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Keeping Your Business Data Up to Date

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StrategyDriven Managing Your Business Article | Keeping Your Business Data Up to Date

Collecting valuable data for your business is essential, but keeping it up to date is just as important. If you have data that is no longer relevant, it won’t be much use to your business. How long your information is useful for will depend on exactly what it is, so staying up to data can take some work. There are a few things that you can make sure you’re doing if you want to have accurate and useful data at all times. Take a look at some of the steps that you can take to keep your business data up to date.

Bring in Fresh Data Regularly

Collecting business data isn’t something that you just do once and then never again. You should be bringing in new data regularly so that you always have the freshest information. How often you collect new data will depend on what sort of data you’re collecting, where it comes from, and what you can afford. You might constantly be collecting data on who is visiting your website and how they behave. On the other hand, you might only collect information about your competitors every few months or years. When you collect new data, you can ensure it’s accurate and up to date.

Have Your Data Reviewed

Going over your existing data can be time-consuming. If you want to save time, outsourcing the review and auditing of your data will help. You can use a service to comb over your debt collections contact details or your customer demographics data. By finding the right service to help you, you can ensure that your data is reviewed and stays up to date while saving time so you can work on other things. Some services can both review your current data and help you to find more up to date and accurate information for your records.

Remove Data You No Longer Need

You should get rid of data that are no longer useful for your business. For one thing, it will help to free up digital space so that you can store new data instead. It will also mean that outdated and irrelevant data is no longer used, even accidentally, and you can replace any old data with new and more relevant information. Data that are no longer relevant could be useless and best and even dangerous at worst, depending on what it is.

Pay Attention to Regulations and Compliance

It’s important to be aware of the regulations and laws concerning data. You should know what you’re allowed to collect and record, and what you’re not allowed to keep. You also need to know what rights individuals have to know about the information that you hold about them and to ask you to remove it. The regulations can change at any time, so it’s essential to stay up to date with the latest laws and how they affect your business.

Keep your business data up to date if you want it to be useful for your company. If it’s out of date, it could cause problems.

How to Run a Successful Janitorial Business

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Efficiently and successfully running a janitorial business takes time, strategy, and consistency. Due to the ways that janitorial businesses can differ from other companies, there are very specific steps that are most advisable for success.

As a business that focuses on meeting the maintenance, repair, and cleaning needs of others, it’s important for everyone to be on the same page. In order for this to happen, workers, managers, and business owners must effectively do their jobs.

This is where adhering to the following steps comes in handy.

1. Use Time Tracking Software

Time tracking software is a valuable tool for any company; however, janitorial businesses can especially benefit from using this tool.

Janitorial Time tracking software allows you to not only know when your employees are working, but also where they’re working and which tasks are underway. If you employ remote workers or freelancers, then time tracking software can especially come in handy.

Additional benefits of using time tracking software to run a successful janitorial business include the following: knowing where company funds are going, tracking task productivity, and saving time from manual data entry into timesheets.

2. Maintain Contact with Your Clients

Clients are the lifeblood of any business, including janitorial ones. Staying in contact with your clients ultimately helps ensure that your business is meeting their needs.

If the janitorial business is checking all necessary boxes, then having that confirmation is advantageous; if there are areas in need of improvement, then catching this sooner rather than later (and acting accordingly) is always the best protocol.

When communicating with your clients, be open to feedback, suggestions, and even complaints. In the long run, this can only benefit your janitorial business and enable its success.

3. Market Strategically

Strategic marketing is another imperative measure for successfully running a janitorial business. In order for your business to thrive, the free market needs to know about it. Contrary to certain beliefs, the importance of a marketing plan doesn’t disappear when clients arrive.

Even as your janitorial business thrives and grows, marketing will remain a necessity. Keeping your business before the eyes of consumers allows for room to increase your profits; it also puts you and your janitorial staff in the position to remain afloat (and profitable) even if certain clients go elsewhere for whatever reasons.

Running a successful janitorial business is not an overnight process; although, with the best time tracking software, communication with your clients, and strategic marketing, you can successfully run a janitorial business one step at a time.

