Three Things Every Legal Firm Should Outsource

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StrategyDriven Managing Your Business Article |Outsourcing for Legal Firms|Three Things Every Legal Firm Should OutsourceTime is the most valuable resource for modern business but launching and running a new legal business means a lot of demands on that time. The best way to make success more likely is to use the time that you have to work on the business aspects that have the most ROI. Unfortunately, there are a lot of time-wasting tasks that we can get stuck doing. That’s where outsourcing comes in. You can’t do everything yourself, and by using professionals to handle some of the more challenging and time-consuming tasks, you free up your own time to help your venture grow. Here are the top three options for outsourcing that you should make a priority.

Your Taxes

All businesses will have to deal with their tax obligations, but there’s nothing quite so laborious or as time-consuming as working out how much you owe, finding ways to cut what you owe, or ensuring that you don’t fall foul of fines. Hiring the assistance of a certified public accountant (CPA) can save you a lot of time in the long run but might also make your business more profitable as well. A CPA can identify tax breaks that you’re entitled to, and when those can change any time, it’s simply smart business sense to outsource your taxation requirements to ensure that you always stay up to date on the wiggle room that taxes often allow for.

Payroll Tasks

Even if you only have a single employee, payroll services are worth a lot more than how much they cost. Payroll services are an absolute money and time saver in the digital age, and no legal firm should consider hiring staff if they are still planning to do payrolls themselves. It’s easy to make a mistake with your payroll obligations, especially if this is your first business. When payroll mistakes happen, they can bring financial costs as much as a fresh headache, so it’s always worth looking closer at the benefits of outsourcing your payroll. Whether you’re paying your team once a week or once a month, you can save hours of work and masses of stress.

Legal Outsourcing

If you have a business that works in the law sector, then you may not have considered outsourcing your legal needs. It might seem counterintuitive, but you’ll find that getting rid of the stress of your own legal obligations frees up a lot more time to work on helping your clients. Don’t underestimate the high ROI you’ll benefit from when you acquire professional legal outsourcing for your legal firm. From back office support to case management or even basic legal research, you might be amazed by how much time and money you can save by outsourcing those very manual legal tasks.

Law firms can benefit a lot by adopting a more modern approach to their business needs. It’s easy to get stuck in ways of doing things. Still, a combination of the latest automation technologies with the most useful options for outsourcing, your law firm can benefit from being a lot more cutting edge in its approach to time management. If you want to ensure that your law firm is as lean, streamlined, and as profitable as possible, then outsourcing is an option that you can no longer ignore.

Why Outsource To Grow Your Business

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StrategyDriven Managing Your Business Article |Outsourcing|Why Outsource To Grow Your BusinessAll businesses have one main goal: to grow. There are lots of ways for a business to grow, but the big question is, should you outsource your operations or perform them in house in order to grow most effectively?

Outsourcing is the strategic use of outside resources to perform tasks usually handled by internal staff.

Why Outsource?

There are many reasons to outsource, including cutting your costs, improving focus within your company, and making sure you internal resources aren’t over-stretched and are allocated to tasks that are fundamental to your business. There are also some requirements to meet if you’re going to outsource successfully.

The basic principle is to make sure that activities that carried out inhouse actually add value to the business, and tasks that are outsourced are ones that can’t be managed by your existing, such as to manage IT providers. To outsource successfully, do your research and make sure you have these things:

  • Clear goals for the company
  • A clear plan for the business
  • A clear selection process for the people you outsource to
  • A plan for how to keep in touch with your contractors
  • Clear and properly written contracts

Is Outsourcing Practical?

Outsourcing means more efficiency. We’ve all heard the saying ‘jack of all trades, master of none’. Managing multiple tasks at once time means the productivity drops. Counteract this by outsourcing.

