivity

StrategyDriven Talent Management Article |Workspace|How to Create a Workplace to Maximize ProductivityWhile introducing innovative software and streamlining processes can create a more efficient environment, you shouldn’t underestimate the importance of improving your team’s workspace.

Your goal must be to create an organized environment that supports collaboration and improves employee morale. To create a focused, efficient, and happy team, read the following advice on how to create a productive workplace.

Add Office Plants

A study has found that office plants can increase employees’ productivity levels by 15%. It’s believed the plant life can boost staff members’ concentration levels while creating a higher level of air quality and improving workplace satisfaction. It can, therefore, support your employees’ health and quality of life.

Eradicate Daily Mess

A messy desk can equal a messy mind. Provide your team with mental clarity by encouraging your staff to eradicate mess on a daily basis, which can help them to remain both focused and productive. For example, you should encourage them to throw away unnecessary items, clean dirty dishes and keep personal items to a minimum on their desk.
It will free them of visual clutter and increase their focus on the task at hand. Eliminating clutter from the office space can also prevent your staff from misplacing items, so it can be an effective tactic for improving internal efficiency.

Set the Right Temperature

A hot, sticky office can considerably reduce employee morale and impact your team members’ concentration. For this reason, you should introduce a dependable air conditioning system into your workplace, which can help your employees to remain cool, calm and relaxed once temperatures start to rise.

Tweak Your Office Design

The layout and design of an office can determine the atmosphere within the workplace. If your employees appear unsatisfied in their role, it might be time to tweak your office space to improve your staff members’ job satisfaction, efficiency, and productivity levels.

For example, you should tinker with your office’s color scheme, lighting and general layout, which should improve light and space within the workplace. It could prevent your staff from feeling cramped and claustrophobic while improving their happiness each working day.

Provide the Best Tools and Equipment

Slow, inefficient equipment and tools could drain your employees of morale and make them long for 5pm to strike. It can also prevent your team from completing a task at a fast rate, which could lead to missed deadlines, unhappy clients and smaller profitability.

For this reason, you must review your current hardware and software to ensure they are up to your company’s standards, and you should ask your employees for feedback regarding their equipment, which you might need to replace as soon as possible.

For example, they could benefit from:

A few changes to your equipment could make a big difference to employee morale and can lead to greater individual and team performances in the workplace. While the above options can be expensive, they could potentially save and generate more money for your business over time.

Designing Your First Office: A Guide

StrategyDriven Entrepreneurship ArticleBecoming an established business with its own premises is a great leap forward in your company’s journey. No longer are you a one-person band; now you can hire talented employees and invite clients and suppliers to your office for meetings. Creating the perfect office space can be a challenge, however. After all, there are numerous aspects to consider, and each one will impact on the atmosphere, efficiency, and first impression you give. With that in mind, you will find two areas to focus on when designing your first office below.

1. Electricity, Heat & Water

Regardless of what industry you are in, you will need a reliable energy supply, which is both cost-effective and eco-friendly. You will no doubt be running a number of computers, providing internet access, telephone lines, along with lighting and more. One highly popular option, especially in newer builds, is to use solar panels to power the building. These convert sunlight to electricity, but the good news is that they work even in cloudy weather. What’s more, sunlight is free, which means your electricity bill will be reduced by opting for this energy source.

When designing your office, you will also need to keep in mind the comfort for everyone who is in occupying the space, whether that’s employees, clients, or just yourself. To keep the office warm and cozy in the depths of winter, PBE Fuels are your go-to for biomass boilers, which use sustainably sourced wood pellets to provide adequate heating for the whole building. By picking biomass, you will be choosing a self-sustainable heat supply and one which will also work to lower your heating bills.

Comfort also applies to your water supply. Without clean, running water, you will not be offering the legal requirements to your workforce. As a business owner, it is your responsibility to provide a healthy, safe environment, and this includes drinking water. Of course, most offices opt for office water coolers, but you still must ensure the water running from your taps is drinkable.

2. Décor Scheme

The next step in designing your first office is choosing how to decorate it, including the color scheme you want and the furniture. It is a lesser known fact when planning your first office, how impactful color can be in regards to productivity and overall atmosphere. The color possibly depends on your business’s logo, but take the time to consider what feel you want to evoke in the room. Purple, for instance, can work to represent magic and mystery, or it can appear somewhat fake and artificial. White, on the other hand, evokes feelings of purity and cleanliness, or it can feel stark and sterile. When deciding on the color scheme, think carefully about how you want people to feel the first time they walk into the room. Do you want to impress clients and show your authority? Use black to create elegance – but use it sparingly, as it can absorb all the natural light.

The furniture will usually depend on the industry you are in; an office-based company will require a series of desks, chairs, and computers, whereas a manufacturing warehouse will need heavy machinery. However, both buildings will require a reception area, and this is where you can make your best first impression. By creating a welcoming, friendly reception area, where clients and potential employees can wait in comfort, you will be subtly showing your professionalism. Opt to place a relaxing couch in the waiting area, along with refreshment facilities, as these are proven to wow clients and make them feel at home.