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Preparing Your Small Business For A Disaster

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StrategyDriven Risk Management Article |Disaster Recovery Plan|Preparing Your Small Business For A DisasterSmall business owners wear many hats. They are marketers, IT specialists, inventors, accountants, security experts, website designers, human resources, and much more. There are so many different things to think about every single day, so it is little wonder that occasionally, something gets overlooked. For many businesses, that is a plan for what you would do to get your business back up and running after a disaster strikes. Almost three-quarters of small business owners do not have a written disaster recovery plan. While it is something that you hope you never have to use, having one in place is imperative.

Depending on where your business is based, hurricanes, tornadoes, flooding, and fires are just some of the things that pose a risk to your company and your livelihood. Here, we look at some of the things that you can do to mitigate the risk, and if the worst should happen, what you can do to get back on your feet as soon as safely possible.

Before a disaster strikes

Identify responsibilities

Every person within your company has a role to play and responsibilities to handle, but often these can become blurred. It is important to note down in your disaster plan and make sure every person is aware of their responsibilities, and should there be a disaster, they know what they need to do.

Back up documents

The last thing that you want to do when your premises have been damaged or destroyed, or if conditions have made it unsafe to travel is to have to worry about finding out important documents. It is essential that you have at least one copy of all your relevant documents – insurance details, inventories, employee details, etc. Store these somewhere secure, and that is easily accessible.

Install security cameras

These might be damaged in the event of a disaster, but they are still worth having in to see what happened. They may be useful if you have to claim on your insurance as well.

Have secondary power sources available

Sometimes, the whole premises might not be damaged or destroyed, but the electrics blow or a storm knocks out your power. Give yourself a chance of trading, or at least make sure anything that relies on electricity such as fridges, freezers, tanks for animals etc. are kept running and protect your stock by having a secondary source of power available, such as industrial engines and generators.

Inventory

For both stick purposes and insurance purposes, an inventory is essential. Where possible, keep receipts and invoices as you may be asked to hand these to insurance companies as proof of costs, but having an up to date inventory of stock, machinery, and equipment is useful.

When a disaster strikes

Inform your employees

One of the first things that you need to do is inform any employees who might be due to work that day so that they know exactly what to expect. It is important to have a contact list accessible at all times. You also need to have a contingency plan fr paying your staff – it is vital that you try to keep paying staff as normally as possible, as you may find that you do not have a workforce when you are back up and running.

Work remotely

You may need to work remotely for a while, as may your staff. Ensure that you have access to the technology and tools you need – this is where cloud services are a good idea, as you and your team can access any documents required to continue working from anywhere in the world. Ensure that any confidential information is encrypted to prevent any hacks in the transfer of information – the last thing you want to be dealing with at this point is a huge data breach!

Let your customers know

Your customers keep your business going, so it is imperative to let them know what is going on as soon as possible. Pop a note on the door if it is safe or appropriate to do so, informing them of the situation and when you expect to be open again, as well as any contact details. Put a note on your website and a post out on your social media platforms.

Talk to lenders

If you have any loans or finance on anything, talk to your lenders and creditors. In a situation such as this, many will be willing to work with you to give you a payment holiday and catch up when things are back to normal, but if you don’t ask, you won’t get!

You can’t stop a disaster from happening, but the steps you take to prepare for one and how you deal with it afterwards can make the situation a little less stressful and get you back up and running as soon as possible.

Benefits of Help Desk for Your Business

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StrategyDriven Managing Your Business Article | Benefits of Help Desk for Your BusinessMany companies do not realize the benefits of IT help desk software until they are in a reactive mode trying to fix issues with hardware and software that continue to compound.

Imagine that you are an employee who has just spent hours working on a report when suddenly, your computer crashes. All your work is gone, and you are unable to get your computer to operate. In this technological era, most daily work functions depend on an internet connection and electronic appliances. When troubles arise, employees are dependent on the IT experts of the company to get their system back up and running. Implementing IT help desk software and best practices allows end-users to request and receive assistance as quickly as possible. Help desk software automates and streamlines IT support so that your support staff can efficiently handle tickets.

