It may have escaped your notice, but UK businesses are gradually changing how they deal with the paper trail. Offices around the nation are looking at ways to reduce the need for paper mills to order pulp (which makes paper) that comes from the cutting of small trees and the remnants of harvesting larger ones. This way, forestry across the UK stays where it is, which looks more appealing and helps clean the air across the country too.
Here are a few ways that your business can reconsider how it manages its paper use and what options there might be.
Intentionally Going Thinner and Lighter
Just like with our waistlines, aiming for a lighter, thinner version is a good choice when it comes to paper usage in the office. It needs the cooperation of the office manager who handles paper orders from the photocopier right down to the little notepads to pull it off. Cutting down the environmental impact from your business’ paper use is as easy as cutting down the paper stock thickness to use less volume.
It’s also worth noting that paper which comes with a special coating over it, or has been treated to be reflective, also uses different types of thicker paper to achieve this result. The greater use of this kind of paper product is impactful too.
Lower Storage Costs for Paper Files
With the use of thinner paper stock, paper files that are necessary for businesses to keep on-hand are thinner. With each page being a lower GSM stock (as recommended above), files get thinner overall. Fewer metal storage cabinets are needed, and you need less space to store them and access them too. A filing clerk is no longer needed either when there’s fewer files to manage.
Think Before Printing Out
Pausing to consider whether a printout really needs to be produced is a great way to reduce paper usage. The mindless printing of multiple copies of a seldom accessed paper version is not helpful to reduce paper usage or the costs of it. Where copies are needed, consider printing on both sides and train staff on how to set up their software and printer to achieve this result. Alternatively, the company could look at tablets for teams to use and access digital versions of reports for reference purposes.
Paper copies fade over time and are a poor way to keep records in the wake of the complete digitisation of software. Set standards for employees where staff are rewarded for reducing paper usage, which cuts the environmental impact and office costs.
Taking fewer photocopies is another way to reduce costs both in paper usage and maintenance expenses for the photocopier machine. Distracting staff by having to monitor repair staff when they have to attend to fix a copier machine is a time suck. The greater the use of the photocopier, the more often it’s likely to run into trouble too.
There are always more ways to cut down on paper usage to save money. You can a look at the GoCanvas.com website to learn more about how much paper usage is costing your company and how you can set up your business to operate more efficiently and less expensively.
Going digital saves businesses money in many areas. They are no longer reliant on a paper trail for most activities and the company operates more smoothly as a result. It’s also easier to look up key information online when necessary because putting hands on the paper file is no longer needed.