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How To Streamline Your Law Firm & Achieve Peak Performance

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StrategyDriven Managing Your Business Article | How To Streamline Your Law Firm & Achieve Peak PerformanceLaw firms can be fast paced, incredibly challenging places to work and can also be chaotic.

There are a lot of moving parts in a law firm. High volumes of files are constantly floating around, there are many clients that need to be attended to, court dates and legal proceedings are time consuming and at some point the business needs to be managed including financial and marketing management. Needless to say, law firms take a lot of effort to manage them effectively.

A periodic review of ways to streamline your law firm operations can lead to a significant reduction in the chaos. Below you will find a few tips to help get you started.

Utilize Technology

Technology is a huge factor in almost every industry across the globe.

The benefits of heavily utilizing technology cannot be understated for law firms. Well known law firms are frequently the targets of malicious hackers, so the latest state-of-the-art technology is no longer optional, but essential. Effective cybersecurity can safeguard sensitive client data, and make sure that the legal process is never compromised at your firm.

Additionally, cloud storage means all the dreaded paperwork that can litter a law firm never gets misplaced, damaged, lost, or stolen. Ultimately, technology helps make the work less manual. Everything is moving online into shared spaces for easier access yet shielded by encrypted servers and other password locked cyberspaces.

Utilizing software that makes case management more efficient keeps your staff smaller and costs lower. It helps your team focus on the important legal work and not be bogged down in monotonous legal administration.

Consult or Outsource to Expert Marketers

Technology and efficient internal operations also play a crucial role in marketing your law firm.

Marketing can get overwhelming, particularly if your law firm is not well-versed in digital marketing strategies. You can take your broad ideas and filter them through some expert consultants for well-polished results. You guarantee that your online advertising will not distract your internal team and will be the most effective by outsourcing your marketing.

For example, Legal Back Office provides highly regarded law firm management consultancy in marketing, accounting and with key law firm operational areas like intake, billing and case management processes. They can partner with you to define your marketing needs, generating new cases and helping you to make your brand identity as impactful as possible. Legal Back Office is in it for the long haul, drafting technical and strategic solutions for you as long as you need them. They offer a variety of services beyond marketing, making them a key business partner for your law firm.

Limit/Eliminate Time Wasting Practices

Perhaps more than any other business, those dealing in law face constant factors that drain their use of time such as holding too many internal meetings, being dependent on paper client files and having outdated processes requiring more steps than are necessary.

A high volume of and poorly run meetings are a consistent culprit in filling your time. Business Insider notes that people should avoid eliminating them entirely and instead make them more productive. Facilitate meaningful discussions and ensure everyone has the time to raise important issues. Communication in a law firm is vital, but only when every word spoken truly counts for something in a dedicated context. Make your meetings internally count so the real focus can be on case work and meetings with clients.

If your law firm is still overly dependent on a physical client file, this is an area of “low hanging fruit” that when transitioned to a digital process will save your lawyers and staff a significant amount of time. Intake process can also be overly burdened by steps that truly are required to get a client retained by your law firm.

If you feel like your firm could use some tune ups in your processes, working with a law firm consultant like Legal Back Office can help you identify where time is being wasted, develop recommendations for change and even implement those changes. When you are focused on doing client work, attending to business best practices always falls to the bottom of the priority list. Working with Legal Back Office to implement efficiency changes can ensure that you will maximize the results you are able to achieve and to reach peak performance metrics for your firm.

Saving Money As A Startup – Ways To Increase Your Margins

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Launching a business is never a walk in the park, not least during a pandemic when the future is uncertain. Despite economic concerns, there are advantages to setting up a startup at the moment. The Covid-19 crisis has caused widespread disruption, but it has also created opportunities. If you’re just starting out on your entrepreneurial journey, it’s crucial to keep a close eye on the books. In this guide, we’ll explore ways to save money and increase your margins.

StrategyDriven Starting Your Business Article | Saving Money As A Startup - Ways To Increase Your MarginsInvesting in technology to improve efficiency

Increasing efficiency in business is often an effective means of saving time and money. Technology has become increasingly critical for businesses in recent years, and it offers company bosses the chance to streamline and speed up operations, reduce the risk of errors and introduce cost-effective ways of working. If you’re thinking about investing in technology for your startup, undertake extensive research, keep track of what your competitors are doing and look for devices, machinery, software or equipment that will enable you to work faster, provide a better service, offer a more diverse range of products or services than your rivals and lower costs. Think about what your business needs and consider hiring or buying second-hand equipment to save money. Hiring makes financial sense for short-term projects, while buying used machinery can work out a lot cheaper than buying brand new models. Whether you’re looking into water cooled chillers, construction vehicles, coffee machines or computers, it’s advantageous to explore the options on the table, compare prices and analyze the impact of your investment. Search for value for money, rather than the lowest price, and choose reputable manufacturers and trustworthy retailers.