Improve Employee Productivity and Satisfaction

Employees rely on IT support staff to troubleshoot and mitigate technical issues. Employees can quickly open up a ticket using help desk software instead of spending time tracking down IT staff. This reduces employee downtime, and work can resume. Employees tend to become disgruntled when there are problems that result in wasted effort. Knowing that there is a team dedicated to preventing such problems will reduce frustrations. When frustrations are low and satisfaction is high, the company is in a better position.

Automated Support Ticket Management

Some companies use email to report technical issues. However, as the quantity of tickets increases, it becomes harder to manage and prioritize critical issues. Help desks organize, prioritize, and distribute tickets efficiently for the IT help desk staff.

Automated ticket management can improve your IT team’s performance and help them stay on top of all incoming tickets. It will distribute tickets based on location or type of issue. If many issues are originating from users located in the same area, a team member can be assigned all of those tickets. This reduces traveling back and forth from one person to another.

Another way ticket management can maximize efficiency is to delegate all similar tickets to one person. That team member will be able to work faster since they are in charge of one specific task.

IT Documentation and Analytics

A very useful benefit of help desks is the retention of all the different tickets, as well as the implemented solutions. Recurring problems can be dealt with promptly even if it is a new team member who is working on it.

Another benefit is being able to analyze the data and history that the system is saving. Many help desk software can generate reports so you can easily detect trends or bugs in the system. This information offers crucial insight into any holes within your company’s IT infrastructure. For example, if many employees are repeatedly reporting the same problem, then you know that you need to spend resources to correct it.

One Resource for All Answers

Tracking via help desk allows IT staff to manage and maintain resources for the whole company. This will build the company’s knowledge base and free up IT staff to troubleshoot more serious issues.

Once common issues are identified, staff can compile solutions that employees can easily follow on their own. This provides a single tool for the entire company to utilize when they need help, but assistance is unavailable immediately.

Another way to use help desk is to quickly provide office-wide announcements as soon as an issue is known to be happening all across the system. For instance, if a specific application is having problems, the IT team can broadcast to everyone that a solution is in the works. This will reduce confusion, as well as the number of tickets in the help desk system.

Help desks can be valuable to your company and its employees. It provides a way for the support team and employees to communicate with each other and to work together to bring the company onto the path of success.

The Benefits of the Best Equipment In Business

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StrategyDriven Managing Your Business Article |Business Equipment|The Benefits of the Best Equipment In BusinessBusiness equipment, whether computers, cloud storage systems or freight shipping trucks, are always an investment that is worth it. But only if you know how to use it. However, for some companies, especially smaller businesses still unsure of their [place in the corporate world, it can be difficult to justify spending the money.

This shouldn’t be the case, though. Often, investing in the best equipment can be the first step towards your company experiencing better luck and improved fortunes. It’s not just about the potential benefits that it can bring in the future, though. You can also consider how it will appear immediately, especially if you want to understand whether it was genuinely worth it.

Increased Efficiency

The best equipment will also provide the most efficient performance, which is essential for a range of companies, whether you are office-based and require speedy processors, to a company that works on the road and requires a fast DC fuel transfer pump to stay on schedule.

This efficiency won’t just mean that the day finishes faster; it also means you can squeeze more tasks, contracts, and projects into a single workday. Doing too much in a short space of time can be stressful. It can affect your staff negatively and lead to overworking and burnout. However, by investing in equipment and tools that promote efficiency, you will find better results and less anxiety over what needs to be done every day.

User-Friendly Designs

Efficiency is not the only place where you will see improvements, though. A lot of the time, companies try to stick to the systems and tools they are used to as it saves them needing to retrain their employees. Retraining requires extra time they often don’t have,m and it can grind productivity to a halt.

