How to Accept Credit Cards at Your Small Business

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StrategyDriven Managing Your Finances Article | How to Accept Credit Cards at Your Small BusinessIn 2017, credit cards were used more than 40 billion times in the US alone.

If you’re a business that doesn’t accept credit cards you’re missing out. There are plenty of benefits for both you and your customers.

If you want to know how to accept credit cards at your business, then we’ve got you covered.

Read on to learn more.

Why Should You Accept Credit Cards?

Before we get into the detail of how you can accept credit cards, it’s worth understanding the reasons why. Here are some of the benefits.

More Sales

The more different types of payments you accept, the more sales you can make. If someone wants to pay by credit card, and you don’t offer that option, then you’ll miss out on a sale.

Many customers will prefer to pay by credit card for different reasons. It may be that they can earn rewards or cash back if they use their credit card, or they may just need to kick the payment further down the line.

More Choice for Customers

The more options you give customers, the better. If a site or store only offers limited payment options, and their competitor offers more choice, then the competitor is likely to get more business.

You should give customers as much choice as possible if you want to maximize the potential of your business.

More Secure

If you only accept cash payments, you’ve got to get that cash to the bank somehow and keep it in your store throughout the day.

That means you’re opening yourself up to a lot more risk. If someone breaks in or tries to take your cash when you’re on your way to the bank, you could end up losing a small fortune. With credit card payments, there’s nothing for anyone to steal.

You also don’t have to worry about any of your staff lifting money from the cash register, either.

Time-Saving

Taking money to the bank, paying it in, filling out your receipts, and recording your cash sales are all time-consuming processes.

With credit card payments, the whole transaction is done in seconds. The payment will end up in your account, a receipt will be generated, and some systems can even upload the transactions to your accounting software of choice. All of this will save you a lot of time in the long run, and as we know: time is money.

Online Credit Card Payments

If your business is online-only, then accepting credit card payments is fairly simple.

You’ll need a few things set up on your website. You’ll need a shopping cart first of all so that users can make multiple purchases. You’ll then need a payment gateway, which is the service through which your customers will make their credit card payment.

There are plenty of payment gateways to choose from. Popular choices include Paypal, Square, Venmo, Shopify, and more. Each of these gateways come with their own specific fees. Most of these are in the range of 2.7 to 2.9 percent of the transaction, plus a fixed fee of anything up to about $0.30.

Integrating these payment gateways into your website is simple to do, and if you choose one of the big names you know that your customers will trust the gateway for making a purchase.

One issue with online payments is that you may have issues with cards that are declined. This a particular issue if you offer a subscription service. In this case, you’ll need good dunning management in order to chase up any failed payments.

In-Person Credit Card Payments

If you’re going to accept payments in-person, things are a little more complicated as you’re going to need some additional hardware.

You’ll need a point-of-sale (POS) system in order to process credit card transactions. This will include a card reader that the customer will use to make their payment, as well as the software to process the transaction.

Alternatively, you can use a mobile phone combined with a card reader to replace the traditional POS system. This is particularly useful if your business doesn’t use a permanent location; if you sell from market stalls or a food truck, for example. Since the system only requires a phone signal, you can use it almost anywhere.

With this equipment in place, you have all the physical hardware that you need to accept credit card payments, but you’ll still need someone to process the payment.

Merchant Accounts vs. PSPs

The traditional way of accepting credit cards is to set up a merchant account.

This is basically a business bank account that is set up to handle your credit card payments. The money goes into the merchant account and then is transferred to your account, minus any fees. You can find merchant accounts with banks, payment providers, and independent businesses.

There will usually be significant set-up and equipment fees, and you’ll almost certainly pay monthly fees too.

Payment service providers are all-in-one businesses that handle all of the payment processes. Paypal and Square are examples of PSPs; these companies don’t require you to set up a separate merchant account to handle your payments. The payment structure is usually simpler to understand too.

Which you choose is really personal preference; for small businesses, the lower set-up costs of PSPs could make them a better choice.

Are You Ready to Accept Credit Cards?

We hope that this article has given you some insight into why you should accept credit cards and how to go about it. Credit card payments offer a range of benefits for both your business and your customers, so if you don’t accept them, it’s definitely something to consider.

If you’re looking for more great content, please be sure to check out the rest of the site.