Flexible staffing options

For many fledgling businesses, paying wages accounts for a substantial portion of the monthly budget. The majority of businesses need to employ staff, but there are alternatives to hiring employees on permanent contracts. You may find that flexible options work better for you, especially if you run a seasonal business, or you take on multiple projects. If you run a construction company, for example, you may want to look for talented individuals to work on specific jobs, rather than employing a team of workers on a full-time basis. If you manage a store that sells Christmas decorations, or you run a business that handles vacation rentals, for example, you will go through busy and quiet periods, which demand different staffing levels. Hiring on a short-term basis will ensure you have access to the staff you need to thrive during busy periods while saving money when sales start to dwindle. You can also save money on wages by starting with a relatively small team and adding new recruits as your business grows.

Another option to consider is whether you could hire a student to support your business? Students will cost your business less to employ but in some cases can do the job just as you require. Many will be looking for a job to support their degree, so if your business is within that field, then their knowledge could be invaluable. Plus, when you hire a student, you could use their student ID when buying their equipment to save some money. If you require them to travel, student ID’s will help reduce the train fair or bus fair depending on who they travel with.

Outsourcing

Outsourcing has become increasingly popular among small and medium-sized businesses, and it can offer a cost-effective alternative to employing new members of staff. Outsourcing involves working with external agencies or hiring freelancers to take control of certain jobs. It enables you to access skills that you might not already have on your team, and you can also free up time for your employees. Examples of tasks and services that businesses commonly outsource include professional cleaning, accounting and payroll management, IT and marketing. If you own a clothing brand, for example, and you want to drum up interest and try and boost online sales, you could outsource marketing, joining forces with a digital marketing agency to draw up and manage targeted campaigns that are designed to increase sales and improve your ROI. By outsourcing, you can save money on hiring while also benefiting from access to expertise you don’t have in-house.

Negotiating with suppliers

Negotiating skills are imperative in business. Whether you sell products or services, it’s highly likely that you will need to engage with suppliers, distributors and logistics firms to get your business off the ground and provide your customers with an efficient service. At every stage, be willing to negotiate on price, but understand the importance of presenting a professional image. There’s nothing wrong with trying to drive prices down, but be realistic and make offers that are reasonable.

Streamlining your marketing strategy

Marketing plays a crucial role in helping businesses to connect with customers, generate leads and increase the chances of making sales. When you launch a marketing campaign, you want to ensure that you have the best chance of achieving your objectives. This is why it’s beneficial to seek expert advice and to link up with agencies or individuals with an outstanding track record. There is a risk of a campaign falling flat, and not every marketing strategy works. You don’t want to invest money in techniques that don’t work or campaigns that don’t reach the right people. Streamlining your strategy can help you pinpoint target customers, generate high-quality leads and promote your brand in the best possible light. Make use of analytics to track progress and use market research and customer feedback to improve and modify your strategy. If you’re targeting young people, for example, advertising and sharing posts on sites like Instagram is going to be more effective than posting on Twitter. If you’re setting up a local business providing services like roofing, dog walking or gardening and landscaping, focus on local SEO and use flyers and local press adverts to connect with residents in the area. Over 85% of people who search for local businesses on a smartphone will either make contact or visit within 24 hours. By focusing on methods that work, you can increase ROI and eliminate expenses related to techniques that have failed to make an impact.


Every dollar counts when you’re running a new business. If you’ve recently launched a startup, or you’re in the early stages, there are ways to lower costs and increase margins. Think carefully about your recruitment strategy and explore flexible staffing solutions, negotiate with suppliers, invest in technology that will enable you to save time and money, consider outsourcing and streamline your marketing strategy. If you can reduce expenses at the same time as driving sales and optimizing performance, your profits should grow quickly.

4 Ways To Lower Costs and Increase Your Business Revenue

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Businesses cost money to run. As the owner, you should be looking for ways to lower costs and save money as much as possible, without affecting your staff or production rates. There are many ways to lower your costs and the earlier you are in your business, the sooner you start saving money, the more you will have to re-invest in the future. So how can you lower costs efficiently and quickly? Here are 4 methods you can look into to help reduce the money your business is spending.

StrategyDriven Managing Your Business Article | 4 Ways To Lower Costs and Increase Your Business RevenueLowering production costs

Have you ever considered the price of a zip tie? How many do you use when building your products? If you lowered the amount in each one, how much would this save in the long run over thousands of products? Small incremental savings like this are the key to reducing your production costs through your business’s lifetime. Lowering production costs doesn’t have to be as ruthless as lowering staff numbers but by finding ways to save small amounts that add up in the long run. Automation and time-saving techniques are easier to implement. If you need to, consider other suppliers of your products to lower your outsourcing and production costs further.

Free-licence software

Many software suites now use an expensive subscription service that adds up quickly when you start to add multiple users. However, there are other options available to you. As users became tired of paying for expensive software, well developed, managed, and most importantly free, software exploded onto the market with alternatives to almost every major software suite. As a smaller business, it is within your best interests to become accustomed to what free software is out there for you. Do keep in mind though that you must consider compatibility issues between different pieces of software. Don’t waste time forcing a square peg into a round hole, when the paid-for software will do the job.