However, with the best business equipment available, such training is often minimal. Much of the modern business tools and systems are so intuitive that there is less manual input or operation than ever while maintaining excellent quality.

Innovative Appearance

Optics are a massive part of attracting new clients and boosting your reputation. If you take advantage of the broad range of new technologies on offer, you can demonstrate to customers and investors that you are an innovative business that looks towards the future.

Too many companies get stuck in the past and set in their ways. However, this will only harm them in the long run. Instead of accepting that there is one way of doing things, it’s always beneficial to seek out upgraded technologies that could improve your business’ overall operation. Whether you’re looking to free up time, streamline, or generate more usable data, the industry’s best equipment will make that possible.

Best Benefits

Profit margins, budgets, and return on investments are all things that are hammered into business owners’ heads daily. While there is a good reason for this, it can be beneficial to invest in the best equipment available, especially if you are hoping to present your business as an efficient, intelligent, and innovative company that is prepared for the future.

Starting Your Business In Style – You Don’t Have To Go It Alone

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StrategyDriven Business Startup Article |Business Partner | Starting Your Business In Style – You Don’t Have To Go It AloneOnce you’ve had that Eureka moment, your mind will be fully focused on growing those seeds of an idea into a fully grown business. As such, it’s only natural that you’ll want to take control of the entire venture. In reality, though, anyone wanting to turn their dreams into reality should accept that going it alone is rarely the best solution.

While it’s vital to analyze your personal credentials, there’s nothing wrong with seeking support along the business journey. In fact, this help can come from many different sources. Here are just seven that could prove to be crucial.

A Business Partner

The likes of Mark Zuckerberg, Larry Page, and Steve Jobs all had business partners. Frankly, if that pathway was good enough for them, it’s good enough for you too. As they say, two heads are better than one, and a business partner can be your greatest asset en route to the top.

A business partner can be a friend, a former colleague, or a new acquaintance. In truth, the key is that they have the skills, passion, and traits to complement your natural talents. It may even be possible to team up with an entrepreneur that has already gained success in this field. In this case, they can become a mentor as well as a partner. In some cases, you may have many partners.

Together, your dream team will build the foundations of success.

StrategyDriven Business Startup Article |Business Partner | Starting Your Business In Style – You Don’t Have To Go It AloneFinancial Backers

Every startup requires funding, even if the versatility of the modern business world does reduce the costs. Financing the venture from your personal savings is an option, but won’t be open to many. Moreover, it will cause serious problems if you misjudge the costs involved.
Financial backing can come from private investors. However, an increasing number of entrepreneurs are now turning to crowdfunding instead. This allows you to raise funds by gaining a little support from lots of people. In addition to raising funds, it can be a great way for startups to start establishing their client base. This can help them make a far stronger start in business.

The other option, of course, is to look at traditional bank lenders.

On-Site Staff

Building a strong team of employees is one of the most significant challenges facing any modern business owner. Many hands make light work. Their productivity is what will essentially drive the business towards the desired destination. Do not get this wrong.

Recruiting the best senior staff members should be at the top of your agenda. These manager interview questions will prove to be very effective during the process. Once you have the right personnel in those crucial roles, you can be sure that junior staff will perform far better too. The team ethic truly counts for everything. A happy team is a better team. Simple.

When consistency and motivation levels are high, your startup will reap the rewards.

Remote Workers & Contractors

In addition to your permanent on-site staff, your business can benefit greatly from taking on remote workers. Aside from making the staffing budget work harder, it reduces the need for extra space and equipment. This is particularly useful when filling roles that can be completed autonomously as it lets you focus more energy on the main team. This can aid productivity too.

Modern tech has enabled businesses to completely overhaul their approach to productivity. Whether it’s admin or accounting, HR or customer care, several tools can help. Cloud computing, smartphone messaging Apps, and project management systems are all very useful.

Contractors offer a great solution too, particularly for temporary positions.

Outsourced Services

While the majority of your work is likely to be handled by employees and contractors, there is another option. Outsourcing parts of the operation to companies rather than individuals can work wonders too. Especially when you need continued support.

