It is impossible not to agree that mobile technology is a tidal wave of progress in modern business. Mobile is everywhere: in the way we communicate, manage any process, and work with data. The last point is the most important nowadays, because it is a huge innovation of the last years, which is essential for any field. Businesses today often have an increasing need to enable workers at the jobsite to collect data while outside of the office. Mobile forms have become a real revolutionary solution for that. Let’s figure out what other benefits modern specialists can get from mobile forms.
Convenience and mobility
The first obvious advantage of mobile forms is their ease and convenience of use in any location. Such fields as construction management, vehicle and fleet maintenance, warehousing and more have a lot of fieldwork related to data. It is not always possible to manually fill out paper documents or make some writings. Thus, there are errors, inaccuracies or untimely data. Mobile forms eliminate this, allow specialists to instantly and easily fill out pre-made forms in a few clicks.
Cut costs on paperwork
Companies spend $20 in labor to file a document, $120 in labor to find a misfiled document, and $220 in labor to reproduce a lost document. 15% of organization’s revenue is spent on creating, managing and distributing documents (Coopers & Lybrand study). Mobile forms allow reducing costs on paperwork. Modern mobile solutions cover not just data collection, but its processing and creation of complete reports on-the-go. Special mobile form apps are able to become a real pocket office, freeing businesses from extra costs to maintain file cabinets.
Accuracy and timeliness
Mobile forms bridge the gap between job site and office, cutting the time of data delivery. Necessary information can be instantly captured, processed and sent via email or other services right from the field. This contributes timely decision making and solving issues. In the end, such clear organization and timeliness have a positive effect to the whole business, eliminating delays and extra time in a workflow.
Optimized and safe storage
Storage of data is another problem of companies which still prefer paperwork. According to Capita (Document and information services), overall 61% of facilities managers believe they are still too reliant on paper-based systems. Just imagine the disastrous consequences of loss or damage of paper-based records. Mobile forms provide convenient and safe storage of data in the cloud, which is available 24/7 at a mobile device. It also helps a company to protect itself in case of any litigations.
Nowadays businesses can digitize any forms: daily logs, inspection forms, audits, estimation forms, invoices, etc. It’s time to make a step to the digital future and let mobile technology work for you.
About the Author
Snappii is a leading provider of mobile business apps, which are used by about 500,000 people in 30+ industries around the world. Moreover, Snappii offers no code PDF Form Converter to transform existing paper forms to Mobile Form Apps.