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4 Time Management Tips for Professionals

StrategyDriven Practices for Professionals Article |Tips for Professionals|4 Time Management Tips for ProfessionalsAre you the type of person who feels like they need more hours in the day? Have you heard the saying: work smarter, not harder? What can you do to ream more time out of your day?

Instead of working yourself well over your allotted time, you need to learn the value of your time and plan appropriately. Structuring your day, and often relinquishing control over your duties can help maximize your time.

You should know your limits. When there’s a leak in your bathroom, you would call a plumber, right? At work, you might expect a professional like a customs brokerage or an attorney to take care of difficult tasks so you can focus on your work. If you adhere to this order in your daily life, you can create some beneficial habits.

Plan Early

First things first: get yourself a monthly planner! A monthly planner will help you to plan out your entire week in advance. If you have never sat down and planned out your whole week, you will want to start small.

If you are a working professional, the chances are that you are busy. You might have meetings planned, personal appointments, or critical deadlines to meet. Any plans in motion are the place where you need to start. As soon as a new plan pops up during your work, you need to immediately write them down.

Research has shown that writing something by hand solidifies the information into your memory up to 30% faster.

Plan for Work-Life Balance

You might feel like every minute of your day is planned out to the minute. In that case, you want to set some time aside at the end of the day for some rest and relaxation. Otherwise, a massive burnout is approaching.

Set aside an hour at the end of the day where you’ll do only what you want to do and not what you need to do. If that means writing down any niggling ideas you have for work the next day, this could be beneficial for your stress level. It is always better to have your stressors written out—then it is like a promise to yourself to complete and cross off the task.

Don’t Let Your Day Control You

When you are feeling overwhelmed, grab your planner. Separate your day into 10-to-30-minute chunks. Compile a list of your high priority tasks, like deadlines or meetings, and categorize them into these chunks.

It could help if you try to do some more manageable tasks first to get your mind into a workflow, but doing this won’t let those more difficult tasks fall to the back of your mind.

Learn to Be Present

With the rise of social media, we have distractions at genuinely every point of the day. If you work in a fast-paced work environment, you might continuously be inundated with work emails or phone calls. This could seriously distract you from some of your more important work tasks.

Our loss of interest and distractions are the most pressing reasons for time management struggles. It is important to ground yourself in between these high-stress moments and keep yourself on track. One great way to do this is to set a timer or an alarm to stay aware of your time and keep your mind on the present moment. You might even want to consider pausing your notifications when you’re working on more pressing tasks!

Have You Strategised How Productive Your Business Is? Time To Focus

StrategyDriven Managing Your People Article |Productive Business|Have You Strategised How Productive Your Business Is? Time To FocusWhen you start a business, no one can really prepare you for the steps that you may need to take. It can consume you in those early days, and you may put all of your efforts into it. But as your business progresses you find that you spin too many plates and are not able to focus on the priorities. This is when you need to strategize to ensure that your business is more productive. So here are some of the things to consider.

Placing a value on your time

One of the first things to think about would be placing a value on your time more effectively. The issue that so many business owners and entrepreneurs have is that they tend to want to do everything themselves, but as their business progresses and thrives, there simply isn’t enough hours in the day. This is when outsourcing certain aspects of your business can help you get more out of it. You might also want to think about things such as Information management services to help with IT things and such. Placing a value on your time enables you to focus on the areas of the business where you can make the most difference.

Is your business productive when it comes to marketing?

The next thing to think about would be whether or not you think that your business is productive when it comes to marketing opportunities. Often it is more to do with analyzing things like social media platforms and working out the times in which to post and also what platform gets the most engagement and reach for you. The mainstream platforms like Facebook, Instagram and Twitter would be beneficial if you came up with a strategy to remain consistent to beat the algorithm.

Happy employees means productive staff

As businesses progresses, you get to the point where you need to have staff and employees. The issue is that you then become responsibility for their productivity. This is when happy employees make productive staff. Think about the working environment and the atmosphere, make sure that you look at how you communicate with your staff members and keep things professional while ensuring that you do all you can to get the best out of the people that work for you.

Making use of technology and shortcuts

The next thing you might want to think about would be the use of technology and shortcuts that are available to you. Customer relationship management systems to stay in touch with clients and customers, scheduling tools so that you can always be present online.

