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Important supplies every office must have

StrategyDriven Managing Your Business Article |Office Supplies|Important supplies every office must haveIf you are trying to set up a new office or have been assigned a task to make sure all the important office supplies are available, then let us help you compile a list of all office essentials. Thorough research will help you create a list of all the necessary items and save you a great deal of time and money. Without proper planning, you can end up spending money on the items that are not required or might miss out on the items which are most essential. The more time you invest in proper planning, the less time you spend on finding important supplies for your office.

Stationery Items

Basic stationery items that you might consider having in the office include Pens, pencils, erasers, sharpeners, staplers, staples, staple remover, paper punch machine, paper clips, binder clips, folders, storage boxes, tape, tape dispenser, board markers, highlighters (different colors) flip charts, planners, diaries, locks, adhesives, sticky notes(of different sizes and colors), batteries, binding and laminating material, cartridges for the printer, paper of different sizes such as A4, A3, etc as per the requirement of office.

IT Equipment

In the present time, one cannot imagine running smooth operations of any office without adequate IT equipment. Make sure laptops/desktops are available to meet the office requirements. You can easily find good quality three in one scanner, printer, and photocopy machine for office use. Although it is a big investment but performs well for a long time. Make sure you have a high-speed Wi-Fi connection to make these items work properly. Items such as keyboards, mouse, headphones, shredders, extension cords, lamps, digital cameras, and telephones are also essential office supplies.

Software

It is essential to purchase licensed software such as Operating systems, Microsoft, and anti-virus to ensure the smooth running of office operations. Developing software or apps to store and manage data is also very integral in running operations of any office. Many offices develop their own software for a better day to day operational, Financial and HR Management. There are numerous apps and websites that help in preparing the project plans, setting the milestones, adding resources, and keeping track of the performance. Spend ample time in choosing the best option for your office.

Office Furniture

Most offices require staff members to work 40 hours per week. Don’t you agree they deserve a comfortable environment? You can explore cost-effective options for ergonomic office furniture which is designed to improve the posture of the employees which in turn reduces the pain and stress. If you want to increase the productivity of employees, you must care about their well-being and ergonomic furniture is your go-to option. Invest in a high-quality chair, standing desks and supportive keyboards to improve the overall working conditions of the employees. Buy some footrest and back cushion so if required they can be provided to the employees.

Depending on the amount of paperwork in your office, get the Storage boxes and cabinets for organizing the documents. Scattered documents will not only create distractions at the workplace but also makes it difficult to maintain official records properly.

Mailing Supplies

If your office deals in invoicing the clients and sending hardcopy of letters and invitations to stakeholders, keeping different sized envelopes, and adhesive, tape and tape dispenser is essential. Invest one time in good quality envelopes with the logo of your organization for corresponding with other organizations. It will not only give a professional look but also get the required attention from your stakeholders. Make sure you have a good quality paper and toner to print the address clearly and paste it on the envelope, so it reaches the desired audience easily and does not go unnoticed.

Calendars and Planners

Well-designed planners and calendars not only add to the look of your office but also help the staff members to organize their tasks in a better way and meet the deadlines. Each staff member must be provided with either a wall or table calendar and a planner to help them in managing their commitments better. It is always a good idea to have a planner in the meeting room so the scheduled meetings are marked right there for the information of staff.

Wall hangings and Motivational Pictures

We all need a little push on some days to get ourselves going. For days like these, have some nice pictures and wall hangings around the office. You can create your own attractive wall hanging by using motivational posters which will enhance the productivity of your staff members.

Kitchen and Cleaning Supplies

It is essential to keep the environment of the office clean. Make sure you have a toilet, kitchen, desk, floor cleaning items in stock so the office remains tidy at all times. A dirty office will leave a bad impact on all internal and external stakeholders. Do not forget to grab different material cleaning liquids such as flor and windows, tissue papers, Disinfectant wipes, Garbage bags, Paper toweling, Hand sanitizer.

Basic kitchen supplies such as small fridge, microwave oven, kettle, crockery, tea bags, coffee, sugar, and milk are also required for the well-being of the staff members.

First Aid Kits and Safety Items

Never underestimate the need for first aid kits containing basic items such as medicines, pain killers, antiseptic sprays, alcohol swabs for cleaning the wounds, and bandages. In case of any emergency, your office should be equipped to provide basic first aid to the staff member until the proper medical treatment is arranged.

You cannot ignore the importance of staff safety. To ensure that items such as flashlights and fire extinguishers must be in place to avoid any mishap in the office premises. Make sure the flashlights always have fresh batteries and fire extinguishers are refilled. It is also essential to train the staff on how to use the fire extinguishers and inform them about the spots where fire extinguishers are placed in the offices.

Conclusion

One list cannot fit all. Depending upon the nature of your office, there might be some additional essential office supplies that you require to run day to day operations of your business; however, the above-mentioned items are necessary to build the foundation of any office regardless of the type of operations. Always remember the key is to start with developing a basic list of essential office supplies and keep updating it to make sure your office requirements are met. Before making any purchase, it is a smart move to check in your inventory which items are already available in stock to ensure the cost-effective running of the business.

