Moving house is stressful enough, but if you need to relocate your office, multiply the stress levels several times as there are so many more things to think about. It’s often not possible to shut down operations for more than a couple of days, which means you’ve also got to move quickly. You’re going to be moving big and bulky office furniture, electronics and IT, paperwork and plenty of other things. It doesn’t matter how big your office is, be prepared for a lot of hard work. If you’re about to relocate your office here are some tips to help the process go smoothly.
Start Planning Early
If you haven’t already got a relocation plan in place, you need to get your skates on. Ideally, a plan has to be made well in advance of the move. Don’t be tempted to think you’ll be able to wing it as this approach is very likely to end in disaster. Divide up the tasks and make sure everyone is clear about what they have to do and when it has to be done by. Something else that needs to be planned is where everything is going to go in the new office. Also, include the cost of the move in your plan.
Have a Designated Move Manager
Everyone is going to be playing a part in the move, but it still helps if there is someone in overall charge. They’ll be able to facilitate and follow up on each step of the moving plan and ensure things are progressing as they should. There may be someone in the office with previous relocation experience, or you can get your administration assistant involved.
Find the Best Moving Company
When it comes to hiring a moving company, it’s not a case of picking a name out of a hat. You need to do some research and get quotes from at least three professional moving companies before you make a booking. There’s plenty of help online when you’re looking for recommendations. For example, visit www.movingcompanyreviews.com if you want quotes from licensed and insured movers.
Get Everyone to Pitch in and Help
You’re probably going to be hiring a moving company for the majority of the larger items, but you can get staff to help by making them responsible for their own desk space. Let them know a timeline and provide packing materials and boxes.
Other Factors to Consider
There are many other factors you need to bear in mind. For example, find out about the building rules around relocating as you may only be allowed to move during non-business hours. Update all your documents as soon as possible with your new address. Label all the moving boxes very carefully, so there’s a better chance of a seamless move. Make sure everything you’re moving is going to fit in your new office space. You might be able to save time and money if you try to move some non-essential items on your own first.
Office relocation is stressful so when it’s done and dusted, spend some time with your employees saying thank you for all their efforts.
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