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Going Paperless With Your Finances: Why It Makes Sense

StrategyDriven Managing Your Finances Article |going paperless |Going Paperless With Your Finances: Why It Makes SenseNo matter how complicated your finances are, you need a way to keep track of invoices, payments, tax details, and all other relevant information.

For most people, this means using paper files and dealing with the hassle of storing hundreds of pieces of paper in an overcrowded filing cabinet.

Believe it or not, paper waste is responsible for about 40 percent of the waste that ends up in landfills in the United States. Just think of the number of times you have to take out the trash when you’re cleaning out your filing cabinet! The sooner you can ditch your paper filing system, the better off you’ll be.

Going paperless can feel like a big deal. Here’s why it’s more than worth the effort.

Going Paperless Saves You Time

If you’ve ever relied on paper files for your business finances, you know that searching for a single page out of hundreds can take time. That’s time you could better put to use running your company and making sure your clients and customers are happy.
Things get misplaced and tracking them down when the files are out of order is time-consuming at best.

When you go paperless, you’ll save yourself time anytime you need to access information. Instead of having to flip through file after file, you’ll be able to search for the exact information you need on your computer. All it takes is a few keystrokes and the information will be at your fingertips in a matter of seconds.

Once you’re done, all you have to do is close the webpage window. You won’t have to make sure the paper gets filed in the proper folder in the right order!

You’ll Stay More Organized

It’s rare for a filing cabinet to stay organized all the time. When you add new documents, the system gets crowded and when you pull out a file, things often get misplaced.

This makes it hard for you to keep things organized so all information is available when you need it.

When you take your finances into the digital space, you’ll be able to improve your organization methods immediately. The physical filing cabinet will get replaced with digital files that never get shuffled around.

The more organized you can keep your finances, the easier it will be to stay on top of things.

Just make sure to invest in the right equipment to make going digital easy. Start researching your options and look for ways to save a PDF as a JPEG to further improve your organization methods.

It’s Eco-Friendly

Paper doesn’t just clutter up landfills. It also uses up tons of water. In fact, it takes over 3 gallons of water to produce a single sheet of paper.

By cutting out paper files and documents from your life, you’ll dramatically decrease your carbon footprint each day.

You can even advertise your business as an eco-conscious company. If you combine your paperless initiative with other environmentally friendly improvements, you may be able to attract new customers that otherwise wouldn’t have approached your business.

Paperless Files Save You Money

Believe it or not, ditching your paper filing system in favor of a digital system can save you serious money each month. Anytime you print a document, you’re using up paper, electricity, and toner. Over the course of the month, the amount you spend on those items can really add up.

By ditching paper, you’ll decrease the amount of money you have to spend on those costly office supplies. Your electricity bill may even go down slightly since you won’t have to send power to the printer often.

Remember, you’re already relying on your computers each day. Using them to manage digital files won’t add to your expenses.

It Improves Information Security

Paper files go missing all the time even when you and your team are incredibly careful. Unfortunately, even a single missing file can be a huge security risk for both business owners and individuals.

Clients and customers expect business owners to keep their information safe at all times. Misplacing files means their sensitive information is at risk and could get intercepted by identity thieves.

Going digital actually improves security for you whether you’re a business owner or taking control of your personal finances. You can add password protection to the files and control who has access to the information at all times.

You don’t even have to store the information on-site. Instead, you can use cloud-based data hosting services to keep your sensitive files safe at all times. These companies have the right protocols in place to keep your files secure against the most common cyber threats.

You’ll Be Less Stressed During Tax Season

Businesses and individuals alike have to deal with the uncomfortable task of filing taxes each year. To get the most out of your tax return, you need access to your financial documents, accounting records, and receipts to claim the largest deductions possible.

If you lose track of those files and records, it will only delay your tax return and increase the stress you feel when you’re trying to file by the deadline.

By scanning your documents onto your computer or storing them in the cloud, you’ll never have to worry about misplacing critical information. If you can’t find the document you’re looking for, all you have to do is search for it.

This can dramatically reduce the amount of stress you feel during tax season.