How Can a Colour Theme Affect Overall Mood In The Workplace

StrategyDriven Entrepreneurship Article |Colour in the Workplace|How Can a Colour Theme Affect Overall Mood In The WorkplaceCreating the perfect office space is completely subjective when it comes to office reception furniture or other design elements, however, colour is something that can greatly influence productivity and the level of creativity that is experienced throughout the day. In this article, we will be looking into how colour can affect the mood in the workplace and create a pleasant atmosphere for everyone to work in.

Blue For Calming

Blue is a calming colour that is perfect for the workspace as it is known as the productive colour. It not only helps to increase productivity, but it helps to promote clam and maintain happiness in the workplace. This is particularly important if you have a workforce that spends long hours in the office as this allows them to stay calm in difficult situations. Whether this is an accent wall in the office or a pop of colour with the chairs, this can all contribute to keeping your office as a warm and welcoming environment.

Yellow Can Stimulate Creativity

If you are looking to create the perfect space for a creative team, adding a pop of yellow can help you to achieve exactly that as it is known to inspire creativity and keep the brain active. This is perfect for a creative space as you are likely to see positive results. This can also be added as an accent colour alongside white walls or another neutral colour to make the office welcoming to visitors as well as practical for your team.

Black Indicates Knowledge

Black is commonly a colour that indicates authority and therefore it is often used in law firms or even London offices. Whether this is a leather sofa in the reception or black furniture, you can encourage professionalism throughout the office whilst creating a welcoming space for your team as well as other members of the team. In addition to this, it can also be used for accent walls or even decals as this will help to make the office welcoming to visitors as well as any potential clients with a professional-looking office space.

Green Prevent Fatigue

Green is a colour that is beneficial in the workplace as it is kind to the eyes. Not only does it look great with other neutral colours, but it does not cause the eyes to become tired, allowing you to create a welcoming space for those that are working long hours a day. Whether this is green furniture, green paint in the lunchroom or even a green tint to a carpet, this can all help to create a workspace that is great for the mood of your employees throughout the day.

Brown Promotes Professionalism

Though brown is an understated colour, it can also be used in moderation to promote professionalism and create a warm and welcoming environment for everyone that steps foot in your office. This can be used in the office for the carpet, as it perfectly complements other natural colours such as green, yellow and red which can all help to increase productivity and help to increase the mood of everyone in the office.

Whether you are looking to move office in the near future, or you have moved recently and are just beginning the interior design process, each of the above points is ideal to help you boost the morale of the office and increase productivity throughout the day. Where will you begin?

Furnishing An Office On A Budget

StrategyDriven Entrepreneurship Article
Moving into an office can be expensive, especially if you’re having to buy all the furnishings for the first time. Tables, chairs, computers and other machinery can all add up. For those on a budget, here are a few tips for furnishing that office on the cheap without it looking cheap.

Get equipment on lease

You can often save money on expensive machinery by hiring it instead of buying it. This can be particularly useful for industrial equipment that you rarely use, or machinery that you may only need on a temporary basis. Rental companies can also often provide the most high tech equipment – equipment that would often be far too expensive to buy.

Learn to share

There may be some items that you can share. Having multiple printers could be a waste of money if you don’t have to print things off often. Similarly, not everyone may need a phone by their desk. If your office is open plan and people aren’t calling every minute of the day, having a few phones dotted about the place may be all you need. Consider also buying long desks that allow multiple people to share, rather than individual desks for each person. Encouraging a more communal feel could be beneficial in many social businesses.

Look for online deals

You can often find online promotions on office furniture if you’re looking in the right places. There are many sites such as DontPayFull.com that sell coupons to be used on tech or furniture. It’s worth also keeping an eye on social media for office furniture businesses doing competitions or promotions.

Second-hand furniture can also be worth looking into. You can often find ex-business owners on the likes of Gumtree.com trying to flog office desks and other equipment that they no longer need. When buying second-hand items online, always make sure that they supply detailed information on the condition as well as pictures. If you can meet up in person first, this might allow you to check the condition for yourself first – useful with expensive industrial equipment or heavy furniture.

Hit the sales

Various times of the year are brilliant for buying new office equipment. If you’re looking for computers or electronics, Cyber Monday usually has some great deals. Amazon, in particular, often has great Cyber Monday deals on flat screen monitors, computers, and other items needed to complete an office.  The January Sales is also prime time to save money on equipment – the demand is very low during this period as companies are just recovering from Christmas, and so office furniture companies have to compete hard against one another to get sales.

Go paperless

Going paperless isn’t just good for the environment, it saves costs. Sharing everything digitally will prevent the need to buy a printer and all the other costs that come with it. Less printing also means less need for storage such as filing cabinets and shelves. Everything from handbooks to contracts can be made digital. You can even sign documents digitally nowadays using the DocuSign app. Try this out to see if it works for your business.

Additionally, be sure to consider using Clear Perspex materials for your furniture.