Creating An Office Space For Happy, Productive Employees

StrategyDriven Managing Your People Article |Office Environment|Creating An Office Space For Happy, Productive EmployeesHaving happy, productive employees is one of the greatest assets your business can have. When your employees feel valued and comfortable in what they do, they can help some amazing results for your company.

Creating a happy and productive workforce involves many actions, with one of them being a workspace that’s fit for purpose. Look at ways you can transform your workplace and help create a positive working environment for your employees.

Be open

Many modern workplaces are embracing open plan office space. There are several advantages of open plan offices that can make them worth having, especially in creative and tech-based companies. Having an open plan office can break down barriers and help teams work closer together, which will help to develop a more positive workplace.

Focus on creativity and collaboration

Putting an emphasis on creative thinking and collaboration can help your teams work better together in order to achieve company goals. A workspace that has breakout areas and space for thinking can be a real asset to employees and helps them take a breather from their desks to recharge. There are several collaboration options for businesses to pursue that should be explored to see if you could enhance your teams’ ways of working.

Keep it clean and green

Having a clean and neat office space can make people feel more positive, while also making it easier to work. Hiring janitorial services will help to keep your office looking great, while also making sure issues and barriers to work are taken care of. Encouraging staff to clean up after themselves is also important, and there should be clear desk policies in place to help maintain an organized workplace.

Adopting green practices is another way you can bring more happiness to your workplace. By encouraging employees to recycle, consume less energy and think twice about their waste, you can help create a greener workplace that brings something positive to your community.

Remember to think about life outside the office

As well as making improvements to the inside of your office, you also need to give some thought to the outside. Helping your employees achieve a better work/life balance will help them to be more productive during the hours they are in the office and will help them feel happier in their jobs too. From flexible working to better home working facilities, you can show employees that you care about their wellbeing and make your company a great place to work.

The right office space will help transform things for your employees, helping to make your company one that people enjoy working in, and make others aspire to work for. You’ll not only benefit from a more upbeat workplace but will experience better retention rates too. Simple changes can help make a significant difference to the attitudes and effectiveness of your staff. Why not put a plan in place as to how you can transform your workplace and help develop happy, productive employees who achieve great things for your business?

Is Your Onboarding Process Up To Scratch?

StrategyDriven Managing Your People Article |Onboarding Process|Is Your Onboarding Process Up To Scratch?The happiness of your staff is important, and making sure that they feel settled, happy and valued from day one is a must for your business.

The onboarding process for new starters is something that can affect your turnover and many other elements – get it right, and employees will say great things about your business. Get it wrong, however, and you’ll not only affect that particular employee’s experience, but it could also lead to negative word of mouth what will deter future candidates from applying to your company.

Is your onboarding process up to scratch? Perhaps it’s time to reconsider ready for your next new starter.

Why the onboarding process matters

While most people have suffered from a poor onboarding process at some point in their career, it isn’t something that has to happen. A study on the state of the American workplace revealed that 70% of workers did not feel engaged at work, a statistic that should cause concern for most business. When employees feel disengaged, they’re likely to feel undervalued and unsatisfied with their roles, and more likely to accept a position elsewhere. Feeling engaged from the outset is important for new starters, and will help to make sure that they start their new role feeling confident that they know their place and are receiving effective management.

Onboarding begins before the first day

While an employee doesn’t technically work for you until their first day, there are some things you can do to help make the process easier in advance of their start date. An invitation to a welcome lunch is a great way to ease a new starter in and allows them to get to know some key people before they start work. You can also provide them with some literature that will help them get to understand the company a bit better and help them feel more prepared for their first day. It’s quite rare for companies to carry out any early onboarding, so your business can get ahead of the curve by making a part of your process going forward.

Making that first day a success

Effective onboarding will make sure your new employee is left wowed rather than worried. You can make a new starter’s first day a success by making sure they’ve got a prepared itinerary that includes a tour, meet and greets, and a nice social event like a team breakfast or lunch, you’ll already be getting their day off to a great start. Speak to your current employees about things that would’ve made their first say better and try to implement their comments as much as you can.

Help them settle in

There’s nothing worse than being sat in a new office with nothing to do. New employees left to their own devices can feel nervous and disheartened – they’re there to work after all! Giving your new starter some tasks to get on with can help them start to settle and get to grips with their new role. Put together an onboarding checklist that includes some small, manageable tasks to help keep your new recruit busy while also getting a feel of the office. This can help them prepare for their role and ensures they get the opportunity to ask questions along the way.

Touch base regularly

The first few days and weeks of a new job can be a lot to take in for a new starter. While they might be showing a smile on the outside, things might not be so rosy on the inside. It’s important that you meet with your new employee regularly to find out how they’re getting on and how things can be improved. Many businesses are using onboarding surveys as a way to get authentic feedback about the onboarding process and can help improve things going forward. New employees will form their impressions of an employer quickly, so you’ll want to do everything you can to make that first impression a great one.