By moving tasks off your plate, outsourcing makes you more efficient and more productive. What it doesn’t do is cause you to lose control over your business. Outsourcing activities like content marketing, bookkeeping, and admin is popular with business experts, and can all help your business to grow. Outsourcing based on the areas that your company is developing in can help you be more successful, and save you money in the long-run.

Outsourcing can be a solution to operational issues too. If you outsource non-core business functions, you have more time to focus on the things that are core to your business. It also allows you to seek out the best people for the job without time constraints and geographical boundaries.

Another big reason to outsource is to cut your costs. Outsourcing also improves your company’s ability to be flexible and innovative, as you will have access to ideas and knowledge at the cutting edge of different business areas. Outsources lets you form partnerships with those at the forefront of innovation, keeping your company in the lead.

Reasons Not To Outsource

Despite the many advantages, outsourcing is not the right answer for everyone. Some people feel that outsourcing is not the answer. One concern is one of quality control. If you don’t employ in-house to take care of business functions, then it is much harder to have much control over the quality of the work that is done. There are ways around this, as people develop more in remote teams and get better at communicating with each other in non-traditional working environments.

Some think that outsourcing also makes your business less flexible. Any changes to your business have to be passed down to your outsourced vendors, which means time spend on retraining.

Some companies are now choosing to bring back function in-house that they previously outsourced. But why are businesses minimizing outsourcing now? One reason is that the vendors they worked with didn’t meet their expectations. For example, an outside contractor might not be as commited to the values and ethos of your company, so don’t put in the same level of work. Wage inflation in outsourcing markets also puts pressure on how much outsourcing you can do, which makes the idea a little less attractive.

Deciding whether or not to outsource will be different to every business. The decision should be made carefully, and it’s essential to do your research. What skill gaps do you have in your company that would benefit from an expert contractor? What can you outsource to save time and money? You must thoroughly vet any contractor you plan to work with. Make sure they can deliver the service you need and do it inline with your company’s brand values, ethos, and guidelines. If you need to closely monitor an outside company, then you aren’t saving any time, so you may be better to move these activities in-house or look for another partner. Remember too, that outsourced services can also work alongside your own teams, such as outsourcing SEO to allow your PR team to focus more on other areas. IT is a common area to outsource to work alongside internal staff.

Advantages of VoIP for Small Businesses

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StrategyDriven Managing Your Business Article | Advantages of VoIP for Small BusinessesYou want to do everything you can to realize and surpass your small business’s potential. Have you thought about implementing a Voice over Internet Protocol phone system? Don’t think this communication is only for larger businesses. Understand how VoIP technology is ideal for companies of every size in practically every industry.

Functionality

You may not realize that you can do more with VoIP than make phone calls. For instance, you can use the technology for teleconferencing, instant messaging email faxing, and video conferencing. With current events impacting business operations in unprecedented ways, having a reliable way to communicate with employees and customers from a distance is more vital than ever. When email, instant, or text messaging just aren’t enough, it can be a comfort to know that you can video chat with your team through a reliable VoIP service. Another great feature of VoIP technology is that you can have faxes and emails sent directly to your email, which can save you a lot of time.

Superior Call Quality

An essential aspect of understanding how to use VoIP it’s worth noting how great the call quality is on VoIP systems. Even the call quality on some smartphones is questionable at times. With VoIP, the technology has advanced to such a degree that it’s surpassed traditional landline call quality.

Security

Besides securing your business’s physical location, your business site, and your customer’s and employee’s sensitive data, have you taken steps to secure your phone calls? If not, you risk someone accessing your phone calls and other data. With VoIP, you can rest easy knowing that your phone calls and data are encrypted with standard protocols.

Portability

A VoIP system isn’t contained in a single device. Instead, VoIP systems depend on an internet connection. The way the technology works is you can use several devices to receive and make phone calls. This means you do not always have to be at the office to handle business. It also means you can easily transfer calls to your team without the caller needing to use a different number. Also, VoIP technology gives you the option of setting your status so people know when you’re available for phone calls, like your status on an instant messaging service.

