6 Ways to Save on Maintenance Costs for Your Business

StrategyDriven Managing Your Business Article |Maintenance Costs|6 Ways to Save on Maintenance Costs for Your BusinessThough you may feel like you have no extra room in your budget, there are almost always ways to save business costs without cutting corners and compromising on quality or safety. One of the often overlooked areas is maintenance. Here are six tips for saving on maintenance costs for your business.

Buy wholesale maintenance products

Certain maintenance products are non-negotiable. Though they may not seem like a huge expense, if you’re buying them in small quantities as you need them, you’re almost certainly spending more than you need to.

Look for cleaning equipment suppliers that offer wholesale cleaning products. While it may seem like you’re buying more than you need, many cleaning products don’t expire, or if they do, have extremely long expiry dates.

Act preventatively rather than responsively

While it may be tempting to avoid making repairs on things before they’re needed, giving your facilities and technology attention only when a problem arises significantly increases the costs. By developing a solid understanding of your maintenance needs, and knowing when you should be conducting servicing, you’ll be able to save extensively on materials, supplies, and labor.

Conduct assessment on the current schedule

To accurately determine the areas you may be able to make changes in, you need to develop a thorough understanding of your current maintenance schedule and procedures. If you don’t currently have the right reporting in place to obtain this information, arrange a meeting with the relevant stakeholders and put this infrastructure into place.

Proper reporting produces the right data, and data are essential for determining where you’re wasting resources, as well as the areas that require more attention.

Invest in the proper equipment and technology

If your equipment and technology are outdated, chances are you’re not running as efficiently as you could be. You’re also likely to be spending more on maintenance than you would be with newer technology. Replacing your old infrastructure might seem like a hefty upfront cost, but by calculating the costs of maintenance over time, you may find that replacement is the more affordable route in the long run.

Improve efficiency through training

While having efficient technology is important, it’s only part of the equation. To save on maintenance, you need highly trained staff that know exactly what they’re doing, and how to get the job done efficiently. If you haven’t already, make sure you set up regular training sessions for staff. In addition to formal training, ensuring communication is effective is also important.

Improve written communication through email and memos between maintenance staff and managers, and hold regular meetings to discuss areas that need improvement to create actionable strategies to meet those goals.

Make warranty claims

Most equipment comes with a warranty option for a small additional fee, or at no additional cost. However, consumers and corporations rarely take the steps to make a warranty claim when something goes wrong.

While the amount recuperated by a warranty claim may seem insignificant, multiple warranty claims over time add up to a substantial sum. When purchasing a new product or equipment, make sure you inquire about warranty terms and keep this information on file so that it is readily accessible in the case you need to use it.

How You Can Save Your Business Money by Cutting Down on Paper

StrategyDriven Tactical Execution ArticleIt may have escaped your notice, but UK businesses are gradually changing how they deal with the paper trail. Offices around the nation are looking at ways to reduce the need for paper mills to order pulp (which makes paper) that comes from the cutting of small trees and the remnants of harvesting larger ones. This way, forestry across the UK stays where it is, which looks more appealing and helps clean the air across the country too.

Here are a few ways that your business can reconsider how it manages its paper use and what options there might be.

Intentionally Going Thinner and Lighter

Just like with our waistlines, aiming for a lighter, thinner version is a good choice when it comes to paper usage in the office. It needs the cooperation of the office manager who handles paper orders from the photocopier right down to the little notepads to pull it off. Cutting down the environmental impact from your business’ paper use is as easy as cutting down the paper stock thickness to use less volume.

It’s also worth noting that paper which comes with a special coating over it, or has been treated to be reflective, also uses different types of thicker paper to achieve this result. The greater use of this kind of paper product is impactful too.

Lower Storage Costs for Paper Files

With the use of thinner paper stock, paper files that are necessary for businesses to keep on-hand are thinner. With each page being a lower GSM stock (as recommended above), files get thinner overall. Fewer metal storage cabinets are needed, and you need less space to store them and access them too. A filing clerk is no longer needed either when there’s fewer files to manage.

Think Before Printing Out

Pausing to consider whether a printout really needs to be produced is a great way to reduce paper usage. The mindless printing of multiple copies of a seldom accessed paper version is not helpful to reduce paper usage or the costs of it. Where copies are needed, consider printing on both sides and train staff on how to set up their software and printer to achieve this result. Alternatively, the company could look at tablets for teams to use and access digital versions of reports for reference purposes.

Paper copies fade over time and are a poor way to keep records in the wake of the complete digitisation of software. Set standards for employees where staff are rewarded for reducing paper usage, which cuts the environmental impact and office costs.

Fewer Photocopies

Taking fewer photocopies is another way to reduce costs both in paper usage and maintenance expenses for the photocopier machine. Distracting staff by having to monitor repair staff when they have to attend to fix a copier machine is a time suck. The greater the use of the photocopier, the more often it’s likely to run into trouble too.

There are always more ways to cut down on paper usage to save money. You can a look at the website to learn more about how much paper usage is costing your company and how you can set up your business to operate more efficiently and less expensively.

Going digital saves businesses money in many areas. They are no longer reliant on a paper trail for most activities and the company operates more smoothly as a result. It’s also easier to look up key information online when necessary because putting hands on the paper file is no longer needed.