Go digital

Newer businesses have the luxury of being able to perform almost all of their admin digitally in the modern-day, with paper or hard copies rarely being required. With widespread software or mobile apps designed to provide you with paperless, digital alternatives to paper forms and documents. Going digital means you can cut out almost all of your paper documents which removes unnecessary storage and the costs associated. Yes, at some point you are going to have to print something, but if this is rare, you also save money on expensive printer maintenance costs as you only need something small to suit your need.

Speaking to financial professionals

Speaking to tax and accounting professionals is a great way to learn about what options are available to you. You may be surprised to find out where you are overspending and what your actual liabilities are in certain areas of your business. For example, in some cases, you may be able to look into a tax segregation report to cut tax liabilities across your premises. To learn more about cost segregation click here. Financial advice can cost. But the money you can potentially save makes the initial outlay small in comparison. Good professionals are worth it so invest your money into them wisely.

Ways To make Your Business More Efficient

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A business needs to work and keep working for both the owners and the consumers. Inefficiency can be a real problem for businesses, which can end up costing your business a lot of revenue. There are some tricks you can use to make your business more efficient and improve your earning power and productivity.

StrategyDriven Managing Your Business Article | Ways To make Your Business More Efficient | Entrepreneurship | Business Efficiency

What Isn’t Working?

Before you make any changes, you need to identify the areas of your process that are currently inefficient. When you know where the problem areas are, you can start working out what is causing it. From here, you can create a solution. For example, if your IT team is overworked and stressed, you’ll get more IT downtime, slowing down work. You can fix this by using IT services to tackle business inefficiency caused by technology. Inefficiency can occur in lots of different places. It might be redundant processes, important information that is hard to find and procedures that have been allowed to get out of date. Overcomplicated procedures are also a common problem.

Democratize The Market

Find a way to make the market you work in more democratic, which makes processes faster for staff and consumers, and frees up your team to deal with other parts of their job. Making the process of working with you much smoother and simpler, you can serve more customers and retain them afterward. The easier it is for customers and staff to access technology and information, the smoother and faster your business can operate.

Explore Digital Integration

Digital integration that is inefficient can be a big problem, causing you to be less competitive in your industry. Instead, use digital integration that can streamline your work, cutting down on the time that is wasted. Digital solutions that are properly integrated can improve efficiency in lots of ways. Technology can be used to automate tasks that are time-consuming, which then allows your employees to focus on tasks that need attention from a human being. Communication is made faster and easier. Reports can be generated and shared with key stakeholders much more quickly. Problems can be found and handled sooner, and employees can communicate with each other much more easily. Proper, thorough digital integration is a must-do solution to inefficiency in a business.

Build An End-To-End Solution

You need to think about the entire system, and consider how your business and product fits into the larger picture. Full integration can help you find more ways to improve your efficiency. If all the parts of your machine work together, things will operate in a more efficient way, allowing you to work on the things that matter.

Build Communities And Resources

A great way to be more efficient in your business is to create communities. The people you meet will help you to open up more opportunities in a natural way. Foster community development with tings like public forums for discussion, networking options and sharing resources. This can generate new ideas, invaluable feedback, and new concepts for you and the other businesses involved.

Streamline Your Business to Make it More Efficient

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StrategyDriven Managing Your Business ArticleNo matter how well you set up your business, there are always opportunities for you to improve the way you do things. After a little while, as your business starts to grow, and you begin to add more staff, you may need to think about changing the way your business works. To do this, you need to think about streamlining the processes and the way that you will deal with customers and clients. Here are some ideas to get started.

Review Your Procedures

Before you start embarking on any type of streamlining mission, you need to think about what you need to do, and the areas in particular that require work. To do this, you need to look at your procedures and the way you are dealing with customers and staff. Set up a team to review everything within your company, and see if there is any way that they can make the procedures more efficient. It is important that this team looks at all areas of your company. That way, they will be able to help you save more time and money in the long run.

Involve the Staff

Whenever there is the talk of streamlining within a business, staff always start to become very upset and worried about their future. To allay their fears, it is essential that you involve them from the beginning. Set out in detail what you want to achieve and include them in the process as well. Ask them if there’s anything about the role that they can do more efficiently. If there is, perhaps you could also give them an incentive to come up with a better solution. You can even make it a competition with the winner receiving a prize.

Dealing with Customers

Customers are the life force of your company; without them, you would not be able to run your business. It means that any way which you can make the processing of your products easier will be better for your customers and will encourage them to shop more often with you. To achieve this, why not think about adding an online store to your website and making customer service easier to contact.

Dealing with Clients

In the past, you may have dealt with clients by visiting them in person. This used to be the best and most effective way of dealing with clients and encouraging new contracts. However, there are now many other ways to do this efficiently. For example, you can find the best free conference call online that can allow you to speak face to face with your clients or via a telephone link. Doing so will save you a lot of time traveling and will also reduce your expenses by quite a substantial amount.
By looking at what you are already doing and by involving your workers, you can achieve a more streamlined and efficient company. This will enable you to compete against your competitors and build a company that will grow into the future.