Call Recording

Have you ever gotten off a phone call and realized that you forgot an essential piece of information or detail? Rather than calling the other person back to see if he or she recalls the detail, which is not always a guarantee, wouldn’t it be better if you could record future conversations so you do not have to worry about that happening again? VoIP’s call recording technology allows you to play back phone conversations, ensuring that you never have to guess a detail or piece of information. Additional advantages of this particular feature including accessing call log data, allowing you to predict when a person is likely to call in the future and how long she or he is likely to keep you on the phone. This lets you schedule your time more efficiently.

Improved Productivity

How many times have you missed a phone call and called the other person back only to have them not answer the phone for one reason or another? With VoIP, you can set it so that your call goes through different devices before going to voicemail. This feature saves everyone time and better ensures the other person answers your call the first time.

Do you feel your small business could benefit from a quality VoIP system? Try one out for yourself to see how you, your employees, and your customers like it.

Understanding Why Businesses Need Storage Units

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StrategyDriven Managing Your Business Article |Storage Units|Understanding Why Businesses Need Storage UnitsStaying organized is an essential requirement for any business to succeed. However, the office items are tough to manage sometimes, especially in the warehouses and manufacturing department. Messed up offices mean you are stepping into the world of hassles and time constraints. It is not convenient to run a business if you have a mismanaged environment in the workplace. Your employees will consider managing their belongings rather than the entire office. You are the boss, and you have to consider all such problems.

How would it feel if you have an urgent task to meet and the workplace is messy? You are likely to waste time arranging everything, and then you can begin working on the assignments. Furthermore, you can quickly lose clients if you spend time on instant management instead of dealing with the customers. Storage units are an efficient choice for businesses to avoid time wastage on such issues.

Storage units are sufficient spaces in the form of a hut that allows you to store all the unnecessary or least used items. You do not have to get rid of them entirely, and the units store them safely. Businesses do not find it a beneficial idea because storage units are often related to housing, but we can help you change this perspective. Here are some of the most compelling advantages of using storage units for businesses.

Seamless Business Growth

If you are wondering about growing or expanding your business, you might need more room for the purpose. You require more employees for more work, and ultimately, your office demands will increase. What would you do with such belongings? Getting a professional assistance, for instance, Lakeside Storage, can do away with all the hassle and leave an organized unit behind. You do not have to face sales hassles, and the equipment stays safe too.

Save Money

Business owners often believe that renting or buying a storage unit is expensive. With this thought, many companies have to bear the burden of warehouses and various other options. However, you get size alternatives that are cost-effective and just right for your needs. These units are efficient for all purposes – equipment, machinery, and extra furniture. All you got to do is find the right size of the storage unit, and you are good to go—no money wastage.

Secure Choice

Have you made up your mind for storage units? Fantastic! You have decided on a secure option for the lesser-used yet essential business items. Such space nowadays gets protected with a password, and as technology is advancing, you can enjoy fingerprint protection as well. All the belongings are at a secure place so that your office stays spacious and productive.

Productivity of the Employees Increases

Utilizing storage units means you are keeping the workplace clean and well-organized. Organizing the office in the best possible way always influences the employees positively. Workers feel motivated and stress-free, which results in higher efficiency. Efficient employees are still in favor of the business. Messy organizations usually fail in several departments and not knowing the reason is more depressing than losses.

Pleasant Work Environment

Apart from an organized corporation, employee productivity also depends on the workplace environment. The pleasant climate keeps them free from stress, which also boosts employee morale and efficiency, especially the manufacturing department. If the department doesn’t have any extra equipment and furniture, they can work at a better rate. So, instead of storing everything in corners of the office, find a storage unit that fits your demands.

Keep Backup Equipment

Storage units are not for getting rid of the extra items. You can also use them to keep a backup for operations. You can invest in new machines and equipment and store them in the unit as a backup. All the unused machinery or least used machinery should not get rusty in the corner of the plant. Instead, they can enjoy a happier and longer life in a storage unit.