Gap in the market and jumping on the opportunities

Finally it is always going to be worth keeping an eye on the business trends and ensuring that you spot the gaps in the market. Jumping at these opportunities makes you productive as a business owner, as you seek out the next step to take to make your business the success you dreamed it would become.

Let’s hope these tips help you when it comes to being productive in your business.

Common Productivity Errors When Managing Remote Teams

StrategyDriven Managing Your People Article |Productivity|Common Productivity Errors When Managing Remote TeamsTime is money. Or, to put it more accurately, how you use your time is money. And that’s as true for you as it is for every member of your team. Particularly in the current climate. Even in the best of times, every day is a battle for productivity, the wring the most out of every day, optimize output and ensure that your overhead costs (including the costs associated with your personnel) are maintaining an optimal ROI. In the current climate, however, maintaining and managing productivity has taken on a whole new level of importance.

After all, this is one of the most economically and commercially challenging times in recent history. Businesses of all shapes and sizes have had to implement radical operational changes almost overnight, or risk losing ground to competitors with potentially fatal consequences. Every customer and every sale seems harder won than ever, and your competitors are snapping at your heels more voraciously than ever before as they try to engage customers who have become increasingly loath to spend.

You’re likely still adjusting to managing your team remotely. And as a leader, it’s up to you to ensure that you get the most out of each and every one of them. That means avoiding these all-too-commonly made mistakes…

Assuming that productivity isn’t your responsibility

Your employees need to take responsibility for their own productivity, right? Your job is to oversee and facilitate, not to babysit and cajole? This mentality, while understandable, is an oversimplification that can cause serious lapses in productivity and profitability.

Yes, employees need to be accountable for their own productivity. But it’s your responsibility to provide a technological and operational infrastructure that allows them to get the most out of every day. And to give them support and guidance when they struggle with this.

Failing to use the right communications tools

Speaking of technological infrastructures, you’ve likely had to make some changes to yours in order to maintain connectivity and communications. Yet, while improved technologies have made it easier for teams to communicate, failing to use the right tools (or failing to use their full gamut of capabilities) can be damaging to your productivity and your ROI. The right tools can reduce misunderstandings, facilitate collaboration and multitasking and help to maintain social cohesion among your employees. Which brings us to…

Neglecting the importance of socialization

Your employees miss one another! They miss the sense of camaraderie they shared. The feeling of working together to achieve shared goals, and the sense of buzz and excitement that pervaded in your physical workplace. And while it’s easy to dismiss social cohesion as a by-product of a productive working environment, it’s actually the engine that drives it! Which is why it’s important for leaders and entrepreneurs to set time aside for social activities, even if necessity dictates that they’re carried out remotely. This link has some great ideas for remote activities for teams.

Maintaining rigid working hours

Structure is important. It helps members of your team to compartmentalize their time and their thoughts. It allows them to distinguish between “home mode” and “work mode” when working remotely and prevent team members from pushing themselves too hard, stretching themselves too thin and burning out. Nonetheless, that doesn’t mean that rigid working hours must (or should) need to be enforced.

Indeed, maintaining the same 9 to 5 working day could actually be counterproductive to remote employees. According to a 2020 study, a 94% majority of respondents said that they would benefit from increased work flexibility. Most commonly cited benefits included improved mental health / stress management, better ability to manage their home and personal commitments and happier working days.

A little flexibility can go a long way in keeping your team happy, healthy and a peak productivity.

Failing to recognize and celebrate employee achievements

Finally, it can be very challenging to keep your team motivated when they’re working remotely. Working from home means having to contend with a range of distractions from the urgency of housework to the allure of daytime TV. And when employees don’t feel engaged in their work, it’s very difficult to remain motivated. Especially when you’re not on-site to guide and support them.

The good news, however, is that recognition from leaders and peers alike can go a long way in facilitating engagement and motivation. There are a wealth of employee recognition apps which work just like social media platforms. Through them you can recognize, share and celebrate employee achievements. Not only does this help to engage employees, it also helps to build a greater sense of social cohesion amongst your team.

How To Improve Your Business Productivity While Working From Home

StrategyDriven Practices for Professionals Article |Business Productivity|How To Improve Your Business Productivity While Working From HomeWorking from home can be challenging for some because there are so many things that may need your attention. From your children to household chores, your productivity may be suffering. If you are looking for ways to improve your business productivity, here are some helpful tips that will help you get through the day getting everything done on your to-do list.