If you’re looking to recruit the highest quality staff for your business, you need to nail your onboarding process. By engaging employees from the moment they set foot in your door, you stand a better chance of establishing company loyalty and making your staff feel welcomed and valued. New starters can breathe fresh life into your business, but that will soon disappear if you don’t give them the welcome they deserve. Work on your onboarding process and help boost the reputation of your business as a top employer.

How You Can Boost Productivity Within Your Small Business

StrategyDriven Managing Your People Article |Productivity| How You Can Boost Productivity Within Your Small BusinessWhen you’re the owner of a small business, it can often seem like there just aren’t enough hours in the day. Unanswered emails, unfinished tasks, rising stress levels, and a to-do list as long as your arm are all fairly common, and can often leave you feeling overwhelmed. You can relax, though, because we’ve come up with five great ways to boost productivity in your small business.

Utilize Organizational Tools

To stay on top of daily, weekly, and even monthly tasks, the best thing to do is to utilize some of the great online tools available for businesses. Asana is a brilliant work management app that allows you to organize and plan your workflow more easily; tasks can be scheduled either for yourself or for other team members, and there’s also a great built-in messaging feature which can easily replace traditional emails. Microsoft Teams is fantastic for coordinating staff messages and arranging meetings, and also includes a handy conference call element.

Choose Business Coaching

There’s nothing more helpful when you’re struggling than receiving motivation and tips from someone with more experience and knowledge. INFIX are a team of consultants who provide small businesses with coaching packages on how to grow your company, via one-to-one online video sessions. Covering everything from strategy and goal-setting to growth and pricing, they’re a one-stop shop for anyone who has hit a stumbling block within their business.

Motivate Your Employees

One of the secrets to a successful small business is happy employees; it’s proven that motivated and upbeat staff provide better results, so it pays to take this into consideration. Setting reasonable working hours, providing fair pay and being supportive are all great ways to stay on top of staff morale – and remembering to give credit and encouragement is also key. Another great tip is to seriously consider flexible working requests; parents and guardians often require time off at short notice, and being understanding in these situations is beneficial.

Delegate Tasks

As the owner of a small business, it can often be tempting to try and manage all of the most important tasks yourself – but this is often a one way road to unfinished work and dissatisfied customers. Many employees will be keen to progress within the business, take on more hours or further their career, so increasing their workload can be beneficial to everyone concerned. Giving employees more autonomy and responsibility isn’t only helpful to you – it can also make them far more productive.

Pick the Right Foods

Eating the wrong foods at work can put you on a fast track to flat energy levels, sluggish thinking and low motivation, so ensure you fill your body with the good stuff throughout the day. If you’re super busy finding time for lunch can be tricky, so make sure what you do eat is packed with nutrients; avocados, quinoa and chia seeds are all superfoods which stick with you, and can easily be mixed into a quick and tasty salad. Keeping healthy snacks on hand is also a great tip (and one your staff will thank you for!); nuts and seeds, dried fruit and even the humble banana are all great for keeping hunger at bay throughout the day.

5 Tactics For Maximizing Business Productivity

StrategyDriven Managing Your People Article |Business Productivity|5 Tactics For Maximizing Business ProductivityDisaster! That is what happens when a business is unproductive. This is because whatever product or service your business outputs takes money to create. Therefore, if you are doing this in an inefficiently, it will be costing you money, the very lifeblood of your company. With that in mind, it’s crucial that you maximize the productivity of your company. A topic you can find out more about in the post below.

Improve employee wellbeing

Now, you may expect an article all about boosting productivity to take about rationalization and process flows, and that is to come, but your employee’s wellbeing and happiness is essential here too. The reason being that morale is crucial to maintain a high level of productivity, as well as to avoid slow down when valued staff leave.

To that end, it’s essential that you care, not only about the work your employees do but their wellbeing as well. Luckily there are some relatively small changes you can make in your business to improve wellbeing that will allow you to reap the associated reward in productivity.

The first is to offer flexible working hours and locations, something that can help your staff achieve a better work-life balance, and so be more productive and motivated when they are working.

Additionally, instituting a wellbeing program in work can have a significant effect. Of course, the exact form of these will differ from one workspace to another, but many companies find that providing exercise classes, meditation sessions, and even healthy snacks to be very useful in upping morale.

Deal with issues before they become problems

Next, if you want to boost productivity in your business, you need to change the way that your entire company operates. In fact, you need to move from being reactive when problems occur to being proactive instead.

This means that you need to put systems in place that monitor what is happening in your business, and will pick up any issues that have the potential to become something more damaging. The idea being that you can then deal with and resolve them before they ever blow up to be a significant obstacle. Then you can avoid downtime and the bottlenecking of tasks that are associated with a major crisis.

