In light of COVID-19, many businesses are making the switch to remote working. Or if you are just starting up a new business, then this could be how you need to work from the get-go. Remote working is the way of the future, with ever-increasing advancements in technology, it seems that everything is going online.
There are lots of advantages to remote working. For one, you will have fewer overheads. Secondly, you and your staff should have a better work-life balance, and thirdly, you can employ the best possible people regardless of their location.
However, there are also some risks to consider. How can you be sure that your staff are doing what they said they would? And how can you foster a supportive working environment if you never see each other in person?
Here is some advice for building a remote company that runs smoothly:
Use the Right Tools
Your employees are going to need access to all the important documents required to perform their job effectively, from home. There are many software options available to you in order to implement this.
You may need to consider remote conferencing software, such as Zoom, and project management software that allows you to assign tasks and create workspaces, such as Notion. You may also need a password manager and encryption. If you share logins, then this could be particularly important.
Choosing the right software, to begin with, is important so that everyone only has to learn one system. So do your research and figure out what’s right for you.
Determine Your Communication Plan
The biggest thing a remote business is missing is in-person communication, which is why a communication plan is so important. When will you communicate and how? Perhaps have a catch-up skype call every Friday, or messaging tools. Keeping a line of communication is essential.
You may decide to meet in person every so often, especially when hiring new employees. For some businesses and people, this is important. If you do, just make sure that you adhere to social distancing measures and that you keep the space clean with disinfecting sprays, hand gel, sanitizing wipes and more. It would be effective to have sanitizers and sprays across each workspace in the office, and you can order in bulk from Brooklyn Equipment’s line of sprays if you want to keep them stocked up. That way, everyone can feel safe and secure.
Choose the right remote workers
For remote working to be successful, you need the right workers. You will probably have a lot to choose from and need to be stringent in your decisions. Read CVs thoroughly and speak to people on a video call to get to know them better. Ask for references too if necessary. It is not just about having the experience and skills, they need the right mindset, be self-motivated, and they need to be a good fit for your company.
Find creative ways to connect
Remote working makes it difficult for people to feel part of the team, which can be important for retention of good employees. Hold group video calls, have a cloud collaboration, and get creative. Consider remote challenges and activities for them to participate in such as fancy dress over video call or a Friday quiz or shared lunch.
Set Clear Goals
Goal setting is always important, but especially for remote workers. Determine what your expectations are, and when deadlines should be met so that you can keep people accountable. You should also have frequent performance reviews and set tangible, clear and achievable goals. This will also help keep your staff happy as they can see themselves progressing.