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What are the Best Collaboration Options for Modern Businesses?

As businesses increasingly move their operations to digital platforms, and in particular to cloud space, even the most traditional staples of running an organization are being improved by embracing technology.


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About the Author

Gemma Walford is head of Sales and Account Management for Convene for the EU region. She has extensive experience of the Public sector and is interested in improving productivity and business change.

Top Tips For Managing Your Call Centre

Top Tips For Managing Your Call Centre
Photo courtesy of Pexels

These days, all sorts of businesses have a need for a call centre. The truth is, these can be useful methods of contact with your customers. If you are in charge of a call centre, you know how lively and energetic a place it can be. One major thing you can learn to do over time is to use that energy, transform it into something positive for the customers. The thing about phone communication is that it is strangely powerful. It doesn’t matter that the customer cannot see the operator’s face. There is a lot of unconscious communication in the voice, and that affects the experience of the customer. That is why it’s so important to maintain the call centre, to manage it effectively. Even the slightest off atmosphere can affect a huge number of customers over the course of the day. But what are the secrets to running a call centre successfully? To answer that, let’s have a look at these top tips.

Lead By Example

This is something which any manager would do well to remember. Ultimately, like it or not, your staff look up to you. With that in mind, it is vital that you demonstrate the core qualities of the business which you wish them to embody. You need to be these qualities yourself in order to be able to expect it from others, that’s the truth. Nobody likes a hypocritical leader or manager, so be sure that you are never off duty with regards to this. The slightest hiccup is all it takes to destroy the effect.

Prioritise Security

Call centres have often been the subject of much scandal and disrepute. Often, this is a case of data protection being breached. The unfortunate truth is, this is all too easy to happen. As the manager, it is essential that you keep on top of the security side of things. Your customers’ information is sensitive, and it needs to be looked after as well as possible. You also need to champion ways of ensuring the identity of the caller, every time. Otherwise, you might find yourself in a lot of trouble. FFIEC compliance is paramount here, as you need to be sure of who is on the other end of the line.

Be Clear About What You Want

The most effective managers are those who express clearly what they hope to get out of their staff. If you are starting to notice that people are not quite adhering to your standards, then look into this. It is possible that you are not expressing yourself well enough. Make sure you give your staff guidelines for working, as well as fair but strict deadlines. Always ensure, too, that you give them a chance to query the request or ask questions. This two-way communication is the key to a smooth-flowing workplace.

Feedback

Last but not least, make sure you are providing feedback to all staff. This is not just important for the proper flow of the workplace; it is essential. It also means that your staff have the opportunity to regularly express themselves. This alone is a hugely beneficial to your staff, and you will soon notice the difference.

Conscientious consumers or creatures of habit? A focus on our supply chains

We are all consumers, no doubt about that. And I think it’s safe to say that we are all creatures of habit…to an extent.

We buy the products we are familiar with, the products that we grew up with. This is definitely true for me. When I first left the family home and moved out into the real world on my own, I remember doing my first ‘big shop’ at the local supermarket. Without really thinking about it, my trolley was slowly but surely filling up with the products I recognised from the time of living with my parents.

Without even realising it, here I was buying the products that my parents had used because they were familiar to me. There was no other real reason behind my choice (apart from probably cost).

It got me thinking… how much thought do we really give to the products we buy?


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About the Author

Laura GibbonsLaura Gibbons is a driven and committed marketing professional with over 10 years’ experience. Working closely with Ideagen’s Marketing Executives and Partner teams, Laura is responsible for looking after the Ideagen brand across multiple sectors within the region.

Zombie Hunter Extraordinaire

On my business cards, I’ve often thought the titles under my name should read: Owner. CEO. Zombie Hunter. Handing them out and watching for the inevitable eye roll would be kind of fun. But make no mistake; I’m dead serious about zombie hunting. This is a skill that – if Owner or CEO is a title on your business card – you need to master. And fast.


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About the Author

Jamie GerdsenJamie Gerdsen, the CEO/Owner of Apollo Home, is a sought after speaker on leading and improving a traditional ‘Main Street’ business. His new book is Zombies Ate My Business: How to Keep Your Traditional Business from Becoming One of the Undead.

5 Ways To Improve Your Delivery Service

5 Ways To Improve Your Delivery ServiceDelivery is a core aspect of business. Whether you’re operating out of your bedroom or you’re a corporate giant, the delivery service matters. It all comes down to the final product you deliver to your customer. The delivery aspect is tricky when you’re a small business. Packaging and posting each item yourself takes time and dedication. But, it doesn’t get much easier when you start making more sales! Things become a great deal more complicated, and mistakes become easier. Whatever size your business, you could stand to improve the delivery service. Here’s how.

1. Automated software

Our first trick is to automate everything. From the moment an order comes into your system, it should automatically produce an address label. The software should track the delivery through your fulfillment process, checking off boxes as it goes along. This way, if something goes wrong or a parcel gets lost, you know where the problem is. That software should track the package all the way to delivery (more on that later). With software systems like this, you always know where things are.

2. Choose the right logistics company

As your business grows, you’ll begin to manage increasing order numbers. At a certain point, your small operation won’t be able to handle everything. When that happens, you’ll want to consider outsourcing your delivery system. The final part of your supply chain solutions should be a reliable delivery provider. Logistics companies have the resources to go abroad with ease, and they run their deliveries like clockwork.

3. Use GPS and telematics

The most crucial part of the delivery process is monitoring and measuring. You should track every single parcel that leaves your warehouse, and know where it is at all times. If there are any problems, you can spot exactly where the last check in was. It’s also worth fitting GPS trackers and telematics to the delivery trucks themselves. By doing that, you can monitor their performance. How fast are the deliveries? Could they be even faster or more reliable?

4. Keep customers updated

There’s nothing worse than keeping your customers in the dark when it comes to deliveries. Use the automated software, and the tracking facilities, to keep your customers updated. Let them know when the package is dispatched. Let them know when it’s out for delivery, and the best time to expect their driver. At the end of the day, your entire delivery process is shaped around customer satisfaction. Keep them happy!

5. Exceed expectations

Speaking of customer satisfaction, it’s your job to go above and beyond the typical delivery service. Your customers have a baseline of expectations. In other words, they expect the delivery on time. They expect the product to be safely packaged. All you have to do, is add a little extra flair. Good customer service on the doorstep will exceed their expectations. So will a creative or unique package. Or an extra note to say thank you for their service.

Your delivery system is the heart of your business. Execute it with precision, and always exceed your customer’s expectation!