In fact, this is a philosophy that you can use across many different aspects of your business to improve productivity. One example of this being managed IT services.

Of course, you may be asking what is managed IT services, and how can they help my business be more productive? Well, don’t panic because it’s actually a straightforward question to answer. Managed IT services are where you outsource your IT provision to an organization that takes over the proactive monitoring side of things for you. Something that can help your business because it means a vast reduction in network downtime and the associated hold-ups in working, communications, and even hits on your website. Thus ensuring maximum productivity.

Automate

Another way that you can maximize your business’s productive it to take a long hard look at the type of tasks that your employees do day in day out. In fact, when you do, so it’s likely that you will find many repetitive jobs that are done over and over again, and it is with these that you can begum automating things.

Yes, that right, you can easily free up your workers to focus on more important things, by automating some of the most basic tasks that need to be done in your business. Something that should help to improve productivity because you have more person-power to give to the jobs that genuinely need it.

In fact, automation can be done in a range of situation from the factory floor, to the stockroom, and even in the office with specialized software. Something that makes it a fanatics way of maximizing your company’s productivity.

Minimize distractions / maximize focus

Of course, we humans don’t do as well as physical robots or AI at being 100% focused all the time. In fact, focus and being distracted from it can be a major issue in many businesses that contributes to time wasted and reduced productivity. That is why it’s crucial that you change the way your organization deals with these opposing forces.

Now, to do this, it is essential to acknowledge that as humans, we need distraction as well as focus to work efficiently and retain the quality of the work we are producing. With that in mind, encouraging a time-batching system like the Pomodoro Method can be incredibly helpful, as they allow for small restorative distraction breaks, but also keep most people on task for the majority of the time.

However, that doesn’t mean that unnecessary distraction cannot be abolished, and in particular constant email access and use can be a real time and focus drain in the office. Something that may mean scheduling emails time into the am and pm is a much better way of managing such a task and so boosting productivity.

StrategyDriven Managing Your People Article |Business Productivity|5 Tactics For Maximizing Business ProductivityReview Processes

Finally, when it comes to maximizing productivity, reviewing and improving the processes that you use in your business is always helpful. The idea here being to remove any redundant actions and so streamline what you are doing.

Of course, this is often easiest to do when it comes to things like a production line of the factory floor, but that doesn’t mean that you can take a rationalized perspective to other business related tasks as well. In fact, it is entirely possible to make things more efficient in places like the office or even a store by realizing what time is being wasted and changing things to rectify this.

In particular, an example of this that nearly every type of business can benefit from is to reduce the volume and frequency of meetings that they have. In fact, instead of spending days rushing from one meeting to another, it can work well to hold a short stand up briefing at the beginning of the day. This being something that will save time, and prevent distraction from the critical tasks in hand and so maximize productivity in your business.

Have You Strategised How Productive Your Business Is? Time To Focus

StrategyDriven Managing Your People Article |Productive Business|Have You Strategised How Productive Your Business Is? Time To FocusWhen you start a business, no one can really prepare you for the steps that you may need to take. It can consume you in those early days, and you may put all of your efforts into it. But as your business progresses you find that you spin too many plates and are not able to focus on the priorities. This is when you need to strategize to ensure that your business is more productive. So here are some of the things to consider.

Placing a value on your time

One of the first things to think about would be placing a value on your time more effectively. The issue that so many business owners and entrepreneurs have is that they tend to want to do everything themselves, but as their business progresses and thrives, there simply isn’t enough hours in the day. This is when outsourcing certain aspects of your business can help you get more out of it. You might also want to think about things such as Information management services to help with IT things and such. Placing a value on your time enables you to focus on the areas of the business where you can make the most difference.

Is your business productive when it comes to marketing?

The next thing to think about would be whether or not you think that your business is productive when it comes to marketing opportunities. Often it is more to do with analyzing things like social media platforms and working out the times in which to post and also what platform gets the most engagement and reach for you. The mainstream platforms like Facebook, Instagram and Twitter would be beneficial if you came up with a strategy to remain consistent to beat the algorithm.

Happy employees means productive staff

As businesses progresses, you get to the point where you need to have staff and employees. The issue is that you then become responsibility for their productivity. This is when happy employees make productive staff. Think about the working environment and the atmosphere, make sure that you look at how you communicate with your staff members and keep things professional while ensuring that you do all you can to get the best out of the people that work for you.

Making use of technology and shortcuts

The next thing you might want to think about would be the use of technology and shortcuts that are available to you. Customer relationship management systems to stay in touch with clients and customers, scheduling tools so that you can always be present online.

Gap in the market and jumping on the opportunities

Finally it is always going to be worth keeping an eye on the business trends and ensuring that you spot the gaps in the market. Jumping at these opportunities makes you productive as a business owner, as you seek out the next step to take to make your business the success you dreamed it would become.

Let’s hope these tips help you when it comes to being productive in your business.