See the Benefits of Going Paperless for Yourself

If you’re considering going paperless, don’t wait. The sooner you do, the sooner you’ll be able to experience these benefits for yourself.

Don’t worry about rushing the process, though. Take your time, go through your existing files, and get rid of ones that you no longer need. This way, you won’t have to deal with an overcrowded hard drive.

Going paperless isn’t the only way to improve your business or personal finances. You just need to know where to start. Check out our latest posts for more tips and tricks to help you take control of your finances once and for all.

Creating A Corporate Culture Of Sustainability

StrategyDriven Corporate Cultures Article |Sustainability|Creating A Corporate Culture Of SustainabilitySustainability isn’t just a crusade for eco-warriors or environmentalists; neither is it the latest trend on social media. The world has agreed to bring global warming to a halt, and businesses must act now to ensure they build a culture of sustainability throughout their business. Changing their core values and committing to reducing emissions.

Industry leaders now realise that there is an added economic opportunity within the fight to offer a more ecological and socially aware brand. Sustainability can enhance your relationship with the consumer and build more ground for trust. It shows your business has accountability which leads to honesty and to trust. The ability to act will help you attract your next generation of consumers, customers that prioritise ethical business practices. Your employees are also expecting you to shape up, with many of us making changes to our lives at home to help reduce global warming, it matters that our employers are doing their bit too.

It’s not possible to change overnight. You need to ensure there is a corporate culture amongst all of your internal and external stakeholders. From your shareholders through to your suppliers, every part of the business needs to believe in your focus to become a more responsible manufacturer, supplier or team.

Start by speaking to your suppliers and get to know how they are reducing their impact on the environment. Find out more on how your printer has worked to be more sustainable and what products they can offer to help reduce your carbon footprint. You may need to consider logistics, are any of the components you need for your product or services made overseas? If so, are you sure that the labor conditions are fair? Connect with your whole supply chain and find out where there are changes you can make, which will lead to a more responsible business.

You also need to talk to your shareholders. You may find that they are willing to help you invest in your sustainable future and put more money or time in to make that happen. Bringing your team together and discussing the changes you want to make to create a more responsible culture within the company could help you to highlight other ways you can improve your impact on the environment.

An area that can benefit you financially and your reputation is investing in new energy sources. Whether that is wind, solar or hydro, multiple renewable energy solutions are carbon neutral and will also lower the cost of your energy usage while protecting fossil fuels.

It’s essential that the consumer sees you act and that you communicate this through your branding and your marketing. It’s no longer enough to just talk about making changes you need to implement those changes and show your target market what you have done. This will attract respect, and you will find you have more trust from your customers. Even if your prices change slightly, it won’t deter your customers from using your services.

LED Lighting And The Advantages For Making The Switch In Your Business Premises

StrategyDriven Managing Your Business Article |LED Lighting|LED Lighting And The Advantages For Making The Switch In Your Business PremisesWhen it comes to our business locations, there is now more of a focus for us to be eco friendly with our approach to how we run things. Our business, the technology we use daily and also the way we handle our business dealings. However, when it comes to implementing these changes as a business, what can you do?

There are thankfully a lot of things that you can do to ensure that your business is greener. You can focus on recycling elements, where you make some changes to how you recycle things like old technology. Or at least making it easy for employees to recycle certain materials such as plastics and paper. You can make it a focus in terms of incentives for staff to use public transport or even a ride or walk to work scheme. However, there is one simp[le thing that you can do that will have a lasting difference, and that is changing the light bulbs to LED alternatives. But are there other benefits for doing this? Let’s discuss this point in more detail.

They are energy efficient

Did you know that LED lights are up to 85% more efficient than standard bulbs that you may be using or buying in your local DIY store? It is true that LED bulbs are much more efficient in terms of the amount of energy that they use. In comparison, you may need to purchase a higher wattage fluorescent bulb initially, but an LED equivalent will have a lower wattage, but will still give off the same light. Enabling your business to glow but using less power and energy to do it. Making it a more pleasant and well lit working environment.