Recession Survival Tips: How Your Business Can Come Out Stronger

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StrategyDriven Managing Your Finances Article |recession survival|Recession Survival Tips: How Your Business Can Come Out StrongerDid you know that almost 18 million people were unemployed in the USA in June 2020? The ongoing fight against the Coronavirus has led to unpreceded financial losses and a bleak outlook for the future.

If you are a business owner you are no doubt interested in recession survival. What can you do to ensure that your business stays afloat?

Take a few minutes to read our in-depth article to find out what you can do.

Reduce Your Outgoings

When a recession hits, it affects everyone. This means that you can use this as a bargaining tool with creditors.

First, you should call your landlord and negotiate rent terms. If you have been on the premises for some time and have built up a good relationship with the owner, you will have a strong bargaining position.

Landlords will always want to retain good tenants rather than search for new occupants that may or may not be as reliable as you.
This is the first step in your recession survival strategy. If you want to know why a strategy is so important you can learn more from this page.

Collect Owed Money Quickly

Recessions tend to become gradually worse as more and more businesses are affected. This means that you should try to collect any debts as quickly as possible before debtors are unable to repay.

You can offer incentives such as a small discount for fast payment. However, ensure that any larger incentives are not offered to every customer.

Why? Because of your next goal.

Retain Existing Customers

Simply put, retaining customers is easier and cheaper than finding new ones. In fact, customer loyalty can make the difference between survival and sinking during a recession.

If you offer low prices, communicate regularly with existing customers. Emphasize the need for the cost-effective pricing you offer during a recession.

If you do not offer the cheapest prices on the market, emphasize the quality of the product you offer and the need to invest in quality during hard times.

Listen to your customers and offer them the best incentives you can. Do your best to meet their exceptional needs during an exceptional time.

Layoffs: Do it Quickly and Kindly

Laying off employees, especially long-serving employees, is never easy. However, when possible, try to do it early in the recession and while showing compassion and preserving dignity.

Early layoffs that are well planned will reassure the remaining staff that their place is valued and assured. This will prevent unnecessary anxiety and possible staff leaving of their own accord.

Recession Survival and Other Necessary Skills in 2020

Not even world leaders saw the COVID-19 crisis coming. And no one could have predicted the full economic tidal wave that came with it.
However, this does not mean that your business is doomed in the coming recession. By applying these recession survival tips, you can ensure that your business stays afloat and even registers growth.

If you are interested in learning more about business and lifestyle developments, then we are here to help. We gather the latest information and bring it to you via our feed. Take a look today!

How to Lower Your Small Business’s Operating Costs

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StrategyDriven Managing Your Finances Article |Operating costs |How to Lower Your Small Business's Operating CostsIt can be difficult yet rewarding to keep a small business up and running. There’s a lot of work that goes into keeping things out of the red.

Whether you’re looking to reopening or just need to cut down your current operating costs, there’s much a small business owner can do. Keeping your operating costs down is the number one thing any business can do to help ensure they can stay in the green and continue to grow.

Would you love to spend less? Read on and we’ll walk you through a few key suggestions on how to cut costs and run smoother as an operation.

Embrace New Technologies

Are you still running archaic old systems and doing everything by hand? Isn’t it time to take a few steps forward and be part of the modern age?

There so many different software programs out there that can help to streamline your business operations. What area of your business operation is slowing you down? There is more than likely a program or online system out there that can help you out.

Accounting, website hosting, marketing, payroll, on and on. If you have a problem, there’s probably a technical solution that you can embrace. From the TurboTax to the free paystub generator, someone out there has created a solution for you.

Why embrace tech? Because tech creates efficiency. A computer can do something at triple the speed we can and often at a higher rate of accuracy. If you can reduce the need for direct labor, you’ll cut back on the time needed for various tasks.

You’ll also be able to eliminate some needed manpower and that can decrease the amount of money you’re putting into wages as well. Tech might even be able to improve the way you approach certain processes in your business, cutting out unneeded steps and providing cheaper alternatives.

Consider Outsourcing

It can cost a lot to keep employees on your payroll the whole year-round. On top of wages, you’ve got health insurance and various budgets to worry about. It might be enough to sink your whole budget outright.

It doesn’t have to be, however. If there are certain departments that you don’t really need to have year-round, you could always outsource them. Many companies do this for a variety of departments: tax accounting, human relations, or even customer service.