About the Author

StrategyDriven Expert Contributor | Raya KhashabRaya Khashab is the CEO and co-founder of ezClocker, a time tracking and scheduling software for small businesses. She is passionate about customers and building products that change the way people run their business. S

Creating The Perfect File Organization System For Your Business

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Managing file storage correctly is important in business for a number of reasons. Firstly, if your business computers are clogged up with unnecessary files, they will run slowly and it will be harder for employees to find the files that they need, which means that productivity will take a hit. It’s also important to make sure that all of your files are stored securely to reduce the risk of accidental data loss. Unfortunately, a lot of businesses don’t put enough thought into their file storage system, which causes them some big problems. However, if you follow these simple steps, you can create an effective file storage strategy for your business.

StrategyDriven Managing Your Business Article | Creating The Perfect File Organization System For Your Business

Clean Out Unnecessary Files

The first step is to clear out any unnecessary files that you have stored on your computers. This will speed your computers up and make it a lot easier to organize things moving forward. There are some great applications that can quickly find and remove duplicates on Mac or Windows, which will make a big difference immediately. Once you have cleared all of the duplicated files, go through the rest and delete anything that you don’t need anymore. This may take a while but as long as you keep on top of things in the future, you should only need to do it once.

Use Folders

Using folders is the easiest way to keep things organized, but it only works if you file things away in their folders right away. A lot of employees like to keep things on the desktop while they are working on them, with the intention of putting them in organized folders afterward. However, that doesn’t always happen and they end up with a big mess of files on the desktop with no semblance of organization whatsoever. If you ask them to pull up an old file a few months down the line, it’s going to take a long time to find. It’s a good idea to plan out your folders and categories on paper before you get started so you can make sure that everything has its place.

Back Up On The Cloud

Backing up all of your files is essential if you want to protect yourself in the event of a cyberattack or a hardware issue. If files are only stored in one location and you lose them, there’s nothing that you can do. But if you upgrade to a cloud storage system, you can easily recover anything that is lost.

Use Note Taking Apps

When you are making notes about things that you need to remember, you might decide that post-its or notebooks are the best option. But then you end up with a disorganized mess of paper and when you need to refer back to a specific note, it’s nowhere to be found. That’s why you should treat notes like you do the rest of your files and get organized. There are some great note taking apps that you can use to get everything in order and make life easier for yourself in the future.

If you can create the perfect file organization system for your business, it makes things a lot easier for you and your employees and you will notice an increase in productivity as a result.

The Need for Commercial Cleaning

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StrategyDriven Managing Your Business Article | The Need for Commercial CleaningAlmost any commercial building absolutely needs some type of professional cleaning service. Commercial buildings can become messy very easily, even if the building in question is just an office building or something similar. Commercial building floors can get a lot of foot traffic, making them dusty by the end of the day. During certain seasons and areas, it’s very obvious if a building is not cleaned regularly enough. The businesses that try to save money on commercial cleaning will lose money later in some other form, even if it is not obvious at first.

The services that offer commercial cleaning are almost always very cost-effective. Businesses will get multiple services at once when they hire commercial cleaning services Winnipeg and elsewhere. The professional cleaners will make sure that the entire building is cleaned. Companies usually will not need to hire more than one cleaning service. They can get all of these tasks completed after working with one single business.

When business leaders think about the specific services that commercial cleaning companies offer, it becomes clear that there is no substitute for a commercial cleaning company. The technicians from these companies will clean all of the bathrooms and the washing areas. They’ll also clean the employee lounge and any of the sitting areas in the building. The employees will certainly be happy about this, and so will everyone else. It’s the sort of thing that can improve morale at almost any business, especially if the employees are social.

Commercial furniture also needs to be cleaned and maintained, or it will quickly fade and cease to look anywhere near as presentable as it once did. This sort of change can reflect very poorly on almost any company, and it’s important for all professionals to make sure that these sorts of finishing touches get added. The commercial cleaners are all careful to make sure that the furniture at any corporate building is in good condition. These sorts of cleaning services are ultimately an important part of commercial building maintenance, even if it does not look like that at first.

Almost any part of any building will start to degrade much faster if it is not cleaned all the time. A lot of people have found that they have run into similar problems in their own homes. Dirt and dust can cause anything to wear away that much more rapidly, even if people do not notice the change on a day to day basis. Companies that are careful to make sure that they stay up-to-date with maintenance usually outperform other companies. The organizations that are just as careful with cleaning will often get the exact same benefits.