Non toxic

Many of the flourescent bulbs that you can buy today will have toxic elements to them, that includes noxious elements such as mercury. LED bulbs contain no toxic elements at all. An older bulb that does have toxic parts can cause issues when they are thrown out and no longer needing to be used. Heading to landfill they can contaminate the environment. Disposal should be done through a dedicated company that can dispose of the toxic elements efficiently, but this is less likely to happen day to day, especially when you have other things to focus on in your business. With an LED bulb, you don’t need to think about these things.

Less lighting in your home needed

As an LED bulb is powerful even at a lower wattage than a standard bulb, this can mean that you need less lighting overall. People tend to try and make more informed choices, and so while purchasing a standard bulb may choose a lower wattage, but this can mean sacrificing on the strength and then doubling up on the amount of light you need. An LED bulb will be strong enough to give you the light you need.

Easy to get hold of

It used to be that needing to get hold of LED bulb alternatives was harder, and so people would choose a standard bulb that could be purchased in their local hardware store, but now LED bulbs are far more readily available. A quick look online to find an LED Lighting Store will help you to find a local supplier to even be able to purchase them online for even more ease. Make it easier means that you can now make a more informed choice with the bulbs you use to light up your business premises.

Longer life span

LED bulbs can often be seen as a more expensive purchase than a normal standard bulb, but while you may not be too happy with the initial cost, LED bulbs are seen as more of an investment. But in terms of the life span, an LED bulb will far outlive a standard bulb, which means that overall you emit lower carbon emissions. Some LED lights can last up to six times longer than a standard bulb and light, which means less replacements. In terms of looking at the bigger picture, less bulbs needed means less constraints when it comes to manufacturing and processing, which can also have a positive impact on the environment.

An investment and saving in the long term

Finally, we have already mentioned that there is an initial investment to make, as LED bulbs and lights can be seen as a little more expensive. But with them lasting up to six times longer than standard bulbs, the investment can offer a huge savings in the long term. Spending more now will give you the peace of mind that you are doing your bit for the environment, and making your business more eco-friendly by just a switch of a bulb.

Let’s hope this has made you more aware of the advantages to LED lights in your business and encouraged you to invest.

Is Your Business As Eco Friendly As It Could Be?

Running your own business can be incredibly tough. When it comes to acting as the leader, all the responsibility is put on you, and sometimes you can doubt your ability to handle it. However, that doesn’t mean it isn’t worth it! There’s no need for you to worry, there’s a lot of advice out there about how to operate best as a self owned business, and how to take your company higher and higher in today’s world.

And if you want to keep on operating for the world of tomorrow, you’re going to have to make sure you’re working with the future in mind. In other words, it’s time to be as eco friendly as possible. But that doesn’t have to be as hard as you might think! Here’s some tips on making sure you’re as operating as energy efficiently as possible.

Change How the Office Works

Changing how the office operates is a lot easier than you might think, and implementing new rules bit by bit is going to allow people to adjust smoothly. So first of all, start buying reusable items to use at your desk, such as pens whose ink can be refilled, and a recycling bin underneath every station to make sure the waste is thrown away in the right place.

At the same time, try to send everything digitally, and only print when it’s absolutely necessary for someone to have a hard copy of a record. You can keep all of your own records on the cloud on a secure server, and thus it’s going to be rare you’ll actually need to use the printer. Cut down on both wasted paper and the couple hundred dollars you can lose on ink each month.

Make Use of Your Waste

Depending on the kind of business you’re running, you’re going to have different waste products by the end of the working week. But if you’re in the agriculture or hospitality sector, there’s a lot of waste you can reuse to help fire up your machinery if you have the right tools to do so. And as a small business, you have a better chance of implementing these energy saving techniques than the bigger companies out there.

If you’ve got both a lot of waste stuck at the bottom of the trash by the end of the day, and manufacturing or cooking equipment in the kitchen, it’s time to invest in a Briquette press. You can easily break down everything you throw away at the end of the day and then make it into a recyclable energy source when you’ve got the machine to do so, and it’s a lot more cost effective than tipping everything into a skip at the end of the day.

Your business can become a lot more eco friendly when you look into the different ways to optimize your operations. Don’t worry, these kinds of investments always pay off, and make your carbon footprint a lot smaller at the same time. Change today.