Instead of hiring someone full-time, outsourcing allows you to pay for these services only when you need them. That can greatly help to lower your overall cost and to raise the efficiency of each dollar that you spend.

Advertising and marketing is another area that you could benefit from outsourcing. For many business owners, running an entire marketing department isn’t worth the investment that it provides. It can be a real headache.

However, outsourcing your marketing and advertising needs to another company can help get the results you want at a fraction of the cost. This can really pay off as time goes by.

Look for Better Rates

Have you been working with the same shipping company for years? Maybe you’re not doing the work at finding a business partner who will really provide you with the kinds of prices you need to stay profitable.

One way to cut operating costs is to take a serious look at your vendors list. Where are you spending the most money, and might it be possible to get the same product or service from another entity for cheaper?

Even if you’re considering leaving, the current vendors you work with might consider negotiating down in order to ensure you’ll stick around as a client of theirs. If you compare prices from different vendors, you might be able to pit them against one another and get them to bring the price down.

Getting new quotes if it’s been a while since you’ve done this kind of research can ensure you’re getting the price you really deserve.

Create a Green Workspace

Did you know that creating a green workspace can do more than helping out the planet? It can also provide a positive impact on your bottom line.

It’s true! One of the benefits of many green practices is that they are more energy-efficient. Energy efficiency as it relates to your budget means cheaper bills.

Switch out all the light bulbs in your office for green-friendly fluorescent lighting and you’ll be surprised at how much you save on a yearly basis. Improving your heating and cooling systems cans also help to shave dollars off.

If you can cut your office’s reliance on disposal products you’ll also be able to save money there. Recycling and reusing products lessen the need to buy more. Encouraging multi-use water bottles, mugs, plates, and so forth will help Earth and help your wallet.

Swapping back to a normal coffee pot as opposed to those single-use coffee cups can provide big savings as well. A normal tin of coffee can produce hundreds of cups of coffee as opposed to the very few that a pack of cups will create for the same price.

It may be difficult to get your team to adjust to these kinds of changes right away. With a little work, however, you can create great change and cut some of your costs.

Learning to Lower Your Operating Costs

It can be hard to run a small business, especially in the current climate. However, embracing some of the above tips and tricks can help you to lower your current operating costs.

If you can successfully keep these costs down, you’ll be well on your way to a brighter tomorrow. Need more financial advice for the office? Keep scrolling our blog for more.

Closing a Limited Company: A Guide

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StrategyDriven Managing Your Finances Article |Closing a Limited Company|Closing a Limited Company: A Guide Making the choice to close a business is never a simple or easy process, but that process is made much, much harder if you do not know what is coming your way. There is more than one way to close a limited company as it depends on whether the company can settle its debts within a reasonable timeframe. If the company can repay its creditors, there are two options: company dissolution or solvent liquidation.

However, if a company is not able to repay its debts and/or has liabilities that are greater than assets, this is known as an insolvent company. These companies must close either by a compulsory or voluntary liquidation. Liquidation is the selling of the company’s assets so that the proceeds can be used either to repay creditors or shared among shareholders.

This guide aims to outline the options available when closing a limited company.

Closing an insolvent limited company

Creditors’ Voluntary Liquidation (CVL)

An insolvent company is an option for companies that are in a lot of debt, which they will struggle to repay. They may also be concerned that creditors may sue them if they do not declare insolvency. Companies that are insolvent but do not prioritize repaying their creditors could find themselves under scrutiny from the Insolvency Service. A CVL can not only prevent these issues but can also enable directors to claim redundancy. A redundancy pay-out could go towards repaying some creditors or paying other professionals involved in the insolvency process.

If you think that your company is insolvent, you need to stop trading immediately so you can protect your creditors. Your shareholders need to vote in favor of a winding-up resolution (with at least 75% in favor).

The next stage is to put together a repayment proposal outlining how you intend to repay creditors. If the creditors vote to accept it, they can appoint an insolvency practitioner. The practitioner will take control of the sale of the company’s assets so that the proceeds can be used to pay creditors.

It is always best to seek professional advice when it comes to business finances and legalities to ensure you acting lawfully and in the best interests of your shareholders, creditors, and employees. If you would like further information about a Creditors’ Voluntary Liquidation, visit https://antonybatty.com/company-liquidation/creditors-voluntary-liquidation.