Finding a suitable IT management company can be very beneficial for the venture. Likewise, physical security via CCTV management or security guard companies can help the company. By having these external business matters under control, you can focus on the core principles of the venture to unlock its full potential. Distractions are the last thing you need.

Not all businesses are your competition. Team up with the right ones for greater success.

Customers

Winning new customers is naturally a priority at all times. However, your existing clients can also be used to leverage success in the world of marketing. The power of recommendation is greater than any other strategy or technique. Learning to embrace it can change everything.

Encouraging customers to spread the word can be achieved in several ways. The use of testimonials is one that can influence virtually anyone that encounters your brand. Affiliate schemes support the business further as users refer their friends and family to your products and services. The ROIs gained from this technique are huge.

Furthermore, it improves the way existing customers view your business.

Other Businesses

A mentioned, only a small percentage of businesses are considered to be direct competition. Teaming up with some of the others can aid the venture in a range of situations. Now is the perfect time to make those winning connections at networking events or through their contact details and social media. Taking a proactive approach in this arena can truly change everything.

Advanced partnerships can include stocking their items, sharing facilities, or working together. If it’s good enough for major car companies, your small business can certainly embrace it. When done well, it can spearhead far greater levels of efficiency.
At the basic end of the scale, gaining backlinks from other websites will boost your SEO strategy and online visibility.

StrategyDriven Business Startup Article |Business Partner | Starting Your Business In Style – You Don’t Have To Go It AloneThe Final Word

The truth of the matter is that successful businesses rely on people rather than products. By now, you should see that going it alone will limit your hopes of success. Besides, you cannot possibly be wrapped up in the business 24/7. By knowing that others have the venture moving in the right direction, your dreams will soon become a reality.

How to Equip Your Employees to Work Remotely

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StrategyDriven Managing Your People Article | How to Equip Your Employees to Work RemotelyWhen you’re forced to shift the operations of your business to a completely remote format for your workers, as many companies have been recently, you might not know exactly where to begin. Most business owners won’t have planned for a situation where none of their employees are permitted to be present at the business’s physical location.

If you are among those companies that are finding themselves in a bit of a tough situation at the moment, in that you don’t have all the resources on hand for your employees to properly perform their jobs from remote locations, it might take a bit of time to get everything in order, but there are plenty of options available. Read on for tips on how you can best equip your employees to work remotely.

Get the Right Tech

The first thing that your employees will need to have at the ready is the right tech to do their jobs. While your offices are probably set up with desktop computers, printers, and other equipment that your workers need to do their work, few people have everything they need to do their jobs from home. Furthermore, it isn’t necessarily advisable to allow your employees to use their personal computers for sensitive work.

As such, it is a good idea to look into laptop rentals for your employees to use throughout the shelter-in-place protocols. You can rent as many laptops as you need for as long as you want. Moreover, you can ensure that these laptops have all the necessary software installed on them, allowing your employees to work remotely.

Increase Accessibility

Once your employees have the right equipment on hand, they will then need to have access to your company’s files and servers. Perhaps your physical offices are set up with hard drives that contain all your business’s digital files and data, or maybe you have a cloud-based server that is only accessible by computers at your offices. Both scenarios present a challenge.

Start by investing in a cloud-based server, if you do not already have one in place. There are many benefits to doing so, benefits that will last beyond the remote working order. Not only will your employees be able to access company information from remote locations, but you will also be able to enjoy automatic software updates to your systems, which will help to keep them running efficiently and securely.

Focus on Communication

As well as the right equipment and access to files and folders, you will also need to ensure that the lines of communication between employees, teams, and management are open. Use communication tools such as Slack and Zoom to ensure that you are regularly meeting with your employees and checking in.

There will certainly be some hiccups and rough patches during this process, but as long as your workers know that they can reach out and collaborate with you to troubleshoot any issues, you should be able to keep things running effectively until your employees can once again return to your offices.