Instead of working yourself well over your allotted time, you need to learn the value of your time and plan appropriately. Structuring your day, and often relinquishing control over your duties can help maximize your time.
You should know your limits. When there’s a leak in your bathroom, you would call a plumber, right? At work, you might expect a professional like a customs brokerage or an attorney to take care of difficult tasks so you can focus on your work. If you adhere to this order in your daily life, you can create some beneficial habits.
First things first: get yourself a monthly planner! A monthly planner will help you to plan out your entire week in advance. If you have never sat down and planned out your whole week, you will want to start small.
If you are a working professional, the chances are that you are busy. You might have meetings planned, personal appointments, or critical deadlines to meet. Any plans in motion are the place where you need to start. As soon as a new plan pops up during your work, you need to immediately write them down.
Research has shown that writing something by hand solidifies the information into your memory up to 30% faster.
Plan for Work-Life Balance
You might feel like every minute of your day is planned out to the minute. In that case, you want to set some time aside at the end of the day for some rest and relaxation. Otherwise, a massive burnout is approaching.
Set aside an hour at the end of the day where you’ll do only what you want to do and not what you need to do. If that means writing down any niggling ideas you have for work the next day, this could be beneficial for your stress level. It is always better to have your stressors written out—then it is like a promise to yourself to complete and cross off the task.
Don’t Let Your Day Control You
When you are feeling overwhelmed, grab your planner. Separate your day into 10-to-30-minute chunks. Compile a list of your high priority tasks, like deadlines or meetings, and categorize them into these chunks.
It could help if you try to do some more manageable tasks first to get your mind into a workflow, but doing this won’t let those more difficult tasks fall to the back of your mind.
Learn to Be Present
With the rise of social media, we have distractions at genuinely every point of the day. If you work in a fast-paced work environment, you might continuously be inundated with work emails or phone calls. This could seriously distract you from some of your more important work tasks.
Our loss of interest and distractions are the most pressing reasons for time management struggles. It is important to ground yourself in between these high-stress moments and keep yourself on track. One great way to do this is to set a timer or an alarm to stay aware of your time and keep your mind on the present moment. You might even want to consider pausing your notifications when you’re working on more pressing tasks!