Cleaning During The Pandemic: What Is The New Normal In Cleaning Your Business Spaces?

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StrategyDriven Managing Your Business Article |Cleaning your Business|Cleaning During The Pandemic: What Is The New Normal In Cleaning Your Business Spaces?As much as we like to think that our offices are clean, many are not. Some are just so dirty that they can cause sickness and disease, which is dangerous as the novel coronavirus or COVID-19 is still rampant. So, how do business owners keep up with the new normal, given the safety and health protocols in place by the government?

Learn what’s the new normal in cleaning business spaces by reading below.

What Is The New Normal?

The new normal is not new to the human race anymore. With crises arising ever since humans existed, they’ve brought drastic changes to the overall routine, economy, lifestyle, and even culture and traditions worldwide.

During the COVID-19 pandemic, the new normal means significant changes in how people communicate, work, and even clean business spaces. It involves implementing stricter safety and health protocols such as social distancing or maintaining at least a distance of six feet away from other people to avoid transmitting the virus.

Cleaning During The Pandemic

Now that you know the meaning of the new normal, it’s time to know the things you should know when cleaning your business spaces during the new normal.

StrategyDriven Managing Your Business Article |Cleaning your Business|Cleaning During The Pandemic: What Is The New Normal In Cleaning Your Business Spaces?1.Wash Hands And Wear Gloves Before Cleaning

Many people don’t think about this, but there are plenty of germs and bacteria on their hands when they’re doing their work. When it comes to office & commercial cleaning, wearing gloves and face masks is now highly recommended. This is now the art of the new normal when cleaning business spaces.

When wearing safety gloves, it’s important to remember that they’re meant to protect the wearer against exposure to chemicals or toxins in the environment. Gloves should be worn while touching liquids in the same way as if they were on the part of the body. It’s important to make sure that you don’t accidentally inhale them because the liquid can get trapped in your mouth, which can cause serious illnesses.

2. Disinfect Your Business Spaces

Disinfecting is not all about putting chemicals onto surfaces. You need to understand that the more times you can remove germs from your office, the better off you’ll be because the more likely you are to prevent an outbreak.

To make sure that you and your employees are safe, learning how to disinfect offices is a good thing to do. If you want to try something else, there’s always the option of hiring a professional to disinfect your office.

Here are some disinfection tips you can try:

  • Disinfect the office using a steam cleaner: If you want to know how to disinfect offices, there are several different methods. One thing that you can try is a steam cleaner.
  • Use bleach: Another great method that’ll help you learn how to disinfect offices is through bleach, which is easy to use and affordable. Many people like bleach because it can kill any viruses that come into contact with it.
  • Use hydrogen peroxide and vinegar: There are other ways to learn how to disinfect offices. One of these is by using hydrogen peroxide and vinegar. These are both great because they’re both easy to use and inexpensive.

3. Keep Everything Clean and Sanitized

The key to effectively disinfect your office during this pandemic is to keep everything clean and remove different things that may cause germs to spread. For instance, if you have many surfaces in your office that are hard and flat, make sure that you wear gloves when you wipe them down.

Make sure that you sanitize things around the restroom and the kitchen counter, too. Again, don’t forget to sanitize your handkerchiefs and towels as well.

4. Maintain Social Distancing

Even during commercial cleaning, cleaners are advised to maintain social distancing. Because of the nature of the novel coronavirus, keeping a safe distance will help isolate the virus and prevent the disease to spread.

5. Frequent Scheduled Cleaning

As you probably noticed, cleaning is now more frequently done than ever, which is now an essential aspect of the new normal.

Every room, cubicle, corner, and space used in the business establishment must be disinfected before and after use. The government has mandated routine cleaning in compliance with the quarantine and health protocols.

Conclusion

Be sure that you change your office surfaces frequently and clean them thoroughly. Keep things clean and sanitized at all times as well. And, if you really can’t avoid germs, then it’s always a good idea to take steps to prevent them from spreading from your desktops, toilets, kitchen surfaces, and other places around your office.

Learning how to disinfect offices is a great thing to do because it’ll keep you and your employees safe from the outbreak.