Compulsory liquidation

The other form of company liquidation is compulsory, i.e., enforced closure. Compulsory liquidation can be initiated by the company, a director, or by creditors. A creditor can petition the court for a company’s winding up if they are owed £750 or more. A winding-up petition needs to be submitted to the court to kick the process off. In some cases, directors of the company may be investigated to ensure that there was no fraudulent activity or misconduct, which led to insolvency.

Closing a limited solvent company

Members’ Voluntary Liquidation (MVL)

Members’ Voluntary Liquidation is an option when a company has naturally come to the end of its life, or when the owner or director of the business wishes to move on or retire, and there is no one else to continue running the business.

To start the MVL process, a Declaration of Solvency needs to be signed. This confirms that the company is financially solvent before it closes. When this has been done, the shareholders need to vote and pass the resolution, assuming at least 75% are in support of it.
At this point, a licensed insolvency practitioner (IP) needs to be appointed to manage the process. This could include the sale of company assets, paying creditors, and distributing any remaining funds amongst shareholders.

Company dissolution

Another option is to dissolve a company, but it must be a solvent company. It is a lower-cost option involving removing the company from the Companies House register. Before applying for company dissolution, several steps need to be taken.

The company needs to cease trading 3 months before it is removed from Companies House, close the payroll, repay all creditors and ensure all statutory liabilities have been met, such as National Insurance and tax.

The creditors also need to be informed that the company will be dissolving. This is an important step, as if not done correctly, a creditor could apply to have the company reinstated at a later date.

When these steps have been taken, a DS01 form needs to be sent to Companies House with an £8 fee. This can be done by post or online.

A notice should be placed in your local newspaper announcing that the company will be closing, with a formal confirmation of the closure three months after that.

Renting vs. Purchasing Construction Mats: Which Option Is Right for Your Business Needs?

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StrategyDriven Managing Your Finances Article |Construction Mats|Renting vs. Purchasing Construction Mats: Which Option Is Right for Your Business Needs?Construction mats, also referred to as access mats, crane mats, or equipment mats, serve a few important purposes. They protect the environment from the harm that could be caused by heavy equipment, create temporary roads and bridges, and provide a stable platform for heavy equipment to ensure safe operation.

While it’s usually obvious when a construction firm or contractor needs construction mats, it can be more difficult for business owners and independent equipment operators to determine whether they should buy mats or rent them for individual projects. Read on to find a few questions contractors or business owners can ask themselves whose answers will help clarify which solution will be a better fit.

How Long Will the Mats Be Used?

First, determine how long the project will take to complete. As a general rule of thumb, contractors should purchase mats for any project that will take six months or longer to finish. Spartan Mat offers a wide variety of new and used construction mats and also offers rental options for those who decide it’s not worth the money to buy the products outright.

Those who want a more precise idea of how much they will pay can add the amount of rent they will pay to the cost of shipping the mats back to the rental company. If it is approaching the amount of money it would cost to buy the mats outright, that’s usually a better choice.

How Likely Are the Mats to Break?

Most rental companies charge clients the price of the mats if they break, so it’s important to take the likelihood of this happening into account. There are many factors that influence how well construction mats will stand up to use, including the age of the mat, the number of times it will be moved throughout the project timeline, what type of machines will be placed on it, and whether it will be sitting in the mud.

Companies that plan to use their mats heavily in less-than-ideal environmental conditions should expect some breakage, even if they rent high-quality products. Ask the rental company about its policy regarding broken mats and consider the particulars of the job in question before deciding whether to rent or to buy.

How Much Will It Cost to Ship the Mats?

Rented construction mats must be shipped to and from the job site, and renters are often responsible for paying the return freight. If the rental company is far away, the cost of shipping the mats back after the job has been completed can make a huge difference when it comes to economic feasibility.

How Often Will the Mats Be Used?

All other things considered, if a company needs to use construction mats on a regular basis, it’s worth buying them instead of renting them. When renting other types of equipment, contractors can take advantage of perks like not having to deal with maintenance and equipment breakdowns, but since most rental companies require renters to pay for broken mats, this is a different story. As long as the company has a safe place to store them, buying mats will save money on shipping.

The Bottom Line

There’s no one right answer to the question of whether it’s more economically viable to buy or rent construction mats. Every situation is different. Contractors and business owners should now have a better idea of what factors they should consider when making this important decision.