Stress Relief

The mismanaged office is stressful for the bosses, but fortunately, a storage unit can save the day. Do not stay stressed because you have an impact on the entire team. Stop searching for different options and avoid salvage issues. Benefit from storage units, stay stress-free, and maintain a healthy atmosphere in the organization.

Get Rid of Cluttered Offices

According to a survey, 17 percent of the people look for storage units to get rid of clutter problems. Undoubtedly, unnecessary items give the firm a cluttered look, and it is overwhelming for everybody. If you haven’t rented or bought a unit, get it now and free yourself from cluttering issues.

Essentials Remain Safe

You may lose vital documents and important files since several unimportant things make a way in the company. When needed, you may not find the critical items, and this is where numerous problems are born. But storage units keep the unimportant ones safe and essential ones readily available for you.

Conclusion

Other than managing the employees and operations of your company, you must also manage the surroundings because a disorganized workplace results in lesser productivity. Furthermore, it also lowers employee morale. Hence, it is essential for you and your organization to stay organized with tangible goods. Your functions do not demand all the items, and several things at the office are out of use. Instead of overloading the workplace, be wise, and get a storage unit. It is a more convenient alternative for all the least used items. You can conveniently store them and use them as per the need – no need to sell and buy essential elements. Your firm will stay organized, and the employees will be more productive.

How to Streamline Your Business and Reduce Expenses

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StrategyDriven Managing Your Business Article |Streamline your Business|How to Streamline Your Business and Reduce ExpensesStreamlining is in every business’s best interest. Operating a clunky business is costly. You need to pay to keep all the essential components together and juggle with operations. It’s a nightmare both for outright costs and for time wasted. Despite what many businesses may think, there is a very good chance that they are inefficient in at least one way.

Audit Your Business

Any efforts you make before auditing your business have the potential to have been a complete waste of your time and resources. You might know of a problem, yes, but without that audit, you don’t know why it is a problem or what the best method is to go about fixing it. The best solution might be to improve a different area of your business entirely. Until you do an audit, you will never know.

Automate Your Business

Auditing your business will give you a clear idea of what needs to be done. In most cases, automating specific tasks will immensely improve your business and employee relations. You just need to know which tasks to automate to see the most significant improvements. Data management systems are incredibly clever and can help make steps that took minutes or even hours and days take seconds. HR, inventory, and data collection are three areas that often see the most significant improvement in productivity when automation is introduced.

Invest in Closed-Loop Systems

Waste is waste. If you manufacture items, you want to make use of the scraps and cut-offs just as much as the main bulk of the virgin material. If distilling is included in your process, then you will want a closed-loop system that will reduce loss and help you optimize your manufacturing process. Do try to choose items that work together. Your new pdx.gold extraction unit should work with the rest of your system, for example.

Make Money Out of Your Waste

Following on the closed-loop suggestion is to make money out of your waste. You won’t always be able to recapture raw materials in a closed-loop machine. Instead, you will want to look at creating a closed-loop business partnership. Find businesses that need your scrap and waste and are willing to pay for it. If your scraps are metal, paper, or other similar raw materials, then you can make money back on an item you used to have to pay to dispose of.

Invest in Regular Training

If you want your workplace to be efficient, your employees need to know the best way to do that. This applies to those working on a manufacturing floor and your office. Train on optimal data input, on how to operate machinery, and even make an efficient system so that all items and equipment have a place and can be easily located in seconds.

Go Paperless

Try to reduce the number of materials you need. Going paperless is just one of the most apparent routes you can take. Today, computers can handle important tasks like document comparison, redlining, and similar tasks. To put into perspective just how much you can save, consider that the U.S. Securities and Exchange Commission is looking at savings in $1.5 billion in the next decade just by going paperless. Though your business likely isn’t cutting down 2 million trees each year to feed its paper habit, the savings are still there, and you can and will see a difference for your business.