Be More Efficient

Think really hard about how your business is running. Are there any opportunities for some processes to be streamlined? For example, if you own a commercial dash cam company, installing fleet tracking dash cams can be beneficial to improving your delivery times as some of these come with GPS features. Maybe you are spending too much time answering emails in which case a simple day restructure will help you move more efficiently. Ultimately, it depends on what your business’ short-term and long-term tasks are.

Know When To Delegate

This is something a lot of great managers and executives understand. You cannot do everything yourself. There is not enough time in the day. Delegating allows you to focus on the most important tasks for your day while someone else can handle the less pressing, but just as important tasks. Delegating can feel uneasy because you are essentially giving someone else the responsibility of pulling through.

Doing this not only improves your productivity but it also benefits your employees by giving them a sense of achievement and direction in their careers.

Cut Out Distractions

Distractions are typically the main culprits when it comes to business productivity. Things like social media and texting can be major time wasters. You want to make sure that you and your employees are utilizing the work hours efficiently. While you do not want to implement a no-phone policy, you can instead opt for frequent breaks. Taking lots of breaks will reduce your chances of getting distracted.

Use The Right Tools

Thank goodness for technology and apps. There are tons of time and productivity tracking apps that you can use to help keep you productive. These apps help you stay accountable for your time for the day, making sure that you are getting most out of the workday. You can also use collaboration tools like Google Drive and Trello to keep track of your projects and those contributing to those projects. Google Drive streamlines the collaboration process, allowing you to share things in real-time as they are being updated.

Keep Your Employees Up-To-Date With Training

Set your employees up for success by offering training that allows them to develop their productivity skills. Sometimes the process of hiring someone new can be nerve-wracking because this is a time typically when things start falling through the cracks. The best way to avoid this is to make sure all your employees, new and old, are properly trained. Training greatly benefits not just the employer but also the employees as well as improving greater efficiency and productivity.

Maximum Returns for Minimal Effort: 4 Great Time Management Tips

StrategyDriven Practices for Professionals | Maximum Returns for Minimal Effort: 4 Great Time Management TipsWhether you work in an office building or from home, staying on task can be difficult. The distractions may vary – a barking dog versus a chatty coworker – but they’re still there.

If you’re your own boss, it can be even more difficult to manage your time because no one is there to keep you in check. What can you do to get your work done in a timely manner, so you’re not working 24 hours a day?

Online business blogs, such as bullpreneur, provide resources for new and veteran business owners alike.

Wasting Time is Wasting Money

If you’re the owner of a company with employees, their wasted time is your wasted money. Not only is the work not getting done, you’re paying them for their time regardless.

If, on the other hand, you’re the be-all of a company, you’re cheating yourself. If you’re not working, you’re not making valuable connections, keeping up on your industry, or bringing in money.

With the ease of social media at your fingertips, it can be difficult not to fall into an internet rabbit hole instead of working. What can you do to get your employees – and yourself – to stay focused during work hours?

4 Ways to Manage Your Time Better

The internet isn’t the only time suck. Watercooler chats, personal phone calls, television… The list is endless. If you don’t find a way to break the habit, your work to-do list will also be endless.

Here are 4 great time management tips to follow:

1. Eliminate your distractions. No cellphones in the work area is the first step to removing distractions. Of course, that’s not so easy if you’re the boss and disregard your own rule. Making your workspace clutter-free and electronic-free can boost your productivity.

2. Plan out your workday. If you start your workday without some semblance of a plan, you’ll end up wasting time figuring out what to do. Before you leave for the day, make a list of things that need to be done the next day. It will cut back on the time you spend trying to get started each day.

3. Complete the most pressing projects first. That list you wrote at the end of the day will also come in handy when it’s time to figure out what to do first. Focusing on one task at a time helps prevent you from getting overwhelmed. There’s also a sense of satisfaction in crossing an item off the list once it’s completed.

4. Track your productivity. If you or your employees need more strict guidance, a time tracking tool installed on the work devices can help accountability. Of course, there are tons of time management apps, making it difficult to sort out the best. Forbes lists eight of the most helpful time tracking apps.

Taking Frequent Breaks Can Increase Productivity

It may seem counterproductive to take breaks to get your work done. But taking a short break can help you mentally recharge and sharpen your focus once you return to your tasks.